Senior Manager, Executive Operations (Executive Assistant)

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Position: Senior Manager, Executive Operations - Full Time/Exempt Department: Executive Administration Reports to: President Location: Arizona Cardinals (Tempe, AZ) Format: In-person

Cardinals Organizational Summary: The Arizona Cardinals Football Club is a professional football team within the National Football League (NFL). We compete in the National Football Conference (NFC) West division and call State Farm Stadium, in Glendale, Arizona, our home. As one of the oldest pro football franchises in the U.S., the Club has established itself as a sport and cultural hallmark within Arizona, as well as a trailblazer for diversity, equity, inclusion, and belonging (DEIB) initiatives and firsts around the League. Our vision is to build a leading sports organization that competes for championships, drives business results, creates loyal fans, develops proud employees, and inspires hope in our community. We are relentless in our pursuit of greatness on and off the field, while positively impacting our people, our fans, and our community. If you want to join an organization that values putting the team first, doing what is right, growing with positivity, valuing every voice, while driving performance, we would love for you to join our team. Learn more about the Arizona Cardinals and see what's happening here.

Job Summary: The Senior Manager, Executive Operations (Executive Assistant) provides administrative support to the club President. This role requires exceptional multitasking skills, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate will be a trusted partner, ensuring seamless day-to-day operations and enhancing overall efficiency. The fundamental reason this position exists is to provide highly skilled support to the most senior executives at the Arizona Cardinals. A proactive problem solver, possessing a strong work ethic and the ability to work hours consistent with an executive's schedule, which may include occasional nights, weekends, and holidays, consistent with the seasonal nature of the business. A good attitude and a commitment to teamwork are a must; attention to detail is imperative.

Primary Job Duties: The Senior Manager, Executive Operations (Executive Assistant) will have the daily responsibilities including, without limitation, to the following:

• Manage and coordinate calendars, meetings, and travel arrangements.
• Prepare reports, presentations, and correspondence.
• Screen emails, calls, and requests, responding on behalf of the executive when appropriate.
• Coordinate with internal and external stakeholders to ensure effective communication.
• Assist in project management, event planning, and administrative tasks.
• Handle confidential information with the utmost discretion.
• Manage scheduling appointments and other matters typical of an executive assistant.
• Manage travel logistics, reservations, and itinerary planning.
• Assist in the coordination of hospitality in conjunction with our events team.
• Manage expenses, bill payments, and light bookkeeping.
• Develop itineraries and agendas, booking transportation, and arranging lodging and other accommodations.
• Complete special projects as assigned by the president. It may include creative problem-solving, progress oversight, working with multiple departments, and extensive research.
• Other duties as assigned.

Qualifications/Requirements

• Education/Experience: Five years of experience as an executive assistant to C-suite leadership and/or an Associate or Bachelor's degree in business administration or a related field.
• Proven experience as an executive assistant or other related role
• Strong organizational, time management, and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office suite and the ability to learn new technologies
• Detail-oriented and highly self-motivated with a shared commitment to excellence.
• Ability to adapt and prioritize in a dynamic environment
• Strong attention to detail and follow-through
• Availability outside traditional work hours as needed
• Ability to exercise discretion, maintain confidentiality, and handle sensitive information with professionalism and integrity
• Proactive and Assertive in managing tasks and schedules
• Ability to work evenings, weekends, and holidays; hours may vary depending on business needs.
• Must complete all pre-employment forms and successfully pass a background check.

Cardinals Benefits/Perks Summary: The Arizona Cardinals Football Club has developed a comprehensive benefits package that provides economic and inclusive benefits to full-time employees. The Cardinals benefits offer care, protection, and support for employees and their loved ones. The Cardinals organization encourages an environment that is conducive to living a healthy, productive, and flexible lifestyle.

Benefits and Perks include, but are not limited to:

• Health, Dental, and Vision Insurance options; effective the first day of hire
• 401 (k) retirement option with employer match contribution
• Paid Time Off Accruals (including sick time accruals)
• Paid Time Off for most Federal holidays
• Time off for Maternity, Paternity, Military, and Bereavement
• MDLIVE: 24/7 medical support
• Flexible Spending Accounts (FSA) & Health Care Saving Account options
• Discounts on Cardinals gear & paraphernalia
• Tuition reimbursement & Professional Growth opportunities
• Daily free lunch
• Complimentary season tickets
• Subsidized gym memberships

The Arizona Cardinals Football Club is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class. #LI-Onsite

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