Program Coordinator
Apply NowCompany: Hartnell College
Location: Salinas, CA 93905
Description:
Salary: $6,237.00 - $7,582.00 Monthly
Location : Main Campus 411 Central Avenue, Salinas
Job Type: Full-Time Classified
Job Number: 202400211
Division: Academic Affairs
Opening Date: 02/25/2025
Closing Date: 3/11/2025 11:59 PM Pacific
Description
Join our team as a Program Coordinator, overseeing the Teacher Pathway and CSin3 Programs. You will manage student recruitment, enrollment, and scheduling in this role while collaborating with deans, counselors, and external partners like CSUs.
DESCRIPTION:
Under general supervision, coordinate the planning, development and implementation of a student services or academic support program in an assigned department, categorically funded or limited-duration project; assist with planning and implement outreach to students or individuals and businesses served by the program; perform complex administrative support duties including identifying and soliciting funding sources, monitoring program budget and reporting program results; determine program eligibility for new and existing students or participants; evaluate and oversee delivery of program services; perform advanced program/ grant management support including preparing and analyzing statistical data and program metrics; act as day-to-day liaison with other educational institutions, county agencies and the business community; with the program director, oversee program compliance with federal, state and District codes, rules and regulations; and perform related duties as assigned.
Examples of Duties
REPRESENTATIVE DUTIES:
Plans, coordinates and implements programs, services and activities necessary for specific student population or participant group to achieve academic, career and personal success; tracks and conducts studies and performs complex data analyses to evaluate the effectiveness of current programs; writes a variety of reports and makes recommendations on program enhancements/service areas; assists in assessing student and program success outcomes.
Participates in the development of and monitors the program budget; researches, identifies and assists with the solicitation of grants, donations and other sources of funding; maintains and purchases inventory and supplies.
Assists with the recruitment, hiring and training of program staff and student employees; assists with scheduling and monitoring work for completeness, accuracy and conformance with college, department and program legal requirements and standards; reviews and processes payroll timesheets.
Determines program eligibility for new and continuing students and participants according to college and program guidelines; monitors continuing participants for adherence to program requirements and advises on how to access resources needed to maintain eligibility; assists participants in resolving issues impacting program eligibility; maintains participant program and case management files and reviews student records.
Solicits input and develops partnerships with other educational institutions, community agencies, industry partners, program participants, and county and state-level organizations; liaises with stakeholders on program goals, initiatives, resource acquisition and day-to-day operations; meets with stakeholders to review and assess service delivery.
Develops and builds new and existing business and industry relationships to identify and develop internships, clinical placements, apprenticeships and job placement opportunities for college students. Researches, collects and complies information, including statistical and financial data from a variety of sources for various projects and special and periodic reports, including reports on progress towards objectives and those needed for program operations, regulatory body compliance or program funding; organizes and maintains records management systems.
Supports the development, analysis, and assessment of Student Learning Outcomes (SLOs) and Service Area Outcomes (SA Os) to ensure the measurement and improvement of program effectiveness (Program Planning and Assessment) and, in collaboration with the supervisor and site manager, implements program modifications as necessary. Coordinates communication, publicity, outreach and marketing activities with other college departments and personnel, students, educational institutions, and vendors; liaisons with college preparation programs for prospective students attending alternative schools, adult schools, community-based organizations, universities, and migrant student serving organizations on program calendar, services and activities.
Attends and participates in advisory committee meetings and other appropriate meetings as a member or as an assigned administrative support person who schedules and arranges all meeting details.
Oversees the planning and implementation of major events including developing event programs and activities, liaison work with other campus departments and facilities, event participants, vendors and sponsors.
Provides backup for assigned departments or division support staff.
As Assigned to:
Career Technical Education, Job Placement programs and Career Hub: Creates and implements strategies for promoting participation in the internship and job placement programs for students and businesses; develops relationships and partnerships with business and industry leaders to help develop mentoring programs, internship placements, and a job pipeline for successful graduates; represents the college in meetings to advance career technical education and the development of job and career pathways, such as the Strong_ Workforce Board and the South Bay Regional Consortium.
Pathways Programs: Coordinates the development and implementation of work-based learning experiences, early college credit opportunities, parent outreach and education strategies, holistic youth development experiences, leadership academies, teacher professional development opportunities, adult education, ENGM, Rising Scholars and other programs and activities to meet the short-term and long-term pathway goals; in cooperation with program partners, organizes and implements outreach and matriculation programs, orientation activities, workshops, cultural experiences and academic support programs;.
Foster Care and Kinship: Coordinates with Monterey County Department of Social Services to recruit and train caregivers for foster youth; performs complex data tracking and analysis in college and county databases to meet county and college requirements.
Nursing and Allied Health: With the director, collects and compiles data for separate accrediting agencies applicable to each allied health program; coordinates cohort application process including application screening, waitlist management, student status notification and enrollment; coordinates clinical partnerships including facilitation of the development of memorandums of understanding, business affiliation agreements, student policy and procedures, and other documentation.
Office of Student Life: Coordinates the Interclub Council (ICC), Associated Students of Hartnell College (ASHC), Student Ambassador and other student leadership and cocurricular programs; implements new student services programs such as Timely Care mental health support; oversees student elections; orients, trains and provides ongoing professional development programs for elected and appointed student leaders; provides administrative support to student organizations including coordinating travel, budgeting and processing purchase orders and deposits to student organizational accounts.
Administrative Departments: Coordinates a particular district-wide program such as facilities rental and usage scheduling, travel, and facilities planning and construction; reviews, approves and processes a variety of forms, payments and records; ensures appropriate payment coding and proper usage of funds in compliance with funding source.
Transfer and Career Hub: Provides leadership in the coordination of transfer services district wide, facilitating transfer requirements for students attending CSU, UC, Private and community colleges. Coordinates activities, in conjunction with faculty and staff, to develop and implement programs and services focused on facilitating and increasing student transfer. Coordinates activities with other campus disciplines/service areas to provide support services, facilitation, and data tracking for students seeking to transfer to four-year universities.
Other Functions:
Provides administrative and clerical support for program as assigned by supervisor, including maintaining and processing personnel and payroll timekeeping records and information, taking minutes of meetings, making travel arrangements, and related activities as needed.
Assists in coordinating instructor load planning and FTEs; calculates and verifies faculty load/schedule information sheets, including data, hours and professional development time, ensuring allowable hours are not exceeded; inputs payroll information for teaching, counseling and special assignments needed to create contracts; distributes payroll and assignment contracts to all faculty; may calculate instructional costs and monitor instructor loads and instructional costs by program.
Performs other related duties as assigned.
Typical Qualifications
Knowledge of:
Direction, goals, objectives, policies, procedures and practices of assigned educational, support or administrative program.
Career, educational and occupational resources, trends and opportunities applicable to assigned program.
Resources available to students and participants including college, governmental, community, and social service organizations and their functions.
Common issues and challenges facing a diverse population of community college students.
Principles, methods and practices applicable to the design and implementation of public relations, community outreach and marketing programs.
Event planning, workshop organization, and meeting facilitation practices.
K-12, college and university systems and requirements.
District budgeting, payroll and general accounting systems operations, practices and procedures.
Research methods and analysis techniques.
Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.
Federal, state and local laws, regulations and court decisions governing area of assignment including Family Educational Rights and Privacy Act (FERP A).
Skills and Abilities to:
Plan, coordinate and implement programs, services, partnerships and activities to increase student academic and career success.
Delegate, coordinate and review the work of support staff and students engaged in program operations.
Perform a variety of specialized professional-level public relations and outreach activities related to the development, implementation and promotion of college programs and services.
Identify, recruit and liaise with a variety of educational institutions, community groups, businesses, students and faculty in order to meet program objectives and outcomes.
Apply and explain laws, rules, regulations, policies and procedures regarding assigned program.
Comprehend requests for information or assistance, identify appropriate resources and advocate effectively for students and program participants.
Accurately and effectively evaluate student and program participant applications and records for program and services eligibility.
Analyze situations and make decisions on procedural matters without immediate supervision.
Assist in program-related research, evaluation and program compliance tracking and reporting.
Maintain confidentiality of college and student files and records.
Communicate effectively, both orally and in writing.
Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from limited instructions.
Operate a computer and use standard business software.
Exercise tact and diplomacy in dealing with sensitive, complex and confidential student issues and situations.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Demonstrate an understanding of, sensitivity to, and appreciation for the academic, ethnic, socio-economic, disability, and gender diversity of students and staff attending or working on a community college campus.
Supplemental Information
EDUCATION AND EXPERIENCE:
A bachelor's degree and five years of experience in relevant program coordination or administrative support, or the equivalent, or an equivalent combination of training and experience.
CONDITIONS OF EMPLOYMENT:
Grant-funded, full-time, 12 months per year classified position on Main Campus. Weekly Schedule: Monday-Friday, 8:00 am -5:00 pm. The starting salary is $6,237/month (Step A). Salary range 36 on CSEA salary schedule: $6,237 to $7,582) monthly(5 Steps); District provides health benefits, which currently consist of full medical, dental, and vision insurance for employees and a high percentage of coverage for eligible dependents. District-paid life, accident, and income protection insurance is provided for the employee only. Must become a Public Employees' Retirement System (PERS) member.
Reporting to the Vice President of Student Success & Teaching Excellence, the Program Coordinator will be responsible for the coordination of two programs, Teacher Pathway Program and CSin3 Program. For these programs, the coordination will include: recruiting, enrolling, and registering students. The coordinator will work closely with the Deans in the respective areas of the classes in the programs and ensure that the classes are scheduled appropriately. The coordinator will also work closely with the Counseling division for various programmatic needs. Additionally, the coordinator will work closely with external partners, particularly with CSUs. The coordinator will also assist the supervisor in budgeting and reporting of the grants associated with the programs.
APPLICATION PROCEDURE:
The following documents MUST be uploaded as attachments to your online application:
1) Resume
2) Cover letter
3) Unofficial College/university transcripts
Diversity Statement
The following statement MUST be completed in your online application:
Provide a statement about yourself that specifically demonstrates sensitivity to the needs of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and the community at large.
Fostering a Culture of Care
Caring Campus, developed by the Institute for Evidence-Based Change (IEBC), is dedicated to creating a culture of care within community colleges. The objective of IEBC's program is to increase student retention and success. We understand that when students feel connected to their college, they are more likely to succeed academically.
At Hartnell College, we embrace the culture. By implementing intentional, campus-wide behavioral commitments, we enhance our existing student success initiatives and create an environment where care and support are integral.
Join us on this journey of fostering a caring environment where students thrive. Together, we can transform Hartnell College into a place where care and success go hand in hand, empowering our students to reach their full potential.
EEO Statement
Hartnell Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sex, sexual orientation, transgender, marital status, veteran status, medical condition, physical or mental disability
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, visit our benefits page.
01
Do You have a bachelor's degree from a college or university accredited by a regional accrediting agency recognized by the United States Department of Education?
02
Do you have five years of experience in relevant program coordination or administrative support, or the equivalent, or an equivalent combination of training and experience?
03
IMPORTANT: All applicants must respond to the following questions directly. Your answers are essential for evaluating your qualifications for this position. Using "See resume," attachments, or links will not be accepted. Confirm below that you have read and understood these instructions.
04
Diversity Statement -Provide a statement about yourself that specifically demonstrates sensitivity to the needs of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and the community at large.
Required Question
Location : Main Campus 411 Central Avenue, Salinas
Job Type: Full-Time Classified
Job Number: 202400211
Division: Academic Affairs
Opening Date: 02/25/2025
Closing Date: 3/11/2025 11:59 PM Pacific
Description
Join our team as a Program Coordinator, overseeing the Teacher Pathway and CSin3 Programs. You will manage student recruitment, enrollment, and scheduling in this role while collaborating with deans, counselors, and external partners like CSUs.
DESCRIPTION:
Under general supervision, coordinate the planning, development and implementation of a student services or academic support program in an assigned department, categorically funded or limited-duration project; assist with planning and implement outreach to students or individuals and businesses served by the program; perform complex administrative support duties including identifying and soliciting funding sources, monitoring program budget and reporting program results; determine program eligibility for new and existing students or participants; evaluate and oversee delivery of program services; perform advanced program/ grant management support including preparing and analyzing statistical data and program metrics; act as day-to-day liaison with other educational institutions, county agencies and the business community; with the program director, oversee program compliance with federal, state and District codes, rules and regulations; and perform related duties as assigned.
Examples of Duties
REPRESENTATIVE DUTIES:
Plans, coordinates and implements programs, services and activities necessary for specific student population or participant group to achieve academic, career and personal success; tracks and conducts studies and performs complex data analyses to evaluate the effectiveness of current programs; writes a variety of reports and makes recommendations on program enhancements/service areas; assists in assessing student and program success outcomes.
Participates in the development of and monitors the program budget; researches, identifies and assists with the solicitation of grants, donations and other sources of funding; maintains and purchases inventory and supplies.
Assists with the recruitment, hiring and training of program staff and student employees; assists with scheduling and monitoring work for completeness, accuracy and conformance with college, department and program legal requirements and standards; reviews and processes payroll timesheets.
Determines program eligibility for new and continuing students and participants according to college and program guidelines; monitors continuing participants for adherence to program requirements and advises on how to access resources needed to maintain eligibility; assists participants in resolving issues impacting program eligibility; maintains participant program and case management files and reviews student records.
Solicits input and develops partnerships with other educational institutions, community agencies, industry partners, program participants, and county and state-level organizations; liaises with stakeholders on program goals, initiatives, resource acquisition and day-to-day operations; meets with stakeholders to review and assess service delivery.
Develops and builds new and existing business and industry relationships to identify and develop internships, clinical placements, apprenticeships and job placement opportunities for college students. Researches, collects and complies information, including statistical and financial data from a variety of sources for various projects and special and periodic reports, including reports on progress towards objectives and those needed for program operations, regulatory body compliance or program funding; organizes and maintains records management systems.
Supports the development, analysis, and assessment of Student Learning Outcomes (SLOs) and Service Area Outcomes (SA Os) to ensure the measurement and improvement of program effectiveness (Program Planning and Assessment) and, in collaboration with the supervisor and site manager, implements program modifications as necessary. Coordinates communication, publicity, outreach and marketing activities with other college departments and personnel, students, educational institutions, and vendors; liaisons with college preparation programs for prospective students attending alternative schools, adult schools, community-based organizations, universities, and migrant student serving organizations on program calendar, services and activities.
Attends and participates in advisory committee meetings and other appropriate meetings as a member or as an assigned administrative support person who schedules and arranges all meeting details.
Oversees the planning and implementation of major events including developing event programs and activities, liaison work with other campus departments and facilities, event participants, vendors and sponsors.
Provides backup for assigned departments or division support staff.
As Assigned to:
Career Technical Education, Job Placement programs and Career Hub: Creates and implements strategies for promoting participation in the internship and job placement programs for students and businesses; develops relationships and partnerships with business and industry leaders to help develop mentoring programs, internship placements, and a job pipeline for successful graduates; represents the college in meetings to advance career technical education and the development of job and career pathways, such as the Strong_ Workforce Board and the South Bay Regional Consortium.
Pathways Programs: Coordinates the development and implementation of work-based learning experiences, early college credit opportunities, parent outreach and education strategies, holistic youth development experiences, leadership academies, teacher professional development opportunities, adult education, ENGM, Rising Scholars and other programs and activities to meet the short-term and long-term pathway goals; in cooperation with program partners, organizes and implements outreach and matriculation programs, orientation activities, workshops, cultural experiences and academic support programs;.
Foster Care and Kinship: Coordinates with Monterey County Department of Social Services to recruit and train caregivers for foster youth; performs complex data tracking and analysis in college and county databases to meet county and college requirements.
Nursing and Allied Health: With the director, collects and compiles data for separate accrediting agencies applicable to each allied health program; coordinates cohort application process including application screening, waitlist management, student status notification and enrollment; coordinates clinical partnerships including facilitation of the development of memorandums of understanding, business affiliation agreements, student policy and procedures, and other documentation.
Office of Student Life: Coordinates the Interclub Council (ICC), Associated Students of Hartnell College (ASHC), Student Ambassador and other student leadership and cocurricular programs; implements new student services programs such as Timely Care mental health support; oversees student elections; orients, trains and provides ongoing professional development programs for elected and appointed student leaders; provides administrative support to student organizations including coordinating travel, budgeting and processing purchase orders and deposits to student organizational accounts.
Administrative Departments: Coordinates a particular district-wide program such as facilities rental and usage scheduling, travel, and facilities planning and construction; reviews, approves and processes a variety of forms, payments and records; ensures appropriate payment coding and proper usage of funds in compliance with funding source.
Transfer and Career Hub: Provides leadership in the coordination of transfer services district wide, facilitating transfer requirements for students attending CSU, UC, Private and community colleges. Coordinates activities, in conjunction with faculty and staff, to develop and implement programs and services focused on facilitating and increasing student transfer. Coordinates activities with other campus disciplines/service areas to provide support services, facilitation, and data tracking for students seeking to transfer to four-year universities.
Other Functions:
Provides administrative and clerical support for program as assigned by supervisor, including maintaining and processing personnel and payroll timekeeping records and information, taking minutes of meetings, making travel arrangements, and related activities as needed.
Assists in coordinating instructor load planning and FTEs; calculates and verifies faculty load/schedule information sheets, including data, hours and professional development time, ensuring allowable hours are not exceeded; inputs payroll information for teaching, counseling and special assignments needed to create contracts; distributes payroll and assignment contracts to all faculty; may calculate instructional costs and monitor instructor loads and instructional costs by program.
Performs other related duties as assigned.
Typical Qualifications
Knowledge of:
Direction, goals, objectives, policies, procedures and practices of assigned educational, support or administrative program.
Career, educational and occupational resources, trends and opportunities applicable to assigned program.
Resources available to students and participants including college, governmental, community, and social service organizations and their functions.
Common issues and challenges facing a diverse population of community college students.
Principles, methods and practices applicable to the design and implementation of public relations, community outreach and marketing programs.
Event planning, workshop organization, and meeting facilitation practices.
K-12, college and university systems and requirements.
District budgeting, payroll and general accounting systems operations, practices and procedures.
Research methods and analysis techniques.
Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.
Federal, state and local laws, regulations and court decisions governing area of assignment including Family Educational Rights and Privacy Act (FERP A).
Skills and Abilities to:
Plan, coordinate and implement programs, services, partnerships and activities to increase student academic and career success.
Delegate, coordinate and review the work of support staff and students engaged in program operations.
Perform a variety of specialized professional-level public relations and outreach activities related to the development, implementation and promotion of college programs and services.
Identify, recruit and liaise with a variety of educational institutions, community groups, businesses, students and faculty in order to meet program objectives and outcomes.
Apply and explain laws, rules, regulations, policies and procedures regarding assigned program.
Comprehend requests for information or assistance, identify appropriate resources and advocate effectively for students and program participants.
Accurately and effectively evaluate student and program participant applications and records for program and services eligibility.
Analyze situations and make decisions on procedural matters without immediate supervision.
Assist in program-related research, evaluation and program compliance tracking and reporting.
Maintain confidentiality of college and student files and records.
Communicate effectively, both orally and in writing.
Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from limited instructions.
Operate a computer and use standard business software.
Exercise tact and diplomacy in dealing with sensitive, complex and confidential student issues and situations.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Demonstrate an understanding of, sensitivity to, and appreciation for the academic, ethnic, socio-economic, disability, and gender diversity of students and staff attending or working on a community college campus.
Supplemental Information
EDUCATION AND EXPERIENCE:
A bachelor's degree and five years of experience in relevant program coordination or administrative support, or the equivalent, or an equivalent combination of training and experience.
CONDITIONS OF EMPLOYMENT:
Grant-funded, full-time, 12 months per year classified position on Main Campus. Weekly Schedule: Monday-Friday, 8:00 am -5:00 pm. The starting salary is $6,237/month (Step A). Salary range 36 on CSEA salary schedule: $6,237 to $7,582) monthly(5 Steps); District provides health benefits, which currently consist of full medical, dental, and vision insurance for employees and a high percentage of coverage for eligible dependents. District-paid life, accident, and income protection insurance is provided for the employee only. Must become a Public Employees' Retirement System (PERS) member.
Reporting to the Vice President of Student Success & Teaching Excellence, the Program Coordinator will be responsible for the coordination of two programs, Teacher Pathway Program and CSin3 Program. For these programs, the coordination will include: recruiting, enrolling, and registering students. The coordinator will work closely with the Deans in the respective areas of the classes in the programs and ensure that the classes are scheduled appropriately. The coordinator will also work closely with the Counseling division for various programmatic needs. Additionally, the coordinator will work closely with external partners, particularly with CSUs. The coordinator will also assist the supervisor in budgeting and reporting of the grants associated with the programs.
APPLICATION PROCEDURE:
The following documents MUST be uploaded as attachments to your online application:
1) Resume
2) Cover letter
3) Unofficial College/university transcripts
Diversity Statement
The following statement MUST be completed in your online application:
Provide a statement about yourself that specifically demonstrates sensitivity to the needs of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and the community at large.
Fostering a Culture of Care
Caring Campus, developed by the Institute for Evidence-Based Change (IEBC), is dedicated to creating a culture of care within community colleges. The objective of IEBC's program is to increase student retention and success. We understand that when students feel connected to their college, they are more likely to succeed academically.
At Hartnell College, we embrace the culture. By implementing intentional, campus-wide behavioral commitments, we enhance our existing student success initiatives and create an environment where care and support are integral.
Join us on this journey of fostering a caring environment where students thrive. Together, we can transform Hartnell College into a place where care and success go hand in hand, empowering our students to reach their full potential.
EEO Statement
Hartnell Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sex, sexual orientation, transgender, marital status, veteran status, medical condition, physical or mental disability
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, visit our benefits page.
01
Do You have a bachelor's degree from a college or university accredited by a regional accrediting agency recognized by the United States Department of Education?
- Yes
- No
02
Do you have five years of experience in relevant program coordination or administrative support, or the equivalent, or an equivalent combination of training and experience?
- Yes
- No
03
IMPORTANT: All applicants must respond to the following questions directly. Your answers are essential for evaluating your qualifications for this position. Using "See resume," attachments, or links will not be accepted. Confirm below that you have read and understood these instructions.
- Yes
- No
04
Diversity Statement -Provide a statement about yourself that specifically demonstrates sensitivity to the needs of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and the community at large.
Required Question