Payroll Supervisor

Salary : $70,538.00 - $92,746.00 Annually
Location : City Hall 300 Monroe Ave NW Grand Rapids, MI
Job Type: Permanent
Job Number: 621-0425
Department: Fiscal Services
Opening Date: 04/18/2025
Closing Date: 5/9/2025 11:59 PM Eastern

Nature of Work
The purpose of this job is to process all aspects of payroll including bi-weekly processes, monthly, quarterly reporting and W-2 processing. Assists and educates payroll personnel and employees with any questions regarding processing or understanding payroll. Processes verification of employment requests and garnishments.

• Supervises the work of assigned personnel; participates in hiring, training and disciplinary actions; delegates work assignments; conducts performance evaluations
• Supervises the payroll system and functions; audits payroll time sheets, issues paychecks and charges expenditures back to proper accounts
• Responsible for withholding and paying FICA/Fed/State/Local taxes as required by law
• Responsible for preparing and submitting monthly/quarterly and annual reports to Fed/State/Local agencies as required by law
• Runs validation payrolls and audits employee payroll entries for accuracy in hours, pay rates and charge codes
• Assists payroll personnel with any questions/issues regarding payroll entries and interpretation of contracts; enters data changes on employee system records
• Completes Verification of Employment requests from various outside parties; processes employee garnishments/wage attachments/FOC orders; runs various reports for payroll information upon request from other departments for their employees
• Balances, processes, prints and remits W-2's
• Implements and applies contract changes within the HR/Payroll system or during payroll processing as they apply to payroll (ie: new earning codes, supplemental payments)
• Performs related work as assigned

Minimum Training and Experience

• Associate's degree in business administration, accounting or related field

--AND--

• At least two (2) years of payroll experience, including supervisory experience

--OR--

• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

Preferred qualifications include:

• Bachelor's degree in business administration, human resources, accounting or a related field
• A commonly held payroll specialization certification
• Knowledge of labor/bargainiing union contracts as it relates to payroll processes.

Other Necessary Qualifications

Knowledge of:

• Payroll and payroll related fringe benefit accounting and operations
• Financial reporting and analysis
• Wage and tax laws
• City union contracts and charters
• HR/Payroll systems
• English grammar, spelling, punctuation
• Principles and practices of basic bookkeeping/accounting
• Modern office procedures, methods and computer equipment

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

Ability to:

• Communicate effectively, both orally and in writing
• Consistently maintain excellent attention to details while working with large amounts of data
• Analyze complex issues and make recommendations
• Meet schedules and deadlines of the work
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries

Other Information
We offer:

• Medical, Dental, and Vision starting on Day 1
• 6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit)
• Employee & Employer contributions to Retiree Health Savings Account
• Voluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options
• Twelve Paid Holidays
• Paid Vacation and Sick Time
• Paid parking (if applicable)
• Employee Home Ownership Incentive
• Tuition Reimbursement and professional development opportunities
• Paid Parental Leave
• Employee Assistance Program with free mental health counseling
• Comprehensive Wellness program with a health and wellness incentive
• Employee Discounts and Perks

Should an applicant need any disability related accommodation or other consideration in the application or selection process, please notify the human resources department upon submittal of application.
The City of Grand Rapids does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
01

Please indicate the highest level of education attained.

• High School diploma
• Associates degree
• Bachelors degree
• Masters degree
• PhD

02

In further answer to the above question, please identify your educational degree area of study/concentration. If you do not have a degree, please write N/A.
03

Please indicate your years of progressively responsible professional experience in payroll including wages, taxation, fringe benefit accounting, and quarterly and annual reporting.

• Less than 2 years
• 2-4 years
• 4-6 years
• More than 6 years

04

Please indicate your years of supervisory or management experience including auditing the work of assigned personnel and delegating work assignments.

• Less than 2 years experience
• 2-4 years experience
• 4-6 years experience
• More than 6 years experience

05

Do you possess any related licenses or certifications? If so, please describe.
06

Please list any payroll processing systems you have experience using to administer payroll including payroll including processing of wages, taxation, fringe benefit accounting, and quarterly and annual reporting.
07

Do you have experience processing payroll for members of a union/bargaining unit?

• Yes
• No

Required Question