Project Administrator
Apply NowCompany: North Slope Borough, AK
Location: Barrow, AK 99723
Description:
Salary: $3,263.32 Biweekly
Location : Barrow, AK
Job Type: Full time
Job Number: 17-25-001
Department: Capital Improvement Program Management
Division: Central
Opening Date: 03/10/2025
Closing Date: 3/21/2025 5:00 PM Alaska
Summary or Purpose
Perform complex duties as a project administrator of Contracts and Projects with minimal supervision and in a prompt, timely, professional manner. Represent North Slope Borough in the administration of design and/or construction contracts, equipment purchasing, and the administration of Letters of Understanding.
Essential Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Prepare and submit all contract documents and all other project related paperwork consistent with sound project management practices.
Review, verify, and validate all pay estimates and change orders for assigned projects.
Establish, adopt and review planning and scheduling timeline for design and construction.
Analyze how assigned project meet or exceed NSB assessed needs, with direction and supervision provided by Program Manager.
Evaluate and recommend selection of Architect/Engineers and Consultants.
Communicate and interpret the needs of NSB client department to the selected vendor.
Prescribe appropriate conduct, responsibility, authority, and duties of all parties for compliance with accepted NSB/Department procedures.
Examine and approve specifications, drawings, cost estimates, bidding/negotiation documents, submittals, schedule of values, construction schedules, and field engineering/documentation including costs.
Oversee and scrutinize construction operations and procedures for compliance with established techniques that conform to specified work, DCVR's, and schedules.
Perform and/or assist Design Professional(s) during on-site observations and inspections.
Compile and maintain comprehensive and complex records and documentation that are accurate, readable and organized.
Perform other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of North Slope Borough organization, operations, policies and procedures.
Skill in using personal computers and a variety of software applications.
Skill in working under pressure of deadlines, and establishing and maintaining cooperative working relationships with department staff and other Borough employees.
Ability to provide comprehensive technical documentation of all project related activities.
Education, Experience, Certifications and Licenses Required
High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.
Two years of work experience with construction procedures, contract documents, blue prints, and specifications;
Two years work experience in preparing and/or presenting oral and written communications;
Valid Alaska Drivers License that meets North Slope Borough insurance criteria;
Ability to obtain CSI (Construction Specification Institute) Construction Documents Technologist (CDT) certification within one year of hire (CIPM department only);
Ability to obtain CSI (Construction Specification Institute) Certified Construction Contract Administrator (CCCA) certification within three years of hire (CIPM department only).
THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.
This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.
The North Slope Borough offers the following benefit packages to all permanent full time and permanent part time employees who work at least 15 hours a week.
Health care is provided at no cost to the employee (no premiums). Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.
Benefits do not apply to temporary employees.
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.
02
This position is NON-Rotational. Housing is NOT provided. Therefore, due to extreme weather conditions in the arctic and for your safety, housing accommodations must be located and pre-arranged by the applicant prior to the start of employment. The applicant must pay for housing; it is not provided by the NSB. Please note: The Borough is currently experiencing a housing shortage. Due to the remote setting, applicants are urged to consider this factor prior to submitting an application.Do you certify that you understand the above information?
03
Which best describes your level of education?
04
How many years of work experience with construction procedures, contract documents, blue prints, and specifications do you have?
05
If you have at least two years of work experience with construction procedures, contract documents, blue prints, and specifications, describe how you meet the qualification, and list the position you held, company and dates of employment where you gained the experience.
06
How many years of work experience do you have in preparing and/or presenting oral and written communications?
07
If you do have at least two years of work experience in preparing and/or presenting oral and written communications, describe how you meet the qualification and list the position(s) you held, company, and dates of employment where you gained the work experience.
08
Do you possess a valid Alaska Driver's License? Please attach a copy of the required document to your application before submitting it online.
09
To comply with the Borough's nepotism law (NSBMC Sec. 2.20.170 and 2.20.290), the North Slope Borough must collect the following information. Are you related by blood or marriage to the Department Director (Bernadette Adams) or Immediate Supervisor (Melissa Bynum) for this position?
10
If "Yes", please check boxes below that apply:
11
Do you currently live in the same residence as the Department Director (Bernadette Adams) or Immediate Supervisor (Melissa Bynum) of this position?
12
If you checked "Yes", please check the appropriate boxes below:I am currently living in the same residence as the:
Required Question
Location : Barrow, AK
Job Type: Full time
Job Number: 17-25-001
Department: Capital Improvement Program Management
Division: Central
Opening Date: 03/10/2025
Closing Date: 3/21/2025 5:00 PM Alaska
Summary or Purpose
Perform complex duties as a project administrator of Contracts and Projects with minimal supervision and in a prompt, timely, professional manner. Represent North Slope Borough in the administration of design and/or construction contracts, equipment purchasing, and the administration of Letters of Understanding.
Essential Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Prepare and submit all contract documents and all other project related paperwork consistent with sound project management practices.
Review, verify, and validate all pay estimates and change orders for assigned projects.
Establish, adopt and review planning and scheduling timeline for design and construction.
Analyze how assigned project meet or exceed NSB assessed needs, with direction and supervision provided by Program Manager.
Evaluate and recommend selection of Architect/Engineers and Consultants.
Communicate and interpret the needs of NSB client department to the selected vendor.
Prescribe appropriate conduct, responsibility, authority, and duties of all parties for compliance with accepted NSB/Department procedures.
Examine and approve specifications, drawings, cost estimates, bidding/negotiation documents, submittals, schedule of values, construction schedules, and field engineering/documentation including costs.
Oversee and scrutinize construction operations and procedures for compliance with established techniques that conform to specified work, DCVR's, and schedules.
Perform and/or assist Design Professional(s) during on-site observations and inspections.
Compile and maintain comprehensive and complex records and documentation that are accurate, readable and organized.
Perform other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of North Slope Borough organization, operations, policies and procedures.
Skill in using personal computers and a variety of software applications.
Skill in working under pressure of deadlines, and establishing and maintaining cooperative working relationships with department staff and other Borough employees.
Ability to provide comprehensive technical documentation of all project related activities.
Education, Experience, Certifications and Licenses Required
High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.
Two years of work experience with construction procedures, contract documents, blue prints, and specifications;
Two years work experience in preparing and/or presenting oral and written communications;
Valid Alaska Drivers License that meets North Slope Borough insurance criteria;
Ability to obtain CSI (Construction Specification Institute) Construction Documents Technologist (CDT) certification within one year of hire (CIPM department only);
Ability to obtain CSI (Construction Specification Institute) Certified Construction Contract Administrator (CCCA) certification within three years of hire (CIPM department only).
THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.
This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.
The North Slope Borough offers the following benefit packages to all permanent full time and permanent part time employees who work at least 15 hours a week.
Health care is provided at no cost to the employee (no premiums). Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.
Benefits do not apply to temporary employees.
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.
- Yes, I understand and agree
- No, I do not agree
02
This position is NON-Rotational. Housing is NOT provided. Therefore, due to extreme weather conditions in the arctic and for your safety, housing accommodations must be located and pre-arranged by the applicant prior to the start of employment. The applicant must pay for housing; it is not provided by the NSB. Please note: The Borough is currently experiencing a housing shortage. Due to the remote setting, applicants are urged to consider this factor prior to submitting an application.Do you certify that you understand the above information?
- Yes
- No
03
Which best describes your level of education?
- Some high school
- High school diploma or GED
- Some college
- Associate's degree
- Bachelor's degree
- Master's degree
- Doctorate
04
How many years of work experience with construction procedures, contract documents, blue prints, and specifications do you have?
- No experience
- Less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
05
If you have at least two years of work experience with construction procedures, contract documents, blue prints, and specifications, describe how you meet the qualification, and list the position you held, company and dates of employment where you gained the experience.
06
How many years of work experience do you have in preparing and/or presenting oral and written communications?
- No experience
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
07
If you do have at least two years of work experience in preparing and/or presenting oral and written communications, describe how you meet the qualification and list the position(s) you held, company, and dates of employment where you gained the work experience.
08
Do you possess a valid Alaska Driver's License? Please attach a copy of the required document to your application before submitting it online.
- Yes
- No
09
To comply with the Borough's nepotism law (NSBMC Sec. 2.20.170 and 2.20.290), the North Slope Borough must collect the following information. Are you related by blood or marriage to the Department Director (Bernadette Adams) or Immediate Supervisor (Melissa Bynum) for this position?
- Yes
- No
10
If "Yes", please check boxes below that apply:
- Father
- Father-in-Law
- Step-Father
- Mother
- Mother-in-Law
- Step-Mother
- Brother
- Brother-in-Law
- Step-Brother
- Sister
- Sister-in-Law
- Step-Sister
- Son
- Son-in-Law
- Step-Son
- Daughter
- Daughter-in-Law
- Step-Daughter
- Wife
- Husband
11
Do you currently live in the same residence as the Department Director (Bernadette Adams) or Immediate Supervisor (Melissa Bynum) of this position?
- Yes
- No
12
If you checked "Yes", please check the appropriate boxes below:I am currently living in the same residence as the:
- Department Director
- Immediate Supervisor
Required Question