Project Manager
Apply NowCompany: STOW Group
Location: Romeoville, IL 60446
Description:
Company Description
The warehouse of the future contains high-density, high-precision racking with automated pallet shuttles (like our atlas 1D) instead of wide aisles that forklifts need to pass through.
Our customers benefit from much better utilization of their warehouses (up to 70% more pallet storage than traditional rack!), maximized vertical space, improved accuracy in pallet selection, and minimized labor costs and product damage.
Over the span of more than 40 years, we've grown into a company with 10 manufacturing facilities, 19 commercial offices, and the know-how of around 2000 employees serving customers in 40 countries.
Early 2021, we opened our US Office and have already grown to around 50 people. It's exciting times to be at stow!
Location:
Romeoville, IL , United States
Job Description
Purpose of the job
The purpose of this document is to provide a clear overview of the most important outcomes and competencies but not to be an exhaustive list. The dynamics of stow's startup culture requires each of us to be flexible and do what's best for the customer and the organization. Together, we can accomplish a lot!
Mission
The Project Manager is an integral person in helping our customer's vision for a conventional or semi-automated storage solution from stow US come to life. When assigned to a Racking for Robotics project, there is additionally a close working relationship with the Robotics Project Manager throughout the project lifecycle until the rack is fully installed. In such projects, stow US is the supplier to stow Robotics.
Outcomes
The Project Manager...
creates, maintains, and communicates comprehensive and achievable project timelines and holds all parties accountable in the project plan execution (initial planning phase)
take over the project from Sales and Sales Engineering in Internal Project Kick Off Meeting to learn the product scope
lead the External Project Kick Off Meeting to get to know the customer's project team, determine communication pathways, the customer's timeline, operating hours, PPE requirements and fielding technical questions, and manage the customer's expectations if needed
be the single point of contact for the customer throughout the project lifecycle and proactively create clarity around project progress or issues when feasible and/or required
work backwards from the customer's timeline and create material schedules in collaboration with Project Engineering and Site Management
develop the project budget
submit approval drawings to the Customer
issue Purchase Orders for locally sourced products, equipment, services, etc.
collaborate with Project Engineering and Supply Chain regarding transport planning
Plans for a qualitative on-time and under-budget project execution (site planning activities phase)
ensure that building specs are confirmed in an initial site survey to gauge the complexity of the project and preplan material delivery spots and trash disposal
meet with the end-customer and integrator's project team face-to-face to present the project plan and enable good working relationships
source and obtain quotes from contractors such as mechanical and electrical installers
review the quotations and determine their accuracy and feasibility; negotiate pricing, produce a service contract and secure the service provider for work
create project schedule and share assembly drawings with contractors
hold kick off meeting with contractors to discuss site conditions
communicate and update the customer in the agreed frequency plus whenever the situation calls for it; e.g., during shipping or installation delays
collaborate with Project Engineering when change orders are necessary in case of customer requests or production issues
notify the customer of mobilization date
process Material Goods Receipts
initiate customer invoicing at key milestones together with Accounting
identify project risks or uncertainties, escalate issues to the relevant project stakeholders, take mitigative action to stay within the project timeline
troubleshoot and come up with creative solutions
may make engineering recommendations based on personal experience
keep track of project spend in SAP
Makes an on-time and under-budget project execution a reality (installation phase)
be accountable for the rack installation which is primarily led by the Site Manager. Deliverables include receiving and inventory materials, perform a missing material process if needed, oversee rack installation, perform measurement inspection, develop and complete the final punch list
be the back up for the Site Manager
travel to site as needed, e.g., during mobilization, to relieve the Site Manager temporarily, when there are site issues, and at the handover of the completed racking installation
if there is no automation, sign off on the acceptance of the rack and issue a handover document to the customer
if there is automation, coordinate the handover from the Racking to Automation Installation Team
continuously improves project planning and processes
create one page documents (Factoids) on lessons or processes learned
share knowledge with relevant colleagues
implement process improvements based on experience from previous projects
contribute towards SOP
Miscellaneous
Adhere to Delegation of Authority
Qualifications
Key result areas & Key deliverables
QSHE & Compliance
Work preparation & project follow up
Supervision operational activities
Contract management
Financial follow up & administration
Supply Chain: Procurement of parts or services, domestic and international transportation
stow Robotics PM: Project work relating to fully automated systems
After Sales: Commissioning
Finance: Billing, updates on project timelines affecting billing
Competencies
Intelligence Learns quickly. Demonstrates ability to quickly and proficiently understand and absorb new information
Influence Has a positive effect on a process or person in the development of solutions
Listening Lets others speak and seeks to understand their viewpoints with curiosity
Taking Initiative Thinks proactively about tasks and takes action - not to check them off a list, but to get them done well
Integrity Is truthful, holds oneself accountable
Flexibility Embraces change
Tenacity Goes after results
Teamwork Works with different disciplines within the organization; unfettered when working with different people
Optimism Focuses on the common vision instead of focusing on the obstacles
Technology
stowCalc
AutoCAD 2D (viewer)
MS Office incl. MS Project
SAP
Basic Physical Requirements
Start time around 8 am CST or sooner, if desired, so we have an adequate amount of overlap with Belgium
Travel North America: Conduct site visits as necessary; 5-7 days per month (average 2 tips per month); occasionally, travel at short notice when there are installation issues (while we want to avoid this as much as possible, it may include traveling over the weekend)
Travel International: Training and/or stow Project Managements Events held in Europe approximately 1x annually (usually no longer than 1 week at a time; may include traveling over the weekend)
Sitting: Almost all duties require working in an office environment in front of a laptop. It's recommended to move regularly throughout the day to mitigate the health risks that prolonged sitting brings
Lifting: Occasionally, move some pieces of material (25-30lb) on site
Cold environment: Some projects will be in cold storage facilities that require appropriate clothing which will be provided by stow
Additional Information
What do we offer you?
20 days PTO, 5 days paid sick leave, 11 US paid holidays Medical (currently BlueCross BlueShield), Dental and Vision Insurance, including Family coverage, all currently 90% Company paid Company paid Short- and Long-Term Disability Insurance Company Paid Life Insurance Company Paid Accidental Death & Dismemberment 401K with employer match, currently 4% Partial Tuition Reimbursement after 12 months Gross Salary
Salary Range: $130,000 to $145,000 yearly
Quality, Safety, Health, Environment, Compliance
Every employee at stow contributes to a safe and compliant work environment. We set the example and motivate each other to work safely, efficiently, and in a qualitative way. stow's standards, policies, instructions, and local legislations are there to guide our decisions.
EEO
stow provides equal employment opportunities to all employees and applicants for employment. stow prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The warehouse of the future contains high-density, high-precision racking with automated pallet shuttles (like our atlas 1D) instead of wide aisles that forklifts need to pass through.
Our customers benefit from much better utilization of their warehouses (up to 70% more pallet storage than traditional rack!), maximized vertical space, improved accuracy in pallet selection, and minimized labor costs and product damage.
Over the span of more than 40 years, we've grown into a company with 10 manufacturing facilities, 19 commercial offices, and the know-how of around 2000 employees serving customers in 40 countries.
Early 2021, we opened our US Office and have already grown to around 50 people. It's exciting times to be at stow!
Location:
Romeoville, IL , United States
Job Description
Purpose of the job
The purpose of this document is to provide a clear overview of the most important outcomes and competencies but not to be an exhaustive list. The dynamics of stow's startup culture requires each of us to be flexible and do what's best for the customer and the organization. Together, we can accomplish a lot!
Mission
The Project Manager is an integral person in helping our customer's vision for a conventional or semi-automated storage solution from stow US come to life. When assigned to a Racking for Robotics project, there is additionally a close working relationship with the Robotics Project Manager throughout the project lifecycle until the rack is fully installed. In such projects, stow US is the supplier to stow Robotics.
Outcomes
The Project Manager...
creates, maintains, and communicates comprehensive and achievable project timelines and holds all parties accountable in the project plan execution (initial planning phase)
take over the project from Sales and Sales Engineering in Internal Project Kick Off Meeting to learn the product scope
lead the External Project Kick Off Meeting to get to know the customer's project team, determine communication pathways, the customer's timeline, operating hours, PPE requirements and fielding technical questions, and manage the customer's expectations if needed
be the single point of contact for the customer throughout the project lifecycle and proactively create clarity around project progress or issues when feasible and/or required
work backwards from the customer's timeline and create material schedules in collaboration with Project Engineering and Site Management
develop the project budget
submit approval drawings to the Customer
issue Purchase Orders for locally sourced products, equipment, services, etc.
collaborate with Project Engineering and Supply Chain regarding transport planning
Plans for a qualitative on-time and under-budget project execution (site planning activities phase)
ensure that building specs are confirmed in an initial site survey to gauge the complexity of the project and preplan material delivery spots and trash disposal
meet with the end-customer and integrator's project team face-to-face to present the project plan and enable good working relationships
source and obtain quotes from contractors such as mechanical and electrical installers
review the quotations and determine their accuracy and feasibility; negotiate pricing, produce a service contract and secure the service provider for work
create project schedule and share assembly drawings with contractors
hold kick off meeting with contractors to discuss site conditions
communicate and update the customer in the agreed frequency plus whenever the situation calls for it; e.g., during shipping or installation delays
collaborate with Project Engineering when change orders are necessary in case of customer requests or production issues
notify the customer of mobilization date
process Material Goods Receipts
initiate customer invoicing at key milestones together with Accounting
identify project risks or uncertainties, escalate issues to the relevant project stakeholders, take mitigative action to stay within the project timeline
troubleshoot and come up with creative solutions
may make engineering recommendations based on personal experience
keep track of project spend in SAP
Makes an on-time and under-budget project execution a reality (installation phase)
be accountable for the rack installation which is primarily led by the Site Manager. Deliverables include receiving and inventory materials, perform a missing material process if needed, oversee rack installation, perform measurement inspection, develop and complete the final punch list
be the back up for the Site Manager
travel to site as needed, e.g., during mobilization, to relieve the Site Manager temporarily, when there are site issues, and at the handover of the completed racking installation
if there is no automation, sign off on the acceptance of the rack and issue a handover document to the customer
if there is automation, coordinate the handover from the Racking to Automation Installation Team
continuously improves project planning and processes
create one page documents (Factoids) on lessons or processes learned
share knowledge with relevant colleagues
implement process improvements based on experience from previous projects
contribute towards SOP
Miscellaneous
Adhere to Delegation of Authority
Qualifications
Key result areas & Key deliverables
QSHE & Compliance
- Responsible for motivating/ensuring everyone works safely and according to the stow' QSHE standards to ensure that all work is done in a safe, efficient, and qualitative way.
- Complies with the attitude of Lean and continuous improvements in the organization.
- Responsible for ensuring that all executed activities and processes are in compliance with stow' QSHE standards, policies, instructions, and local legislation.
Work preparation & project follow up
- Is the SPOC (Single Point Of Contact) for the projects assigned to him/her and towards the client, the sub-contractors and the stow team.
- Assessing the operational, technical and financial feasibility of the project and anticipate if applicable
- Attends kick-off meetings, technical/site meetings, commercial meetings and planning meetings as well as site inspections, ...with the client or with internal stow departments if needed.
- Ensuring that all engineering and preparatory activities are undertaken
- Responsible for visiting the site, setting up a detailed project planning and checking all the requirements for mobilization of equipment and resources.
- Communicates clearly concerning the execution and progress of the project.
Supervision operational activities
- Willingness to travel to sites (50% of time).
- Monitoring the progress and quality of the project, identifying deviations and correcting (or initiate corrections) where necessary.
- Managing operational staff and subcontractors regarding the project execution. Supervises the safe execution of the project on site and observes the QSHE regulations and administration.
- Supervises the assembly methods and checks the quality of the delivered materials.
Contract management
- Claim management - Identifying contract variations and/or delay notifications
- Ensuring variations are communicated to and negotiated with the client according to the contractual requirements.
Financial follow up & administration
- Responsible for budget follow up and daily cost management, in order to draft periodical progress reports and initiates invoicing.
- Responsible for checking and approving all incoming project related invoices
- Looks for commercial opportunities, additional billable services or other ways to improve the financial revenue of the assigned projects.
Supply Chain: Procurement of parts or services, domestic and international transportation
stow Robotics PM: Project work relating to fully automated systems
After Sales: Commissioning
Finance: Billing, updates on project timelines affecting billing
Competencies
Intelligence Learns quickly. Demonstrates ability to quickly and proficiently understand and absorb new information
Influence Has a positive effect on a process or person in the development of solutions
Listening Lets others speak and seeks to understand their viewpoints with curiosity
Taking Initiative Thinks proactively about tasks and takes action - not to check them off a list, but to get them done well
Integrity Is truthful, holds oneself accountable
Flexibility Embraces change
Tenacity Goes after results
Teamwork Works with different disciplines within the organization; unfettered when working with different people
Optimism Focuses on the common vision instead of focusing on the obstacles
Technology
stowCalc
AutoCAD 2D (viewer)
MS Office incl. MS Project
SAP
Basic Physical Requirements
Start time around 8 am CST or sooner, if desired, so we have an adequate amount of overlap with Belgium
Travel North America: Conduct site visits as necessary; 5-7 days per month (average 2 tips per month); occasionally, travel at short notice when there are installation issues (while we want to avoid this as much as possible, it may include traveling over the weekend)
Travel International: Training and/or stow Project Managements Events held in Europe approximately 1x annually (usually no longer than 1 week at a time; may include traveling over the weekend)
Sitting: Almost all duties require working in an office environment in front of a laptop. It's recommended to move regularly throughout the day to mitigate the health risks that prolonged sitting brings
Lifting: Occasionally, move some pieces of material (25-30lb) on site
Cold environment: Some projects will be in cold storage facilities that require appropriate clothing which will be provided by stow
Additional Information
What do we offer you?
Salary Range: $130,000 to $145,000 yearly
Quality, Safety, Health, Environment, Compliance
Every employee at stow contributes to a safe and compliant work environment. We set the example and motivate each other to work safely, efficiently, and in a qualitative way. stow's standards, policies, instructions, and local legislations are there to guide our decisions.
EEO
stow provides equal employment opportunities to all employees and applicants for employment. stow prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.