Program Trainer/Specialist
Apply NowCompany: Dakota County, MN
Location: Saint Paul, MN 55102
Description:
Salary : $62,963.00 - $98,380.00 Annually
Location : West St. Paul, MN
Job Type: Full-Time
Job Number: 33370.25.002
Department: Employment & Economic Assistance
Opening Date: 02/26/2025
Closing Date: 3/12/2025 4:30 PM Central
General Description
POSTING TYPE: Open Competitive
DEPARTMENT: Employment and Economic Assistance
HOURS: Full-time
PREFERRED HIRING RANGE: $62,963 -$78,704
FULL SALARY RANGE: $62,963 - $98,380/annually (107)
LOCATION: West St. Paul, Northern Service Center
UNION: AFSCME 306
CLOSE DATE: 4:30 p.m. on 3/12/2025
Program Trainer Specialists (PTSs) provide leadership in training and mentoring staff and supporting team members in daily unit operations. PTSs develop and present Public Assistance program, policy, and procedure trainings to staff and evaluate performance by completing case reviews and identifying opportunities to improve casework management and overall operations.
This posting is being used to recruit for one specific PTS positions in Public Assistance:
Who We Are
Dakota County is Minnesota's third largest county and home to more than 400,000 residents. Our motto is "Be More" and we strive every day to achieve excellence public service, with a focus on four values: Service, Integrity, People, and Innovation.
Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves.
Minimum Qualifications
Bachelor's degree AND 2 years of experience with a Public Assistance agency *
OR
1 years of experience with a Public Assistance agency * AND minimum of 1 year experience in public sector, human services, education/training, or financial industry.
OR
Associate's degree or completion of 90 quarter credits for an accredited higher education institution AND 4 years of experience with a Public Assistance agency *,
OR
3 years of experience with a Public Assistance agency * AND minimum of 1 year experience in public sector, human services, education/training, or financial industry
OR
High school diploma or equivalent (G.E.D.) AND 6 years of experience with a Public Assistance agency *
OR
5 years of experience with a Public Assistance agency * AND minimum of 1 year experience in public sector, human services, education/training, or financial industry.
* You must have at least one year experience with a Public Assistance agency in Minnesota within the past five years.
Duties & Responsibilities
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.
1. Demonstrates a commitment to increase cultural diversity County wide and actively supports the County's diversity initiatives and works to address the needs of diverse and underserved communities
2. Train existing employees using both in-person and remote classroom training and hands on models.
3. Assist in supervising a public assistance unit by: assigning work and providing training and advice to other financial workers on procedures, policies and programs; evaluating probationary employee performance and providing input on performance appraisals; acting as a central resource person for internal and external customers and resolving problems concerning eligibility, benefit amounts or access to community resources; or performing other duties as assigned.
4. Quality assurance: Review work of Financial Assistance Specialist staff to ensure conformity to regulations and procedures including case reviews, audits, and ongoing training based on findings from case reviews and audits.
5. Resolve discrepancies in case records including errors, and problems resulting from miscommunication, changes in policies, or implementation of new procedures.
6. Plan, design, and implement new programs, legal mandates, and agency initiatives.
7. Coach staff on difficult case situations or actions.
8. Provide both on-the-job and topical training for experienced financial workers on procedures and program guidelines.
9. Manage complex and sensitive cases including prepare cases for appeals, attend appeal hearings, and document the actions taken by the agency regarding public assistance eligibility. May work with the County Attorney's office to investigate cases referred for disqualification, gather evidence and identify witnesses, childcare disqualification cases, and client complaint calls/resolution.
10. Process overpayments and correct program errors.
11. Provide back-up caseload coverage for absent workers or vacant positions within unit to ensure workload is adequately managed.
12. Direct work unit activities in the supervisor's absence.
13. Maintain detailed knowledge of the current requirements of multiple public assistance programs through meetings, training sessions to include developing and maintaining cultural and diversity awareness, and the review of appropriate public assistance literature.
14. Prepare special reports as necessary.
15. Respond to public inquiries about public assistance programs and eligibility criteria.
16. Submit policy questions to DHS
17. Other duties as assigned.
ESSENTIAL JOB FUNCTIONS: Duties 1- 15 are essential functions
Knowledge, Skills & Abilities and Work Environment
The work is primarily sedentary and requires extensive use of a computer. Employee may need to lift up to twenty pounds on an occasional basis.
Location & Schedule
This is a hybrid position that offers a mix of telework and in-person work at our Northern Service Center in West St Paul, MN. Work is performed Monday through Friday during regular business hours (8:00 a.m. to 4:30 p.m.)
Benefits
Visit our Benefits site for more information.
01
Applicants for this recruitment will be rated based on their answers to the supplemental questions listed above and application materials. It is IMPERATIVE that information provided on the application and resume are detailed and clearly outline your work experience & skills. They must also support and/or match answers to the supplemental questions.Please initial the box below to CONFIRM that the information provided is accurate and true to the best of your knowledge. Falsification may result in disqualification from consideration for this and subsequent recruitments with Dakota County for up to three years.
02
Minimum qualification screening.Select how you meet the minimum qualifications for this position.
03
Do you have at least 1 year of experience with a Public Assistance agency in Minnesota within the past five years?
04
How many years of full-time work experience do you have as a Financial Worker or Eligibility Specialist, determining eligibility for programs like Medical Assistance, SNAP, Cash, Child Care, or Emergency programs? This experience must be on your application.
05
If your application indicates experience as a Financial Worker/Eligibility Specialist, list the names(s) of the agency, dates of employment, and job title. If you have no experience, indicate 'none' in the space provided.
06
Describe what you have done to support diversity, inclusion, equity, and access in your volunteer, educational, or work experiences.
07
Describe your experience facilitating training in group or individual settings or serving as a designated lead staff to support other staff.
08
If selected for this position, what would be your minimum acceptable salary?
09
Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the one source that most closely describes how you first learned about this opportunity.
10
If you selected "other" certification, please list below.
Required Question
Location : West St. Paul, MN
Job Type: Full-Time
Job Number: 33370.25.002
Department: Employment & Economic Assistance
Opening Date: 02/26/2025
Closing Date: 3/12/2025 4:30 PM Central
General Description
POSTING TYPE: Open Competitive
DEPARTMENT: Employment and Economic Assistance
HOURS: Full-time
PREFERRED HIRING RANGE: $62,963 -$78,704
FULL SALARY RANGE: $62,963 - $98,380/annually (107)
LOCATION: West St. Paul, Northern Service Center
UNION: AFSCME 306
CLOSE DATE: 4:30 p.m. on 3/12/2025
Program Trainer Specialists (PTSs) provide leadership in training and mentoring staff and supporting team members in daily unit operations. PTSs develop and present Public Assistance program, policy, and procedure trainings to staff and evaluate performance by completing case reviews and identifying opportunities to improve casework management and overall operations.
This posting is being used to recruit for one specific PTS positions in Public Assistance:
- Family Cash Lead Worker: We seek a dynamic individual who excels at collaboration and is ready to influence policy and procedural changes. If you are experienced in cash processing, childcare assistance, SNAP and emergency assistance programs and are eager to learn and grow, this is the role for you. You will significantly contribute by working alongside lead workers and trainers, providing mentorship to staff as they master individual case management.
Who We Are
Dakota County is Minnesota's third largest county and home to more than 400,000 residents. Our motto is "Be More" and we strive every day to achieve excellence public service, with a focus on four values: Service, Integrity, People, and Innovation.
Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves.
Minimum Qualifications
Bachelor's degree AND 2 years of experience with a Public Assistance agency *
OR
1 years of experience with a Public Assistance agency * AND minimum of 1 year experience in public sector, human services, education/training, or financial industry.
OR
Associate's degree or completion of 90 quarter credits for an accredited higher education institution AND 4 years of experience with a Public Assistance agency *,
OR
3 years of experience with a Public Assistance agency * AND minimum of 1 year experience in public sector, human services, education/training, or financial industry
OR
High school diploma or equivalent (G.E.D.) AND 6 years of experience with a Public Assistance agency *
OR
5 years of experience with a Public Assistance agency * AND minimum of 1 year experience in public sector, human services, education/training, or financial industry.
* You must have at least one year experience with a Public Assistance agency in Minnesota within the past five years.
Duties & Responsibilities
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.
1. Demonstrates a commitment to increase cultural diversity County wide and actively supports the County's diversity initiatives and works to address the needs of diverse and underserved communities
2. Train existing employees using both in-person and remote classroom training and hands on models.
3. Assist in supervising a public assistance unit by: assigning work and providing training and advice to other financial workers on procedures, policies and programs; evaluating probationary employee performance and providing input on performance appraisals; acting as a central resource person for internal and external customers and resolving problems concerning eligibility, benefit amounts or access to community resources; or performing other duties as assigned.
4. Quality assurance: Review work of Financial Assistance Specialist staff to ensure conformity to regulations and procedures including case reviews, audits, and ongoing training based on findings from case reviews and audits.
5. Resolve discrepancies in case records including errors, and problems resulting from miscommunication, changes in policies, or implementation of new procedures.
6. Plan, design, and implement new programs, legal mandates, and agency initiatives.
7. Coach staff on difficult case situations or actions.
8. Provide both on-the-job and topical training for experienced financial workers on procedures and program guidelines.
9. Manage complex and sensitive cases including prepare cases for appeals, attend appeal hearings, and document the actions taken by the agency regarding public assistance eligibility. May work with the County Attorney's office to investigate cases referred for disqualification, gather evidence and identify witnesses, childcare disqualification cases, and client complaint calls/resolution.
10. Process overpayments and correct program errors.
11. Provide back-up caseload coverage for absent workers or vacant positions within unit to ensure workload is adequately managed.
12. Direct work unit activities in the supervisor's absence.
13. Maintain detailed knowledge of the current requirements of multiple public assistance programs through meetings, training sessions to include developing and maintaining cultural and diversity awareness, and the review of appropriate public assistance literature.
14. Prepare special reports as necessary.
15. Respond to public inquiries about public assistance programs and eligibility criteria.
16. Submit policy questions to DHS
17. Other duties as assigned.
ESSENTIAL JOB FUNCTIONS: Duties 1- 15 are essential functions
Knowledge, Skills & Abilities and Work Environment
- Demonstrates an understanding of and respect for the diversity of customers, staff, and co-workers.
- Creates a respectful workplace that promotes equity and addresses the needs of diverse and underserved communities.
- Considerable ability to work effectively with the public, department, and County associates in a professional manner.
- Assist staff with identification of client's complex life situations and social service needs; helps identify appropriate resources for referral of clients to other social service agencies; and assists when needed in diffusing volatile situations with clients.
- Knowledge of community resources and many other programs including employment services.
- Determine clients' economic, social, and health-related issues. Provide services by assessing and determining financial assistance program eligibility.
- Working knowledge of computer software and information systems.
- Knowledge of various training techniques and styles.
- Must possess a high level of analytical skills.
- Ability to communicate effectively both orally and in writing.
- Ability to work independently and as a team member.
- Ability to work under stress and use discretion in making decisions.
- Ability to advise people in crisis and make decisions which lead to crisis resolution.
- Ability to prioritize work according to program requirements, client, and organizational needs.
- Ability to interpret social behavior.
- Ability to assess and evaluate staff performance.
- Ability to handle staff conflict and personnel issues in sensitive situations.
- Ability to manage and coordinate large projects.
- Ability to prepare and deliver presentations utilizing advanced public speaking methods.
- Ability to read and comprehend complex technical information.
The work is primarily sedentary and requires extensive use of a computer. Employee may need to lift up to twenty pounds on an occasional basis.
Location & Schedule
This is a hybrid position that offers a mix of telework and in-person work at our Northern Service Center in West St Paul, MN. Work is performed Monday through Friday during regular business hours (8:00 a.m. to 4:30 p.m.)
Benefits
- Comprehensive and affordable medical, dental, vision, and other benefits
- Excellent work-life balance
- Generous paid time off (accrual rate starts at four weeks per year)
- Eleven paid holidays each year
- Pension with a generous employer contribution
- Ability to work from home some of the time
- You submit an online application that includes supplemental questions
- We assign you a score based on your qualifications
- Top scoring candidates are referred to the hiring manager for interview consideration
- We conduct background and reference checks before hiring
Visit our Benefits site for more information.
01
Applicants for this recruitment will be rated based on their answers to the supplemental questions listed above and application materials. It is IMPERATIVE that information provided on the application and resume are detailed and clearly outline your work experience & skills. They must also support and/or match answers to the supplemental questions.Please initial the box below to CONFIRM that the information provided is accurate and true to the best of your knowledge. Falsification may result in disqualification from consideration for this and subsequent recruitments with Dakota County for up to three years.
02
Minimum qualification screening.Select how you meet the minimum qualifications for this position.
- Bachelor's degree AND 2 years of experience with a Public Assistance agency
- Bachelor's degree AND 1 year of experience with a Public Assistance agency AND minimum of 1 year experience in public sector, human services, education/training, or financial industry.
- Associate's degree or completion of 90 quarter credits for an accredited higher education institution AND 4 years of experience with a Public Assistance agency
- Associate's degree or completion of 90 quarter credits for an accredited higher education institution AND 3 years of experience with a Public Assistance agency AND minimum of 1 year experience in public sector, human services, education/training, or financial industry
- High school diploma or equivalent (G.E.D.) AND 6 years of experience with a Public Assistance agency
- High school diploma or equivalent (G.E.D.) AND 5 years of experience with a Public Assistance agency AND minimum of 1 year experience in public sector, human services, education/training, or financial industry
- None of the above
03
Do you have at least 1 year of experience with a Public Assistance agency in Minnesota within the past five years?
- Yes
- No
04
How many years of full-time work experience do you have as a Financial Worker or Eligibility Specialist, determining eligibility for programs like Medical Assistance, SNAP, Cash, Child Care, or Emergency programs? This experience must be on your application.
- 9 years or more experience
- Between 5-8 years' experience
- Between 2-4 years' experience
- Under 2 years' experience
- No experince
05
If your application indicates experience as a Financial Worker/Eligibility Specialist, list the names(s) of the agency, dates of employment, and job title. If you have no experience, indicate 'none' in the space provided.
06
Describe what you have done to support diversity, inclusion, equity, and access in your volunteer, educational, or work experiences.
07
Describe your experience facilitating training in group or individual settings or serving as a designated lead staff to support other staff.
08
If selected for this position, what would be your minimum acceptable salary?
09
Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the one source that most closely describes how you first learned about this opportunity.
- Friend, Family or Colleague
- InDeed
- Job Fair or Dakota County Event
- Job Interest e-mails from Dakota County
- JobsInMinneapolis/StPaul
- League of Minnesota Cities
- Minneapolis Diversity.com
- Minnesota Diversity.com
- Minnesota Works Website
- Minnesota Jobs Network.com
- Minnesota Association of Counties
- Monster
- Professional Association Website
- Referred by a Dakota County Employee
- St Paul Diversity.com
- College Website, Instructor, Career Services
- Dakota County Website
- Other
10
If you selected "other" certification, please list below.
Required Question