Principal Support Administrator with Security Clearance

Proactively manage calendar and schedule items by applying considerable knowledge of the principals role and responsibilities in relation to the supported mission, and working knowledge of larger mission priorities. Manage the principals time by applying working knowledge of mission priorities, principals business area(s) and personal preferences, Agency protocol, and organizational hierarchy to screen, vet and prioritize emails, visitors and phone calls. Draft clear, concise, hard and soft copy routine to moderately complex correspondence on behalf of the principal, emulating their style and voice. Anticipate requirements and subsequently independently research and analyze information required for meetings, seek information from personnel within the supported principals organization or appropriate Agency, IC, or other external resources to provide background information the principal will require for meetings and other engagements. Follow-up to ensure material is ready for review in advance of meeting. Conduct coordination of principals proposed travel plans with all appropriate offices to ensure itineraries meet principals requirements. This may include coordination of itineraries and passports/visas for travelers accompanying the principal. Requirements
Working knowledge of mission priorities to proactively manage and deconflict calendars and to determine threshold issues that need to rise to the principals attention. Working knowledge of Agency/IC protocol for contacting senior executives.
Working knowledge of Agency/IC structure, regulations, policies and protocols to represent principal and to complete routine to moderately complex tasks. Working knowledge of the roles, responsibilities, and interrelatedness of the supported principals organization, the IC, the organizations and executives with whom the principal regularly interacts, and considerable knowledge of the principals role in relation to each. Working knowledge of Agency and IC administrative processes, policies, and procedures, and internal support discipline applications and databases to fulfill duties, guide and teach other administrative support personnel.
Working knowledge of current practices associated with filing and tracking systems, including rapid storage and retrieval of information. Extensive working knowledge of Microsoft Office Suite applications (Outlook, Word, Power Point, and Excel) and other tools in order to format and adapt submitted correspondence for ease of presentation. Ability to track edits and multiple versions of documents. Working knowledge of travel activities to support planning and scheduling of travel arrangements.
Ability to communicate in a clear and concise manner, sufficient to convey moderately complex ideas and information on technical/administrative mission-related issues in a well-organized, logical, concise, credible and courteous manner that is appropriate for the situation, topic, and listener, and consistent with the principals perspective or position.