Program and Operations Supervisor
Apply NowCompany: City of Richmond, VA
Location: Richmond, VA 23223
Description:
Salary : $75,030.00 - $120,920.00 Annually
Location : Richmond, VA
Job Type: Full-Time Regular
Job Number: 42M00000469
Department: Fire & Emergency
Opening Date: 03/13/2025
Closing Date: 3/27/2025 11:59 PM Eastern
Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity...YOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:
Are you Richmond R.E.A.D.Y?
Respect. Equity. Accountability. Diversity... You!!!
With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. At the City of Richmond, we understand that a diverse and inclusive workforce is essential for fostering creativity, enhancing problem-solving, and driving success. As an "Employer of Choice", the City offers competitive compensation and benefits packages, ongoing learning and development opportunities, and a supportive and inclusive work environment. If working in this kind of organization inspires you, we encourage you to apply. Welcome aboard! ... Are you Richmond R.E.A.D.Y?!
The City of Richmond Department of Fire and Emergency Services is seeking a qualified candidate for the position of Program and Operations Supervisor. This position is within the Support Services unit and reports to the Deputy Director of Support Services. The incumbent will oversee the financial and operational aspects of the assigned program, providing first level supervision to employees.
Duties include but are not limited to
This position may require the incumbent to work evenings and weekends.
This position is considered ESSENTIAL PERSONNEL and the incumbent must be available to report to work during disasters, inclement weather, and other declared emergencies.
Qualifications, Special Certifications and Licenses
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable knowledge of accounting, budgeting, accounts payable/receivable; computer programs such as Microsoft Office Suite; cultural development; data analysis; data management; electronic databases and related software applications (such as CORERP financial system, EIS eXpress reporting/ GL Connect); Federal regulations pertaining to assigned area; of the laws and legal procedures related to focus area; Implementation of Evidence Based Programs; permit and plan review, processes, and procedures; project management; Rule Based Applications; surveillance services, including GPS; Virginia Juvenile Community Crime Control Act. Demonstrated skill communicating and coordinating with various internal and external departments; creating and implementing policies and procedures; gathering and interpreting data routinely; interpreting and applying federal regulations for programs; managing contracts, projects, data, reports, etc.; overseeing daily accounting and procurement functions; overseeing the financial and operational aspects of programs of focus; supervising including conducting performance evaluations, mentoring, etc.; understanding a program's intent and application; writing standard operating procedures; communicating verbally and in writing. Demonstrated ability paying attention to detail; organizing and setting timetables, achieving milestones; tracking progress and taking corrective actions.
MINIMUM TRAINING AND EXPERIENCE:
Americans with Disabilities Act Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond. Working conditions include exposure to hazardous materials such as chemicals, blood, and other bodily fluids, etc.; frequent exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as dusts, pollens, fumes, noxious odors, dusts, gases, and poor ventilation. Conditions include extreme heights; extreme noise levels; extreme heat and cold temperatures; wet and humid conditions; inadequate lighting; bright/dim lighting; work space restricting movement; traffic; and moving machinery. Conditions include environmental hazards such as dangerous animals/wildlife, disease/pathogens, explosives, disruptive people, imminent danger, violence, and a threatening environment. These conditions that may lead to injury or health hazards even though precautions have been taken.
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at
This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
The City of Richmond Values Veterans. We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".
The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.
01
10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?
02
5-point veteran's must have been discharged under honorable conditions and had one of the following:Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52-7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?
03
Which is your highest level of education completed?
04
Which best describes your work experience with budget management and forecasting?
05
Which best describes the amount of the largest budget you have been responsible to manage?
06
How many years of experience do you have preparing a forecast for a quarterly personnel budget?
07
How many years of experience do you have forecasting for a quarterly operations budget?
08
Which best describes the staffing level of the organization for which you had budget management responsibilities?
09
Which best describes your experience knowledge of procurement processes?
10
How many years do you possess managing and leading a payroll division?
11
Which best describes your experience and knowledge of budget management and forecasting?
12
Which best describes your work experience as a direct supervisor?
13
Which best describes your experience collaborating with or presenting to senior staff?
Required Question
Location : Richmond, VA
Job Type: Full-Time Regular
Job Number: 42M00000469
Department: Fire & Emergency
Opening Date: 03/13/2025
Closing Date: 3/27/2025 11:59 PM Eastern
Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity...YOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:
- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Are you Richmond R.E.A.D.Y?
Respect. Equity. Accountability. Diversity... You!!!
With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. At the City of Richmond, we understand that a diverse and inclusive workforce is essential for fostering creativity, enhancing problem-solving, and driving success. As an "Employer of Choice", the City offers competitive compensation and benefits packages, ongoing learning and development opportunities, and a supportive and inclusive work environment. If working in this kind of organization inspires you, we encourage you to apply. Welcome aboard! ... Are you Richmond R.E.A.D.Y?!
The City of Richmond Department of Fire and Emergency Services is seeking a qualified candidate for the position of Program and Operations Supervisor. This position is within the Support Services unit and reports to the Deputy Director of Support Services. The incumbent will oversee the financial and operational aspects of the assigned program, providing first level supervision to employees.
Duties include but are not limited to
- Supervise time keepers and oversee departmental payroll operations, including task assignment, performance evaluation, and professional development.
- Set program goals, objectives, and standards in alignment with organizational objectives.
- Plan and monitor programs for progress towards objectives, making adjustments as necessary.
- Oversee changes in policies and procedures related to assigned programs.
- Coordinate with clients, peers, the community, and other agencies to ensure effective program implementation and stakeholder engagement.
- Manage contracts as well as financial and performance data, ensuring compliance with relevant regulations and standards.
- Oversee the maintenance of equipment used in program operations.
- Participate in special projects as assigned by departmental leadership.
- Prepare and monitor budgets and budget projections, ensuring fiscal responsibility and efficiency.
- Oversee daily accounting and procurement functions, maintaining accurate records and documentation.
- Prepare reports on program activities, outcomes, and recommendations for departmental leadership and stakeholders.
This position may require the incumbent to work evenings and weekends.
This position is considered ESSENTIAL PERSONNEL and the incumbent must be available to report to work during disasters, inclement weather, and other declared emergencies.
Qualifications, Special Certifications and Licenses
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable knowledge of accounting, budgeting, accounts payable/receivable; computer programs such as Microsoft Office Suite; cultural development; data analysis; data management; electronic databases and related software applications (such as CORERP financial system, EIS eXpress reporting/ GL Connect); Federal regulations pertaining to assigned area; of the laws and legal procedures related to focus area; Implementation of Evidence Based Programs; permit and plan review, processes, and procedures; project management; Rule Based Applications; surveillance services, including GPS; Virginia Juvenile Community Crime Control Act. Demonstrated skill communicating and coordinating with various internal and external departments; creating and implementing policies and procedures; gathering and interpreting data routinely; interpreting and applying federal regulations for programs; managing contracts, projects, data, reports, etc.; overseeing daily accounting and procurement functions; overseeing the financial and operational aspects of programs of focus; supervising including conducting performance evaluations, mentoring, etc.; understanding a program's intent and application; writing standard operating procedures; communicating verbally and in writing. Demonstrated ability paying attention to detail; organizing and setting timetables, achieving milestones; tracking progress and taking corrective actions.
MINIMUM TRAINING AND EXPERIENCE:
- Bachelor's degree in business or public administration, or field related to assignment
- Four years of journey-level professional experience in area related to assignment
- A Master's degree in business, public administration, or field directly related to assignment may be preferred
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
- Certified Financial Manager preferred
- Certified Government Financial Officer preferred
- Certified Professional Accountant preferred
- Comparable certification(s) and experience may also be accepted
- Some assignments may require a valid Driver's License with a satisfactory driving record and a valid Commonwealth of Virginia Driver's License within 30 days of hire.
Americans with Disabilities Act Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond. Working conditions include exposure to hazardous materials such as chemicals, blood, and other bodily fluids, etc.; frequent exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as dusts, pollens, fumes, noxious odors, dusts, gases, and poor ventilation. Conditions include extreme heights; extreme noise levels; extreme heat and cold temperatures; wet and humid conditions; inadequate lighting; bright/dim lighting; work space restricting movement; traffic; and moving machinery. Conditions include environmental hazards such as dangerous animals/wildlife, disease/pathogens, explosives, disruptive people, imminent danger, violence, and a threatening environment. These conditions that may lead to injury or health hazards even though precautions have been taken.
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at
This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
The City of Richmond Values Veterans. We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".
The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.
01
10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?
- Yes
- No
02
5-point veteran's must have been discharged under honorable conditions and had one of the following:Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52-7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?
- Yes
- No
03
Which is your highest level of education completed?
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree or Advanced Level Degree
04
Which best describes your work experience with budget management and forecasting?
- None
- 1 to 2 years
- 2 to 3 years
- 4 or more years
05
Which best describes the amount of the largest budget you have been responsible to manage?
- Less than $100,000
- $100,000 to $1 million
- o $1.1. million to $49 million
- $50 million to $100 million
- Over $100 million
06
How many years of experience do you have preparing a forecast for a quarterly personnel budget?
- None
- 1 to 2 years
- 2 to 3 years
- 4 or more years
07
How many years of experience do you have forecasting for a quarterly operations budget?
- None
- 1 to 2 years
- 2 to 3 years
- 4 or more years
08
Which best describes the staffing level of the organization for which you had budget management responsibilities?
- Less than 50
- 50 to 99
- 100 to 499
- 500 to 999
- Over 1,000
09
Which best describes your experience knowledge of procurement processes?
- Basic experience
- Intermediate experience
- Advanced experience
- No experience
10
How many years do you possess managing and leading a payroll division?
- None
- 1 to 2 years
- 2 to 3 years
- 4 or more years
11
Which best describes your experience and knowledge of budget management and forecasting?
- Basic experience
- Intermediate experience
- Advanced experience
- No experience
12
Which best describes your work experience as a direct supervisor?
- None
- 1 to 2 years
- 2 to 3 years
- 4 or more years
13
Which best describes your experience collaborating with or presenting to senior staff?
- Basic experience
- Intermediate experience
- Advanced experience
- No experience
Required Question