Senior Payroll Tax Analyst

About Us

At Cast & Crew, we've empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies - we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production's best ally every step of the way. #OneCastOneCrew

Position Overview
The Senior Payroll Tax Analyst position is responsible for tax compliance for federal, state, and local taxes for internal (corporate) employees in Canada and the United States. The position will collaborate with the third-party tax provider to ensure timely and accurate tax filings. They will also assist with bi-weekly payroll processing.

Core Responsibilities:

Tax Compliance and Reporting:

• Oversee and manage the accurate calculation, reporting, and payment of payroll taxes in compliance with federal, state, and local tax laws
• Maintain current knowledge of tax regulations and legislative changes to ensure accurate compliance
• Prepare payroll tax reports, 941 reconciliations, W-3 reconciliations, and T-4 reconciliations
• Respond to inquiries from internal and external stakeholders regarding payroll tax matters including issues, audits, and/or changes in tax filing requirements
• Perform a quarterly audit of employee tax set-up in payroll system, paying special attention to differences in home and work state

Tax Rate Management:

• Maintain all tax rates in payroll system and third-party tax provider
• Maintain Canada workers' compensation rates for multiple provinces in payroll system and third-party provider
• Maintain online access for state and local tax agencies

Tax Research:

• Investigate and resolve any tax-related issues or discrepancies in a timely manner
• Research and respond to agency tax notices
• Assist employees with tax inquiries

Tax Filings:

• File and remit payment for Canada workers' compensation in multiple provinces
• Prepare and file US taxes that are not supported by third-party tax provider

Payroll Processing:

• Timely and accurate processing of bi-weekly payroll for Canadian internal employees
• Resolves and/or notifies manager of any tax issues during the payroll process after reviewing records
• Audits and performs taxable wages corrections or adjustments when necessary
• Prepare various payroll related reports on a bi-weekly, monthly, or as needed basis
• Attend meetings regarding payroll concerns and work with the team to provide resolutions
• Perform additional duties and projects as assigned to provide support to the Payroll and Finance teams

Key Qualifications

• Comprehensive understanding of payroll processing; time off and attendance, reporting, managing time-card exceptions and supervisor time-card approvals, employee taxes, exemptions, transfers, garnishments, pay deductions, etc.
• High School diploma or equivalent, bachelor's degree a plus
• Minimum of 5 years' experience processing high-volume and multi-state payroll
• Proficiency processing payroll through Workday
• Familiarity with payroll and tax reconciliations (941, W3s, etc.)
• Proficiency with Microsoft Office Suite, specifically Excel (pivot tables, basic formulas)
• Strong attention to detail and accuracy
• Excellent organizational skills and strong proclivity to manage multiple tasks simultaneously and quickly adapt to changes in work assignments.
• Professional poise about written/verbal communication, emotional intelligence, and team collaboration
• Exercises discretion and maintains a high level of confidentiality
• Proactive and enthusiastic team player

Preferred Qualifications

• Experience processing Canadian payroll
• Experience with custom reporting in an HRIS system
• Experience with multiple payroll tax filing jurisdictions
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)

Benefits

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.

Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

CA residents
Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location. The compensation range for this position is: $38.00 - $42.00 per hour.