Senior Department Manager
Apply NowCompany: The Ohio State University
Location: Columbus, WI 53925
Description:
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If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:
Job Title:
Senior Department Manager
Department:
Arts and Sciences | Physics Administration
The Senior Department Manager oversees the fiscal and business operations activities of the Department of Physics, under the direction of the chair and college administration. This role provides accurate, up-to-date information to support the chair in focusing on strategic planning instead of day-to-day operations. The Senior Department Manager provides department oversight that includes project management, team building with a focus on enabling the faculty to maximize their impact in research and teaching. Oversees administrative support of the department. Ensures that the department functions efficiently and provides outstanding support for the research and teaching missions of the department. Provides leadership and team building to enable the staff to carry out a wide range of department operations.
The Senior Department Manager develops, implements, and oversees communications within the administrative staff and with other parts of the department, and ensures information flow is accurate, efficient, and timely. Oversees the maintenance of well-organized and easily accessible data structures that provide property security and enables sharing between staff. Regularly evaluates department operations to identify opportunities of improvement for the support of the department including the use of new software and project management tools. Oversees department fiscal operations and strategic planning in collaboration with the department Financial Operations Associate Manager and Financial Operations Senior Analyst.
This role provides oversight and decision-making for the unit's financial and accounting operations including financial systems, reporting and internal controls, policies, and regulations. Works in conjunction with the financial operations staff to approve financial activity according to the designated signature authority. Develops and maintains unit budget systems and budgetary policies. Oversees unit budget preparation, forecasting, identifying, and implementing strategic initiatives. Supervises the financial operations staff who assist with overseeing the general ledger, preparing financial reports, and performing financial analysis. Manages the preparation of financial and administrative reports that are user friendly for the chair, vice chair, and faculty. Works with the financial operations staff to provide accurate and regular information about department resources. Collaborates with the chair and vice chairs to analyze financial and administrative reports against performance to inform strategic planning and further initiatives.
This position also oversees and forecasts fiscal aspects of the department including department funds, indirect cost funds and development funds; develops, establishes, and maintains fiduciary controls. Regularly monitors operations and practices to ensure compliance with university policies and procedures. Provides information for internal audits. Facilitates communication between the department and the college about their operations and policies. Represents and advocates for the department to other administrators and provides efficient feedback to the chair and vice chairs. Works with the College to ensure the department operations and procedures integrate well with college procedures while efficiently supporting the department faculty and department activities.
The Senior Department Manager works closely with the chief administrative officer on college initiatives and strategic planning. Participates in monthly senior department manager meetings with the College Chief Administrative Officer, College Finance Director, and Senior Human Resources Partners providing consultation, performing project work, serving as mentor to other college managers, provides across-college management training as assigned. On behalf of the college, provides the following through a dotted line reporting relationship to the Chief Administrative Officer: Provides interim coverage for any vacancies in department manager positions. Participates in the selection process for replacing department manager positions. Provides training and onboarding for new managers in collaborations with the Chair. Provides on going mentoring and support for an assigned group of managers. Works to build community through shared experiences, training, and professional development opportunities. Special projects as assigned by the CAO.
Qualifications:
Required: Bachelor's Level Degree or equivalent experience with a Major in business administration or accounting. Seven years of relevant experience in an administrative managerial capacity is required.
Proficiency with accounting principles and applications is required.
Desired: Master's degree or equivalent combination of education and experience with a Major in business administration or accounting. Proficiency with the University financial, procurement and human resources systems and the associated policies and procedures is desired. Considerable knowledge of university budget model, policies, and regulations is required.
Additional Information:
Salary Range: $118,800-$156,200
*The offer for this position will fall within this range based on internal equity, the unit's available budget, and the candidate's qualifications.
The College
With more than 80 majors and 100 minors, the College of Arts and Sciences is the academic heart of the university. The Arts and Sciences provides extraordinary opportunities to collaborate across disciplines, blending creativity and analysis to truly be at the forefront of thought. The breadth and depth of knowledge in the college gives students and researchers the critical thinking and adaptability essential for a lifetime of success.
Department Information
The Department of Physics at The Ohio State University is one of the university's largest departments. As a department in the division of Natural and Mathematical Sciences in the College of the Arts and Sciences, the Department of Physics occupies the Physics Research Building as well as instructional and advising space in Smith Laboratory, the former home of the department. The department is the home to multiple internationally renowned centers and research facilities. The department currently has 50 faculty and approximately 60 postdoctoral researchers and research scientists, 210 graduate students, and 430 undergraduate majors. For more information, see: https://physics.osu.edu/about-us.
Location:
Physics Research Building (0070)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Current Employees and Students:
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Job Title:
Senior Department Manager
Department:
Arts and Sciences | Physics Administration
The Senior Department Manager oversees the fiscal and business operations activities of the Department of Physics, under the direction of the chair and college administration. This role provides accurate, up-to-date information to support the chair in focusing on strategic planning instead of day-to-day operations. The Senior Department Manager provides department oversight that includes project management, team building with a focus on enabling the faculty to maximize their impact in research and teaching. Oversees administrative support of the department. Ensures that the department functions efficiently and provides outstanding support for the research and teaching missions of the department. Provides leadership and team building to enable the staff to carry out a wide range of department operations.
The Senior Department Manager develops, implements, and oversees communications within the administrative staff and with other parts of the department, and ensures information flow is accurate, efficient, and timely. Oversees the maintenance of well-organized and easily accessible data structures that provide property security and enables sharing between staff. Regularly evaluates department operations to identify opportunities of improvement for the support of the department including the use of new software and project management tools. Oversees department fiscal operations and strategic planning in collaboration with the department Financial Operations Associate Manager and Financial Operations Senior Analyst.
This role provides oversight and decision-making for the unit's financial and accounting operations including financial systems, reporting and internal controls, policies, and regulations. Works in conjunction with the financial operations staff to approve financial activity according to the designated signature authority. Develops and maintains unit budget systems and budgetary policies. Oversees unit budget preparation, forecasting, identifying, and implementing strategic initiatives. Supervises the financial operations staff who assist with overseeing the general ledger, preparing financial reports, and performing financial analysis. Manages the preparation of financial and administrative reports that are user friendly for the chair, vice chair, and faculty. Works with the financial operations staff to provide accurate and regular information about department resources. Collaborates with the chair and vice chairs to analyze financial and administrative reports against performance to inform strategic planning and further initiatives.
This position also oversees and forecasts fiscal aspects of the department including department funds, indirect cost funds and development funds; develops, establishes, and maintains fiduciary controls. Regularly monitors operations and practices to ensure compliance with university policies and procedures. Provides information for internal audits. Facilitates communication between the department and the college about their operations and policies. Represents and advocates for the department to other administrators and provides efficient feedback to the chair and vice chairs. Works with the College to ensure the department operations and procedures integrate well with college procedures while efficiently supporting the department faculty and department activities.
The Senior Department Manager works closely with the chief administrative officer on college initiatives and strategic planning. Participates in monthly senior department manager meetings with the College Chief Administrative Officer, College Finance Director, and Senior Human Resources Partners providing consultation, performing project work, serving as mentor to other college managers, provides across-college management training as assigned. On behalf of the college, provides the following through a dotted line reporting relationship to the Chief Administrative Officer: Provides interim coverage for any vacancies in department manager positions. Participates in the selection process for replacing department manager positions. Provides training and onboarding for new managers in collaborations with the Chair. Provides on going mentoring and support for an assigned group of managers. Works to build community through shared experiences, training, and professional development opportunities. Special projects as assigned by the CAO.
Qualifications:
Required: Bachelor's Level Degree or equivalent experience with a Major in business administration or accounting. Seven years of relevant experience in an administrative managerial capacity is required.
Proficiency with accounting principles and applications is required.
Desired: Master's degree or equivalent combination of education and experience with a Major in business administration or accounting. Proficiency with the University financial, procurement and human resources systems and the associated policies and procedures is desired. Considerable knowledge of university budget model, policies, and regulations is required.
Additional Information:
Salary Range: $118,800-$156,200
*The offer for this position will fall within this range based on internal equity, the unit's available budget, and the candidate's qualifications.
The College
With more than 80 majors and 100 minors, the College of Arts and Sciences is the academic heart of the university. The Arts and Sciences provides extraordinary opportunities to collaborate across disciplines, blending creativity and analysis to truly be at the forefront of thought. The breadth and depth of knowledge in the college gives students and researchers the critical thinking and adaptability essential for a lifetime of success.
Department Information
The Department of Physics at The Ohio State University is one of the university's largest departments. As a department in the division of Natural and Mathematical Sciences in the College of the Arts and Sciences, the Department of Physics occupies the Physics Research Building as well as instructional and advising space in Smith Laboratory, the former home of the department. The department is the home to multiple internationally renowned centers and research facilities. The department currently has 50 faculty and approximately 60 postdoctoral researchers and research scientists, 210 graduate students, and 430 undergraduate majors. For more information, see: https://physics.osu.edu/about-us.
Location:
Physics Research Building (0070)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.