Public Health Emergency Preparedness Coordinator

Salary : $6,779.88 - $9,085.68 Monthly
Location : Weaverville, CA
Job Type: Full-Time
Job Number: 202400045
Department: Health and Human Services
Division: Public Health
Opening Date: 02/25/2025
Closing Date: 3/4/2025 11:59 PM Pacific

Definition
**This position is promotional only. You must be an employee of Trinity County to apply for this position.**

Under direction, plans, coordinates, and implements public health emergency preparedness and hospital preparedness programs and activities, including emergency preparedness, disaster and emergency response, and post-emergency functions; coordinates program activities with County departments and external agencies; designs and implements emergency preparedness trainings, exercises, and drills; and performs related duties as assigned.
Examples of Important and Essential Duties

(The following is used as a partial description and is not restrictive as to duties required.)
The following duties are typical for this classification. The incumbent may not perform all the listed duties and/or may be required to perform related duties to address business needs and changing business practices:

Duties may include, but are not limited to the following:

• Develops, coordinates, and maintains public health emergency preparedness and hospital preparedness programs in accordance with federal, state, and local requirements.
• Coordinates with staff to develop, implement, and maintain public health emergency response plans, manuals, and standard operating procedures utilizing regulatory guidelines and requirements; ensures plans are integrated with the emergency response plans of other local agencies.
• Assists in developing annual and multi-year plans and budgets for assigned program(s); maintains fiscal records; monitors expenditures to ensure that spending is within budgeted limitations.
• Evaluates and monitors program effectiveness and service delivery and communicates findings to upper management; implements changes to improve efficiency and service quality; maximizes effectiveness of program operations and ensures alignment with the department's mission; develops and implements goals and objectives, policies, procedures, work standards, and internal controls. Coordinates various activities in the ongoing administration of the program including, but not limited to, drills, preparedness exercises and training for staff to ensure they are sufficiently prepared for emergency response operations; serves in a liaison capacity with other agencies during emergency operations.
• Serves as liaison to community consortiums, coalitions, and committees; facilitates meetings; schedules trainings and drills; advises groups on and accounts for program activities; determines strategies to expand and strengthen current partner and memberships.
• Assists Health Care Coalition (HCC) partners with emergency planning and disaster management; supports coalition members with supply requests according to budget requirements.
• Provides Incident Command (IC) support as department operations center manager; coordinates with command staff to address planning needs during a qualifying event; provides technical assistance to department staff related to roles and responsibilities during an emergency response.
• Engages with diverse stakeholders to ensure public health emergency preparedness and response activities are inclusive and representative of culturally, socially, and economically diverse populations.
• Performs research and analysis related to emergency preparedness and response; prepares technical reports to interpret data, identify and implement alternatives.
• Directs the maintenance of and/or maintains accurate records and files; prepares reports, correspondence, and a variety of written materials.
• Provides technical and functional direction to assigned staff on projects or during an emergency event; oversees work activities to ensure they are conducted properly; provides training on program operations; provides information to management on staff performance.
• Networks with peers in other organizations to exchange and share information, tools and best practices in the assigned program areas; implements changes on the adoption and implementation of current best practices.
• Performs related duties as assigned.

Desirable Qualifications

Knowledge Of:

• Operations and services and best practices of comprehensive public health emergency preparedness programs.
• Principles of program planning, implementation and evaluation.
• Program logistics with respect to service delivery.
• Principles and practices of legal, ethical and professional rules of conduct.
• Basic principles of budget monitoring and reporting.
• Principles and lead direction and training.
• Community demographics including socioeconomic and cultural factors.
• Principles and practices of grant administration.
• Principles of emergency preparedness and response.
• Methods and techniques of assessing training needs and evaluating program effectiveness including those related to multiple methods of adult learning and education.
• County, department, and program-specific policies and procedures.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Current trends and issues as they relate to public health emergency preparedness and response.
• Existing supply chains and alternate means of acquisition of supplies and personnel.
• Business mathematics.
• Research methods and data analysis.
• Principles and practices of record keeping.
• Principles and practices of business correspondence and technical report writing.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability To:

• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards for assigned programs.
• Develops and implements goals, objectives, policies and work standards for the PHEP, HPP, and Pan Flu grant.
• Prepare draft program policies and procedures for management approval.
• Chair and/or facilitate a diverse range of meetings with department staff and external coalitions with the goal of evaluating program effectiveness relative to goals and objectives and strategically determining options for any corrective measures needed.
• Coordinate services with internal departments, community organizations and other government agencies. Perform quantitative and qualitative analyses to evaluate assigned projects, programs, and activities. Establish program standards and evaluate performance.
• Prepare and conduct a variety of training programs, exercises, and drills related to emergency and disaster preparedness.
• Prepare statistical and narrative reports, presentations, and other written materials.
• Plan, assign and review the work of staff on a project basis.
• Remain calm, appropriately respond, and provide direction during emergency events.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Maintain accurate records and files.
• Effectively represent the department and the County in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Training and Experience:
Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:
Two (2) years of increasingly responsible experience planning and executing emergency preparedness activities.;
AND
Education:
Bachelor's degree from an accredited college or university with major coursework in healthcare management, social sciences, public health, public administration or a related field;

Special Requirements:
Possession of a valid Class C Driver License at the time of appointment.
Supplemental Information

TYPICAL PHYSCIAL REQUIREMENTS
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 50 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.
When assigned to field response:
Mobility to work in changing site conditions; to sit, stand and walk on level, uneven or slippery surfaces; to reach, twist, turn, kneel and bend, to climb and descend ladders and to operate a motor vehicle and visit various County sites.
Strength and stamina to perform light to medium physical work; lift, carry, push and pull materials and objects averaging a weight of 50 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
Vision to inspect site conditions and work in progress.
Fieldwork requiring frequent walking in operational areas to identify ad respond to emergency situations or hazards, with exposure to hazardous materials in some site locations.

TYPICAL WORKING CONDITIONS
Work is performed in an office environment; some driving, some programs may require field visits; continuous contact with other staff.
Also includes field work with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and biologic and infectious agents.

DISTINGUISHING CHARACTERISTICS
This classification is responsible for independently performing professional duties in support of public health emergency preparedness and response activities. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

REPORTS TO
Receives minimal direction from assigned supervisory or management personnel.

CLASSIFICATIONS SUPERVISED
May exercise direct supervision over professional, technical, and/or administrative staff.

DISASTER SERVICE WORKER
In addition to our everyday duties, we have an added responsibility to help in a declared disaster. Under California law, all public employees are Disaster Service Workers and may be called upon in the event of a disaster. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Government Code 3100-3102; Labor Code 3211.92(b).
To learn more, visit our page to view the related classifications bargaining units information.