Senior Archivist (On-Site)

This position is located on Quantico Marine Base and will require daily, on-site support. The Senior Archivist will meet high-level business needs for management of Federal records (hard copy, electronic and hybrid) to include capture, maintenance and use, disposal, transfer, metadata, and reporting. Support should comply with the Federal Electronic Records Management Modernization Initiative (FERMI), National Archives and Records Administration (NARA) efforts to standardized records functions, policies and procedures towards compliance with Federal mandates to manage all permanent records in a digital format and achieve organizational program objectives.

The Senior Archivist will work with the Digitization Team, participate in organizational assessments, offer expert advice, and assist in the management and digitization of archival collections. Activities will include participating in beta testing, process analysis, creating reports, and documenting any proposed development or implementation efforts. Tasks will focus on identifying, collecting, ingesting, organizing, accessing, and preserving the administrative, descriptive, and structural metadata related to digitization of historic materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Requirements of this role include, but are not limited to:

• Use the collections management system to access and process digitized files stored on local and/or cloud servers, as well as SharePoint site collections.
• Coordinate with Archives staff to write and maintain technical documentation on digitization workflows, automation of regular processes, digital file management, digital ingest from SharePoint site collections and local network locations.
• Perform post-processing and quality control tasks on digitized and born-digital material, which may include renaming, rotating, straightening, cropping, stitching, redacting, color-correcting, and generating derivative files.
• Utilize scanner software and Adobe suite; identify candidates for re-scan.
• Create file system inventories, eliminate duplicate material, rename files, migrate files to standard preservation and access formats, identify preservation or content risks, and verify fixity by automated and manual methods on legacy digital materials.
• Provide written recommendations for leveraging the content management system's underutilized features such as geo-locations, web client, web and XML publishing, and record requests; test, evaluate, and submit recommendations for implementation of business processes in these areas.
• Evaluate the utilization of automatic information technology, such as Artificial Intelligence (AI) to execute the full range of archival functions such as metadata description on digitized archival material.
• Serve as a member of IT liaison team between Archives and the Network Administrator regarding the creation and maintenance of digitization projects, Content Manager digital stores, the development of dark archives and related data storage solutions.
• Meet regularly with archival staff, perform quality control checks on databases and enact measures to maintain the database integrity in terms of metadata accuracy and digital asset management, development of work plans for correcting and cleaning of metadata entry and digital asset errors as necessary.
• Monitor digital obsolescence due to media and/or file format.

REQUIRED SKILLS AND EXPERIENCE:

• Must be a U.S. citizen.
• 5+ years of experience working in archives, records management, or a similar field.
• 5+ years of experience managing multiple projects, handling digital and physical archives, including preservation, arrangement, and description of collections.
• Experience with historical records, government documents or corporate archives.
• Strong understanding of archival theory and practices, including cataloging, maintenance, and archival category standards.
• Proficiency in archival software, Adobe, M365/SharePoint, and content management systems.
• Experience designing, documenting, and implementing technical solutions, and making recommendations on system implementation, analysis, and design.
• Knowledge of metadata standards and records management practices.
• Familiarity with digital preservation techniques and technologies, including digitization of physical collections.
• Understanding of database management and the use of tools for cataloging and indexing collections.
• Knowledge of Federal records retention policies, NARA standards and protocols for managing records electronically and deploying electronic records management requirements; ability to read, interpret, and apply Federal policy, directives and regulations.
• Strong organizational and leadership skills to manage archival collections and oversee the work of junior archivists or assistants.
• Excellent communication skills, both written and verbal demonstrating confidence when speaking/presenting and collaborating with stakeholders.
• Attention to detail, ability to work independently and prioritize workload with minimal input or supervision.

REQUIRED EDUCATION:

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, or a closely related field.

PREFERRED QUALIFICATIONS:

• Master's degree preferred.
• Certified Archivist (CA) certification from the Academy of Certified Archivists.
• Certified Records Manager (CRM), Digital Preservation, or Certified Information Management Professional (CIMP)

ABOUT HARTWOOD:

We are a Small Business Administration (SBA)-certified 8(a) and Service-Disabled Veteran-Owned Small Business (SDVOSB/VOSB), founded in 2007. Our track record of success spans over 16 years. We are proven to drive change and deliver quality results for our customers. Our team of highly certified experts know how to collaborate as a team to make our customers successful. We can anticipate challenges and help prepare our customers for the future.

As a company, we strive to make a difference every day! We provide business consultation, innovative services, and technical solutions to the Federal Market. With a people-centered approach and commitment to service delivery with excellence, Hartwood is a diverse group, passionate about what we do. We strongly value integrity, excellence and effectively working together.

Our highly certified experts know how to collaborate and work together as a team to make our customers successful. We are a fully remote company, which means less time commuting to the office and more flexibility in the work environment to support work/life balance. We offer competitive compensation, paid time off (PTO), 11 paid holidays and a comprehensive benefits package that includes generous employer contributions to medical plans, employee health savings accounts, life, and disability insurance plans and up to a 4% employer match to 401(k) plans. Visit www.hartwoodcg.com to learn more.

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