Senior Fiscal Officer

Goodwill Industries of Greater New York and Northern New Jersey, Inc.

Job Description Form

Position Title:Senior Fiscal Officer Location: Elm Place, Brooklyn

Reports To:SVP of Finance Cost Center:

General Purpose:

This position serves to ensure that Mission Services contracts and grants are properly administered, that Goodwill maintains effective working relationship with funders and that Program staff have the financial information needed to effectively manage programs. The Senior Fiscal Officer will coordinate closely with the CFO, SVP of Finance, VP of Contracts and Grant Administration, VP of Financial Planning and Analysis, EVP of Mission Services and SVPs of Mission Services to ensure an effective process for planning, budgeting, and tracking the performance of the Mission Services.

Essential Functions:

The core responsibilities of the position consist of contract and/or Medicaid administration, and grants management and accounting. The Senior Fiscal Officer ensures that funder fiscal requirements and generally accepted accounting principles are followed. The Senior Fiscal Officer continuously improves processes for efficiently producing and submitting accurate revenue claims and funder reports on a timely basis. The senior fiscal officer builds strong relationships with funder and Goodwill staff to facilitate effective program administration and planning.

Other regular responsibilities: May include but not limited to

Financial Planning & Analysis

• Partner with Mission Services management to develop budgets for programs and social enterprises.
• Prepare financial reporting and forecasts to inform program and business management decisions.
• Identify opportunities to improve effectiveness and sustainability.
• Present financial performance to Mission Services leadership following each monthly close.
• Work with data analysis to synthesize financial and non-financial data to create performance dashboards that provide leading indicators of operational and financial performance.
• Make recommendations for controlling costs and spending funds more effectively.
• Foster team engagement that promotes: 1) deeper understanding of program financial dynamics, 2) opportunities and risks to be addressed and 3) use of data to inform decision making.

Contract Administration & Grants Management

• Establish / build strong relationships with fiscal counterparts at contracting/funder agencies.
• Review contracts to ensure fiscal, programmatic, and administrative compliance.
• Prepare and facilitate funder approval of program/project budgets.
• Monitor spending and recommend adjustments to keep expenditures aligned with the budget.
• Prepare revenue claims and oversight reports, maintaining required supporting documentation.
• Report on and pursue outstanding payments (receivables) from funding sources.
• Facilitate continuous improvement of the contract administration process.
• Manage funder audits.
• Participate in funder and association meetings to stay informed and advocate for sensible policies.
• Support program staff in preparing Requests for Proposals by providing budgets and financial analyses in a timely manner,

Accounting

• Ensure accounting records are maintained in accordance with GAAP.
• Participate in collaborative effort to improve processes and maintain policies and procedures that optimize productivity and an effective control environment.
• Perform accounting for assigned portfolio, managing junior fiscal officers as appropriate.
• Complete closing tasks with requisite quality and timeliness to facilitate adherence to internal reporting deadlines.
• Provide support in the completion of balance sheet account reconciliation, as necessary.
• Prepare audit work-papers for each program/project as required.

Leadership & Management

• Create opportunities to develop key talent and establish an environment that fosters collaboration, development, and job satisfaction.
• Foster a high standard for internal customer service and continuous improvement.
• Promote the attainment of Goodwill's Strategic Plan, Double Impact.
• Lead and/or participate in teams that are pursuing special projects.

(Other duties and assignments as may be assigned at the sole discretion of the employer.)

Qualifications/Basic Job Requirements:

BS/BA required. Degrees in accounting, business or public policy strongly preferred.

Five years of accounting experience.

Strong problem-solving and creative skills, sound judgment and the ability to make decisions based on accurate and timely analyses.

Flexible multi-tasker who is willing to "roll up his/her sleeves."

A proactive spirit; self-motivated, action oriented and results-driven.

Strong interpersonal and communication skills.

A team-player focused on teamwork and collaboration.

Well-organized with strong project and process management skills

Honest, direct, kind, and sincere.

Advanced Excel Word and Power Point skills required.

Familiar with BI and other planning & forecasting applications. Microsoft Dynamics D365, Counterpoint and deFacto Planning software experience a plus.

Scope of Responsibility & Positions Supervised:

Special Working Conditions:

As needed

Approvals:

SVP: Date: ____________

EVP: Date: ____________