Public Records Officer (Admin I)

Salary: $37.48 - $47.51 Hourly
Location : Seattle, WA
Job Type: Career Service, Full Time, 40 hrs/week
Job Number: 2025-MC23991
Department: DES - Executive Services
Division: FBOD-Finance & Business Ops
Opening Date: 04/07/2025
Closing Date: 4/20/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time
Hours/Week: 40 hours/week

Summary
King County's Procurement & Payables (P&P) team is seeking an experienced and motivated Public Records Officer (Admin I) to join our dynamic team. This role is a key position within the Organizational Support & Communications (OSC) team, which plays a vital role in supporting P&P's operational success and ensuring seamless communication and collaboration across King County. This position will follow a hybrid work model, requiring two days in the office at King Street Center.

As an Administrator I, you will provide critical administrative support and serve as the Public Records Officer for P&P, ensuring compliance with public records laws and policies. You will be instrumental in streamlining processes and driving process improvements.

This position exemplifies the Finance and Business Operations Division's mission statement, "Count On Us," by delivering reliable and responsive service that meets the needs of King County agencies and the public. Guided by , you will have the opportunity to make a meaningful impact on your community and the organization, contributing to King County's aspiration of being a welcoming place where every person can thrive.

This is an excellent opportunity to work in a fast-paced, customer-focused environment and contribute to the success of one of the region's largest and most impactful local government teams. If you are an organizational expert with a passion for customer service, strong communication skills, and thrive in a fun, challenging, and ever-evolving environment, we want to hear from you!

Scope of Job Duties

• Public Records Officer: Act as the Public Records Officer for the Procurement & Payables (P&P) team, managing and responding to Public Records Requests (PRRs) in alignment with the Public Records Act (RCW 42.56). Collaborate with the King County Public Records Program and the Prosecuting Attorney's Office to ensure compliance with regulations and best practices. Stay current on Public Records Act requirements, policies, and best practices by attending relevant training, workshops, and professional development opportunities to maintain expertise and ensure compliance. (50%)
• Administrative Support: Provide high-quality administrative support to the Procurement & Payables team, King County agencies, and suppliers, ensuring smooth and efficient operations. (15%)
• Process Management: Regularly review, maintain, and streamline the Procurement & Payables Admin team's standard operating procedures, ensuring documentation is up-to-date, accurate, and user-friendly. (10%)
• Process Improvements: Identify opportunities for process improvements, contribute innovative ideas, and implement solutions that enhance efficiency and effectiveness within the team. (10%)
• Team Support: Support and mentor other administrative team members and interns, fostering a collaborative and high-performing team environment. (10%)
• Onboarding/Offboarding: Coordinate and oversee all onboarding and offboarding processes for Procurement & Payables team members, ensuring consistency, accuracy, and adherence to County procedures. (3%)
• Bid Protest Tracking: Track and manage all incoming bid protests and appeals, maintaining detailed and organized records. (2%)

Minimum Qualifications

• At least two (2) years of experience in administrative or program support roles, preferably in a government, procurement, or legal environment.
• Familiarity with Public Records Act requirements (RCW 42.56) and experience handling Public Records Requests (PRRs), or a willingness to learn.
• Proven ability to provide excellent customer service to a diverse range of stakeholders.
• Strong organizational skills, including the ability to manage multiple tasks, prioritize work, and meet deadlines.
• Experience in process improvement, including identifying inefficiencies and implementing solutions.
• Strong communication, interpersonal, writing, and customer service skills.
• Intermediate-level proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative tools.
• Ability to manage time and adapt to changing priorities, work on multiple projects simultaneously, and produce timely, quality work products.
• Ability to work with people from diverse backgrounds.

Preferred Qualifications

• Degree or certification in Public Administration, Business Administration, or a related field.
• Knowledge of procurement and payables processes or experience in a procurement-related role.
• Familiarity with King County policies, procedures, and systems.
• Experience with records retention and management practices or familiarity with King County's records policies.
• Experience with procurement or financial software (e.g. Oracle EBS, Oracle FPC, SAP, or similar systems).
• Experience with LEAN processes and principles.
• Proficiency with SharePoint, MS Teams, and other collaborative online tools.

Supplemental Information
The Procurement & Payables Section is part of the larger portfolio of countywide services. FBOD's vision "Count on Us" reflects the division's deep-seated commitment to customer success, equity, employee engagement, resource stewardship, and operational excellence. If these values align with your own, please apply and join FBOD for a rewarding career!
Position Information:

• Work Site Details: The work associated with this position will primarily be hybrid. In office requirements are set to 2 days per week. These are assigned days of the week. This may change as required by King County business needs and for meetings/events.
• Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule: This position is Non-Exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
• Union Representation: This position is represented.

Employees will be provided with a County issued laptop. When working remotely employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work, remain available and responsive during scheduled work hours, and follow FBOD's Hybrid and Remote Guidelines including on-camera participation during virtual video meetings. King County has a robust collection of tools and resources to support working remotely.
The Application/Selection Process: The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification. We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.

The selection process typically consists of different phases: screening interview, virtual interview, and if successful, pre-hire requirements consist of reference checking. For some positions additional phases may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.

Each phase is set for a specific day. Different times will be available for those days only. Please reach out to the contact below to confirm dates. Rescheduling interviews may not be possible.
Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact: Michael Castro, Recruiter Email: mcastro@kingcounty.gov
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?

• Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
• No.

02

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
03

What experience have you had with Public Records Act requirements (RCW 42.56) or handling Public Records Requests (PRRs)? Please be specific
04

Are you able to work in a hybrid environment that consist of 2 assigned days of in office work at our downtown Seattle office? Please type "I am" to confirm.
Required Question