Senior Administrative Services Analyst - Material Management
Apply NowCompany: Riverside County, CA
Location: Riverside, CA 92503
Description:
Salary: $33.61 - $45.90 Hourly
Location : Riverside
Job Type: Regular
Job Number: 25-77623-02RP
Department: Behavioral Health
Division: Material Management
Opening Date: 03/28/2025
Closing Date: 4/3/2025 11:59 PM Pacific
ABOUT THE POSITION
The County of Riverside's University Health System-Behavioral Health is seeking a regular Senior Administrative Services Analyst to join their Material Management team. Under direction, the incumbent will be responsible for supporting the Value Analysis/Medical Center Purchasing team in: facilitating contract negotiations with vendors to establish services requested by department, assessing purchase requests for efficiency and value, troubleshooting any issues related to contract deliverables directly with vendors, ensuring consistency and uniformity in pricing for items used department wide; analyzing and reviewing complex budgetary information, staffing and other related administrative details to provide recommendations to management, formulating solutions to difficult administrative problems, reviewing and monitoring expenditures of multiple programs or projects, and performing other related duties as required. This position is located in Riverside.
The Senior Administrative Services Analyst is the lead level classification in the Administrative Services Analyst series and reports to an administrative or executive manager level position. The Senior Administrative Services Analyst differs from the Administrative Services Analyst II in that the former acts in a lead capacity of administrative services for a division or unit within a department.
The most competitive candidates will have the following professional experience and knowledge:
Meet the team!
EXAMPLES OF ESSENTIAL DUTIES
Review and examine on-going expenditures related to operations, approved budgeted items, staffing, and contracts; ensure expenditures comply with budgeted plan.
Conduct and participate in financial and productivity audits; analyze productivity data; ensure departments are in compliance within requirements.
Prepare a variety of complex financial reports; write justifications for proposed budget adjustments, request for qualifications, request for proposals, and Form 11s for approval.
Develop staffing guidelines to monitor human capital; ensure appropriate funding is available for labor allocation.
Compile and create highly complex statistical reports to ensure operation activities meet departmental requirements of programs or projects.
Develop contract monitoring tools; evaluate and monitor contractor's performance; evaluate grant requirements.
Analyze and write contracts; negotiate terms, conditions and prices of contracts; review cost comparisons from vendors; monitor expenditures of contracts.
Perform costs and benefits studies to provide recommendations to management staff.
Review and keep current with legislation to determine effect on departmental operations and programs.
Identify operational problems and formulate appropriate solution under little direction.
Collaborate with other divisions and units for departmental-wide projects.
Evaluate procedures and policies of programs.
May provide guidance, training and review the work of subordinate clerical staff.
MINIMUM QUALIFICATIONS
OPTION IEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: One year of professional experience in an administrative capacity, which must be at journey level.
OPTION IIEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Two years of paraprofessional or technical experience in an administrative capacity, which must include a minimum of one year of journey level experience.
ALL OPTIONSKnowledge of: Principles of administration, organization and management to analyze operations, services and programs; budgetary and contract monitoring.
Ability to: Analyze and collect data through a variety of complex systems; gather and compile facts and statistics; evaluate program effectiveness; recommend program revisions; conduct studies of administrative and operational activities; evaluate program problems and provide solutions; monitor budgetary expenses.
Other Requirements
License: Possession of a valid California Driver's License may be required.
SUPPLEMENTAL INFORMATION
Questions regarding this recruitment? Please contact Raven Padilla via email at rpadilla@rivco.org.
APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here:
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services () or Association of International Credential Evaluators, Inc. ().
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site,
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
A new member is defined as any of the following:
A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0 < 3 year = 80 Hours (10 Days)
4 < 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
01
Are you a current regular, temporary, or per diem employee with Riverside University Health System - Behavioral Health (RUHS-BH)?
02
What is your highest level of education completed from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment?
03
How many years of journey-level professional experience do you have in an administrative capacity?
04
How many years of paraprofessional or technical experience do you have in an administrative capacity?
05
How many years of administrative experience do you have at journey-level?
06
How many years of professional experience do you have in vendor relations and/or supply chain field?
07
How many years of professional experience do you have reviewing financial data?
08
How many years of professional experience do you have with reviewing contracts?
09
Please rate your proficiency in Peoplesoft Financials.
10
Do you have professional experience using Peoplesoft Financials to run and create queries, review contracts/purchase orders/requisitions and inventory adjustments?
11
Please rate your proficiency in Simpler.
12
Do you have professional experience using Simpler to run queries and analyze financial data?
13
Please rate your proficiency in Microsoft Excel.
14
Do you have professional experience using Microsoft Excel to create pivot tables, interpret/present data, data mining, index matching, and Vlookup?
15
Please rate your proficiency in Microsoft Lists.
16
Do you have professional experience using Microsoft Lists to track/update ongoing projects?
Required Question
Location : Riverside
Job Type: Regular
Job Number: 25-77623-02RP
Department: Behavioral Health
Division: Material Management
Opening Date: 03/28/2025
Closing Date: 4/3/2025 11:59 PM Pacific
ABOUT THE POSITION
The County of Riverside's University Health System-Behavioral Health is seeking a regular Senior Administrative Services Analyst to join their Material Management team. Under direction, the incumbent will be responsible for supporting the Value Analysis/Medical Center Purchasing team in: facilitating contract negotiations with vendors to establish services requested by department, assessing purchase requests for efficiency and value, troubleshooting any issues related to contract deliverables directly with vendors, ensuring consistency and uniformity in pricing for items used department wide; analyzing and reviewing complex budgetary information, staffing and other related administrative details to provide recommendations to management, formulating solutions to difficult administrative problems, reviewing and monitoring expenditures of multiple programs or projects, and performing other related duties as required. This position is located in Riverside.
The Senior Administrative Services Analyst is the lead level classification in the Administrative Services Analyst series and reports to an administrative or executive manager level position. The Senior Administrative Services Analyst differs from the Administrative Services Analyst II in that the former acts in a lead capacity of administrative services for a division or unit within a department.
The most competitive candidates will have the following professional experience and knowledge:
- At least 2 years of experience in vendor relations and/or supply chain field
- At least 2 years of experience reviewing financial data
- At least 2 years of experience reviewing contracts
- Peoplesoft Financials
- Simpler
- Microsoft Excel and Lists
Meet the team!
EXAMPLES OF ESSENTIAL DUTIES
Review and examine on-going expenditures related to operations, approved budgeted items, staffing, and contracts; ensure expenditures comply with budgeted plan.
Conduct and participate in financial and productivity audits; analyze productivity data; ensure departments are in compliance within requirements.
Prepare a variety of complex financial reports; write justifications for proposed budget adjustments, request for qualifications, request for proposals, and Form 11s for approval.
Develop staffing guidelines to monitor human capital; ensure appropriate funding is available for labor allocation.
Compile and create highly complex statistical reports to ensure operation activities meet departmental requirements of programs or projects.
Develop contract monitoring tools; evaluate and monitor contractor's performance; evaluate grant requirements.
Analyze and write contracts; negotiate terms, conditions and prices of contracts; review cost comparisons from vendors; monitor expenditures of contracts.
Perform costs and benefits studies to provide recommendations to management staff.
Review and keep current with legislation to determine effect on departmental operations and programs.
Identify operational problems and formulate appropriate solution under little direction.
Collaborate with other divisions and units for departmental-wide projects.
Evaluate procedures and policies of programs.
May provide guidance, training and review the work of subordinate clerical staff.
MINIMUM QUALIFICATIONS
OPTION IEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: One year of professional experience in an administrative capacity, which must be at journey level.
OPTION IIEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Two years of paraprofessional or technical experience in an administrative capacity, which must include a minimum of one year of journey level experience.
ALL OPTIONSKnowledge of: Principles of administration, organization and management to analyze operations, services and programs; budgetary and contract monitoring.
Ability to: Analyze and collect data through a variety of complex systems; gather and compile facts and statistics; evaluate program effectiveness; recommend program revisions; conduct studies of administrative and operational activities; evaluate program problems and provide solutions; monitor budgetary expenses.
Other Requirements
License: Possession of a valid California Driver's License may be required.
SUPPLEMENTAL INFORMATION
Questions regarding this recruitment? Please contact Raven Padilla via email at rpadilla@rivco.org.
APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here:
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services () or Association of International Credential Evaluators, Inc. ().
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site,
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0 < 3 year = 80 Hours (10 Days)
4 < 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
01
Are you a current regular, temporary, or per diem employee with Riverside University Health System - Behavioral Health (RUHS-BH)?
- Yes
- No
02
What is your highest level of education completed from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment?
- None of these
- Less than 30 semester or 45 quarter units
- At least 30 semester or 45 quarter units
- At least 60 semester or 90 quarter units
- At least 90 semester or 135 quarter unites
- At least 120 semester or 180 units
- I have my Associates degree
- I have my Bachelors degree
- I have my Masters degree
- I have my Doctorate degree
03
How many years of journey-level professional experience do you have in an administrative capacity?
- No experience
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
04
How many years of paraprofessional or technical experience do you have in an administrative capacity?
- No experience
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
05
How many years of administrative experience do you have at journey-level?
- No experience
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
06
How many years of professional experience do you have in vendor relations and/or supply chain field?
- No experience
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
07
How many years of professional experience do you have reviewing financial data?
- No experience
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
08
How many years of professional experience do you have with reviewing contracts?
- No experience
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
09
Please rate your proficiency in Peoplesoft Financials.
- No Experience
- Beginner
- Intermediate
- Advanced
10
Do you have professional experience using Peoplesoft Financials to run and create queries, review contracts/purchase orders/requisitions and inventory adjustments?
- Yes
- No
11
Please rate your proficiency in Simpler.
- No Experience
- Beginner
- Intermediate
- Advanced
12
Do you have professional experience using Simpler to run queries and analyze financial data?
- Yes
- No
13
Please rate your proficiency in Microsoft Excel.
- No experience
- Beginner
- Intermediate
- Advanced
14
Do you have professional experience using Microsoft Excel to create pivot tables, interpret/present data, data mining, index matching, and Vlookup?
- Yes
- No
15
Please rate your proficiency in Microsoft Lists.
- No experience
- Beginner
- Intermediate
- Advanced
16
Do you have professional experience using Microsoft Lists to track/update ongoing projects?
- Yes
- No
Required Question