Resource Center Specialist

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

We are seeking a Resource Center Specialist.

KEY RESPONSIBILITIES:

• Maintain a secure working environment with minimal distractions and interruptions.
• Handle all firm content with extreme discretion and privacy.
• Exercise robust efforts to remain accessible and engaging to all levels of personnel.
• Convert Adobe PDFs to MS Word documents (and vice versa), using firm-issued conversion software.
• Clean and format converted MS Word documents, applying styles, cross-referencing and generating tables of contents and authorities.
• Revise MS Word documents from handwritten copies or via track changes.
• Create labels and letters, using MS Word's mail-merge feature.
• Determine appropriate state pleading templates for discovery responses.
• Create and format PowerPoint presentations using specific design templates and layouts consistent with firm branding.
• Create and revise diagrams, tables and organizational charts.
• Create and revise Excel spreadsheets, using filters and basic formulae.
• Format Excel spreadsheets for printing and converting to Adobe PDFs.
• Compile, edit and create Adobe PDFs with internal/external hyperlinking.
• Create bookmarked e-binders.
• Prepare Adobe forms, organizing pages, redacting and applying specific headers and footers.
• Utilize Olympus software for transcribing audio files.
• Generate comparisons via Workshare, Literia or MS Word Compare.
• Burn files to CDs/DVDs using Rimage Quick Disk software.
• Process DocuSign packets.
• Assist with creating marketing materials, including Pitch proposals, Practice at a Glance, Face Sheets and Placemats.
• Stay abreast of technology and software changes within the firm to be an "expert" in document preparation.
• Attend all mandatory training classes.
• Ensure all work requests are recorded in ServiceNow application.
• Responsible for complete accuracy of work product.
• Assist administrative and legal staff across the firm as needed.

QUALIFICATIONS:

• Candidates are required to have the equivalency of a high school diploma.
• Must have at least five years' comparable experience in a legal Word Processing Center environment.
• Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Proficiency in iManage Work or have familiarity with document management systems.
• Experience or knowledge of graphics programs such as Adobe Photoshop and Visio is a plus.
• Experience or knowledge of DocXtools, Workday and DocuSign is also a plus but not required.
• Experience balancing multiple projects and deadlines.
• Organized, detail oriented, efficient and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.

OTHER:

• The core schedule is Sunday through Thursday with availability to work flexible hours with some overtime required.
• Candidates must be able to work the following schedule: Sunday - Thursday: 6:00 p.m. - 3:30 a.m.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding's comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

Pay Transparency Range:

New York: The anticipated full-time annualized salary range $70,000 - $106,500. The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.

In general, employers are not permitted to make unsolicited neutral statements about criminal background checks before a conditional offer, including statements noting the employer's compliance with laws protecting applicants with criminal histories (such as "Applicants' criminal history will be considered consistent with the requirements of the New York City Fair Chance Act."

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.