Payroll Specialist

Salary: $71,965.92 - $95,613.44 Annually
Location : Maple Grove 55369, MN
Job Type: Full-time- Benefit Earning
Job Number: 2025-00032
Department: Finance
Opening Date: 03/07/2025
Closing Date: 3/24/2025 11:59 PM Central

Job Summary
About Maple Grove, MN

Maple Grove is a forward-thinking, thriving community in the northwest suburbs of the Twin Cities metropolitan area. We are home to over 70,000 residents with a projected population of 90,000 by 2040 with 2,500 acres of undeveloped land. The City of Maple Grove is proud to employ over 250 benefit-earning employees, 500+ part-time, casual, temporary, seasonal employees, and 100 paid-on-call firefighters to staff our many departments. We provide public safety, public works, community and economic development, parks & recreation, and many other important public services to a growing community.
The Position
The City of Maple Grove is seeking a detail-oriented Payroll Specialist! In this role, you will be responsible for assisting in the city's payroll process for all employees, this includes payroll deductions, set up of new employees, and the reconciliation of leave accrual reports. The ideal candidate for this position will be detail-oriented, organized, provide quality customer service, and help with the automation of future payroll processes. As the Payroll Specialist, you will be challenged with finding ways to improve and automate processes, assist in potential software changes, and ensure the accurate running of payroll.
Tentative Hiring Timeline

*subject to change*

Application window closes- March 24

First round interviews- April 7 & 8

Final round interview- April 14

Council appointment- 21

Tentative Start date- May 5
Responsibilities

• Perform accounting calculations and procedures.
• Prepare clear and concise reports.
• Maintain a variety of financial records.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work independently and prioritize work.
• Maintain mental capacity which permits making sound decisions, using good judgment, demonstrating intellectual and analytical capabilities.
• Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing and operating assigned equipment.

• Learn pertinent Federal, State and local laws, codes, filing requirements

Knowledge of:

• Principles and practices of general accounting and specific computerized payroll applications.
• Payroll tax laws and city policies.
• Pertinent Federal and State laws regarding data privacy.

Ability to:

• Perform accounting calculations and procedures.
• Prepare clear and concise reports.
• Maintain a variety of financial records.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work independently and prioritize work.
• Maintain mental capacity which permits making sound decisions, using good judgment, demonstrating intellectual and analytical capabilities.
• Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing and operating assigned equipment.
• Learn pertinent Federal, State and local laws, codes, filing requirements and regulations

Qualifications

Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Need to have:

• High school diploma or equivalent
• Two years of increasingly responsible experience in payroll.

Nice to have:

• Associates degree or higher in a related field (accounting, finance, human resources)
• Experience with J.D. Edwards Payroll Software
• Previous experience working in payroll for a municipality
• Experience with Hubble or other report writing software
• Experience working within excel
• Experience processing vendor payments
• Reconciliation of payroll liability accounts
• Experience using POSS/VCS

Supplemental Information
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens; working closely with others.

Physical Conditions:
Essential and other important responsibilities and duties require maintaining physical condition necessary for sitting for prolonged periods of time; general manual dexterity; adequate hearing, vision, and speech required; must be able to operate assigned equipment.
The City of Maple Grove offers its employees a competitive total rewards package. For details, please visit the
01

Please select the highest level of education you have completed related to this position.

• None
• High School Diploma
• Some college
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

02

Please select your years of increasingly responsible experience working in payroll.

• None
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five years
• Five or more years

03

Please explain your payroll experience and responsibilities in your most recent position.
04

Do you have experience working with the J.D. Edwards Payroll Software?

• Yes
• No

05

Please select any of the following software/programs you have experience with.

• Hubble
• Other report-writing software
• None of the above

06

Please select your years of experience working in payroll for a municipality (city or township).

• None
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five years
• Five or more years

07

Please select your knowledge/ability level in Microsoft Excel.

• None
• Beginner
• Average
• Strong
• Expert

08

Do you have experience processing vendor payments?

• Yes
• No

09

Do you have experience reconciling payroll liability accounts?

• Yes
• No

10

Please indicate any languages from the list below that you can speak at a conversational level or higher.

• American Sign Language
• Hmong
• Russian
• Spanish
• Vietnamese
• None of the above

Required Question