PROGRAM AND OPERATIONS MANAGER
Apply NowCompany: University of Washington
Location: Seattle, WA 98115
Description:
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
This position will have substantial responsibility for the direction and control of:
1) Outreach programs to business community and/or higher education audiences including those focused on current federal grant themes of supply chain and sustainability.
2) Federally-funded grant programs designed to support the expansion of global business research and teaching including the Global Faculty/PhD fellows, Global Research Seminars, Collaborative Online International Learning (COIL) and Business Language Instructional Resources.
3) Assessment and evaluation of the Global Business Center's progress toward goals, particularly the goals aligned with federal grant funding.
4) The Visiting Scholar Program which serves approximately 15 sponsored faculty annually from top research institutions outside the U.S. These scholars need support with securing visas and integrating into a U.S. academic institution and U.S. culture.
5) Global Business Center Operations including marketing/communications, office management, budget management, event management, advisory board support and student assistant hiring, training, and support.
DUTIES AND RESPONSIBILITIES
Deliver outreach programs to business community and/or higher education audiences including those focused on current federal grant themes of supply chain and sustainability. Assess the effectiveness and impact of each program. Track and report data to fulfill federal grant obligations. (20% of time)
Deliver federally-funded grant programs designed to support the expansion of global business research and teaching including the Global Faculty/PhD fellows, Global Research Seminars, Collaborative Online International Learning (COIL) and Business Language Instructional Resources. Assess the effectiveness and impact of each program. Track and report data to fulfill federal grant obligations. (15% of time)
Assess and evaluate the Global Business Center's progress toward goals, particularly the goals and performance measures aligned with federal grant funding. Manage annual federal grant data collection and progress reporting. Partner with external evaluators as required. Provide guidance to the Global Business Center team in implementing the annual assessment plan. (15% of time)
Manage Center's budget and operations, including the federal grant budget, general office management, event management (budget/expenditure management, site selection, registration, set-up, day of event details, food/beverage/AV, evaluation,), advisory board support, and support of marketing and communications initiatives. (30% of time)
Manage ongoing enrollment of Visiting Scholars from leading research institutions outside the U.S. Ensure they have access to necessary resources and valuable opportunities to learn about U.S. culture and create connections to support their research and/or experience as a visitor. Partner with Foster School faculty and departments to guarantee consistent support and generate ideas for additional services. Manage Visiting Scholar applications, visa process and requirements, and develop orientation programming. (10% of time)
Coordinate student assistant hiring, training, support, and schedules. Manage 1 student assistant and provide constructive feedback. (10% of time)
MINIMUM REQUIREMENTS
Bachelor's degree in business, international relations, or related field and a minimum of 3-years experience in program/project management in a business or non-profit organization
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Ability to be an effective member of a team while managing projects and responsibilities with minimal supervision.
Proficiency in MS Outlook/Word/Excel/PowerPoint.
Excellent problem-solving and organizational skills.
Strong interpersonal skills.
Demonstrated ability to deal with faculty, students, the public and individuals from diverse cultural backgrounds.
Detail-oriented, ability to take initiative and work independently.
Flexible and able to handle multiple tasks and shifting priorities.
Excellent written and verbal communication skills.
DESIRED QUALIFICATIONS
Cross cultural experience including foreign language skills
Overseas work/study/travel experience.
Educational institution/university work experience.
Financial management experience including budgeting and basic accounting.
Significant event management experience.
Experience with graphic design, Canva software, asset creation and posting to social media is preferred.
COVER LETTER REQUIREMENT:
In the assessment please answer the following questions:
How do you see your background and skills meeting the needs of this position specifically related to project/program/budget management and touching on how you organize your work?
Please speak to your experiences with professional communications to broad and diverse audiences.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your "My Jobs" page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at [redacted] or [redacted].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
This position will have substantial responsibility for the direction and control of:
1) Outreach programs to business community and/or higher education audiences including those focused on current federal grant themes of supply chain and sustainability.
2) Federally-funded grant programs designed to support the expansion of global business research and teaching including the Global Faculty/PhD fellows, Global Research Seminars, Collaborative Online International Learning (COIL) and Business Language Instructional Resources.
3) Assessment and evaluation of the Global Business Center's progress toward goals, particularly the goals aligned with federal grant funding.
4) The Visiting Scholar Program which serves approximately 15 sponsored faculty annually from top research institutions outside the U.S. These scholars need support with securing visas and integrating into a U.S. academic institution and U.S. culture.
5) Global Business Center Operations including marketing/communications, office management, budget management, event management, advisory board support and student assistant hiring, training, and support.
DUTIES AND RESPONSIBILITIES
Deliver outreach programs to business community and/or higher education audiences including those focused on current federal grant themes of supply chain and sustainability. Assess the effectiveness and impact of each program. Track and report data to fulfill federal grant obligations. (20% of time)
Deliver federally-funded grant programs designed to support the expansion of global business research and teaching including the Global Faculty/PhD fellows, Global Research Seminars, Collaborative Online International Learning (COIL) and Business Language Instructional Resources. Assess the effectiveness and impact of each program. Track and report data to fulfill federal grant obligations. (15% of time)
Assess and evaluate the Global Business Center's progress toward goals, particularly the goals and performance measures aligned with federal grant funding. Manage annual federal grant data collection and progress reporting. Partner with external evaluators as required. Provide guidance to the Global Business Center team in implementing the annual assessment plan. (15% of time)
Manage Center's budget and operations, including the federal grant budget, general office management, event management (budget/expenditure management, site selection, registration, set-up, day of event details, food/beverage/AV, evaluation,), advisory board support, and support of marketing and communications initiatives. (30% of time)
Manage ongoing enrollment of Visiting Scholars from leading research institutions outside the U.S. Ensure they have access to necessary resources and valuable opportunities to learn about U.S. culture and create connections to support their research and/or experience as a visitor. Partner with Foster School faculty and departments to guarantee consistent support and generate ideas for additional services. Manage Visiting Scholar applications, visa process and requirements, and develop orientation programming. (10% of time)
Coordinate student assistant hiring, training, support, and schedules. Manage 1 student assistant and provide constructive feedback. (10% of time)
MINIMUM REQUIREMENTS
Bachelor's degree in business, international relations, or related field and a minimum of 3-years experience in program/project management in a business or non-profit organization
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Ability to be an effective member of a team while managing projects and responsibilities with minimal supervision.
Proficiency in MS Outlook/Word/Excel/PowerPoint.
Excellent problem-solving and organizational skills.
Strong interpersonal skills.
Demonstrated ability to deal with faculty, students, the public and individuals from diverse cultural backgrounds.
Detail-oriented, ability to take initiative and work independently.
Flexible and able to handle multiple tasks and shifting priorities.
Excellent written and verbal communication skills.
DESIRED QUALIFICATIONS
Cross cultural experience including foreign language skills
Overseas work/study/travel experience.
Educational institution/university work experience.
Financial management experience including budgeting and basic accounting.
Significant event management experience.
Experience with graphic design, Canva software, asset creation and posting to social media is preferred.
COVER LETTER REQUIREMENT:
In the assessment please answer the following questions:
How do you see your background and skills meeting the needs of this position specifically related to project/program/budget management and touching on how you organize your work?
Please speak to your experiences with professional communications to broad and diverse audiences.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your "My Jobs" page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at [redacted] or [redacted].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.