Payroll Manager

JOB SUMMARY

The Payroll Manager is responsible for managing Neovia's U.S. payroll operations and ensuring payrolls are processed accurately, paid timely, and comply with applicable regulations (i.e., U.S. Wage and Hour, IRS). Developing and implementing payment strategies, leading a team of payroll analysts (1 - 3), collaborating with cross-functional areas, providing statistical data and reports, supporting company initiatives, and assisting in the development of procedures.

JOB RESPONSIBILITIES

• Provide effective leadership, development, coaching and guidance to an assigned team of 1 to 3 individuals. Delegate appropriate responsibilities as necessary.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Identifies and recommends updates to payroll processing software, systems and procedures.
• Perform and oversee responsibilities associated with the preparation, generation, and distribution of weekly, bi-weekly, semi-monthly, monthly and supplemental payrolls as applicable.
• Oversee the development and maintenance of payroll-related documentation, such as payroll processing procedures, annual payroll schedules, employee notices, vendor lists and contact information, payroll controls and reconciliation processes, etc.
• Develop, implement, and maintain a comprehensive, U.S. payroll strategic operating plan.
• Partner accordingly to develop and maintain effective internal controls over payroll operations. Conduct self-assessments and implement changes to ensure Sarbanes-Oxley (SOX) compliance.
• Proactively provide data, prepare reports, and provide analysis and recommendations for a variety of reasons (i.e., wage and salary issues, time and attendance tracking to assist with negotiations, benchmark reports for leaders, 401(k) and regulatory audits, etc.).
• Oversee the effective coordination with cross-functional areas (i.e., Benefits, Finance, Legal, and Information Technology, etc.) regarding system installation and changes, vendor interfaces, data requirements, system testing, audits, financial processing and reporting, etc.
• Maintain all physical and computerized reports, records and other documents, including audible records based on regulatory guidelines and record-retention procedures.
• Partner with human resources (HR) and support its human capital and organizational effectiveness programs and initiatives. Operate in alignment with HR's strategies.
• Ensure the delivery of exceptional customer service and tangible outputs. Rely on industry standards, best practices, and qualitative & quantitative data to support and/or refine payroll's methodologies.
• Perform other responsibilities as assigned.

QUALIFICATIONS

• Bachelor's Degree in Business, Accounting, or Finance or related field.
• Demonstrated success in effectively overseeing a payroll department with at least 3 direct reports.
• Minimum 8 years' of end-to-end payroll processing experience in a multi-state/large employer environment, public and/or global environments preferred.
• Minimum 6 years' of payroll management experience required.
• Minimum of 5 years' of team leadership and development experience required, some experience managing remote teams preferred.
• Recent experience using a web-based payroll and HRIS application, preferably ADP. Proficient in MS Office Suite.
• Recent knowledge of multi-state tax and wage and hour laws required. Stock tax reporting requirements from payroll's perspective is preferred.
• An active Certified Payroll Professional (CPP) designation preferred.

PHYSICAL REQUIREMENTS

• Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting item weighing up to 15 pounds.

ADDITIONAL INFO

• Establish and maintain effective relationships at all levels of the organization, and with external vendors and regulatory agencies.
• Refined written, verbal, and presentations skills with the ability to swiftly shift approach based on audience.
• Ability to communicate complex issues/solutions in a manner that is easily understood and actionable despite the audience.
• Ability to perform well within a fast-paced, deadline-driven environment that requires the management of multiple projects at once, without compromising quality and service levels.
• Ability to operate and influence at a strategic level, maintain composure and professional, deliver results, despite organizational noise.
• Ability to maintain confidentiality of extremely sensitive data at all times.
• Must have strong analytical skills, ability to work independently, have exceptional interpersonal and organizational skills and pay specific attention to details.
• Ability to effectively manage projects and direct cross-functional teams.
• General knowledge of principles, practices and reporting within human resources and benefit administration a plus.
• Ability to travel, including overnight, as required.

Req ID: 20783

Zip Code: 75019

Facility: US-TX-Dallas HQ (447)