Senior Procurement Analyst
Apply NowCompany: City of Bend, OR
Location: Bend, OR 97701
Description:
Salary : $89,162.74 - $115,785.28 Annually
Location : Bend, OR
Job Type: Full Time
Job Number: 20250044
Department: Administrative Services - City Hall
Division: Purchasing
Opening Date: 03/07/2025
Closing Date: 3/28/2025 12:00 PM Pacific
Summary
The City of Bend Procurement & Public Contracts Division is currently accepting applications for one (1) regular, full-time Senior Procurement Analyst position with a focus on construction and public improvements. This is a non-represented and FLSA exempt (overtime ineligible) position.
To be considered for the position, applicants must have a complete application that includes the following:
Applicants must provide certification that they are a veteran or disabled veteran to receive Veteran's Preference. For more information click here
Applications received by Friday, March 28, 2025 (03/28/2025) at 12:00 pm (noon) Pacific Time will be given preference for initial review, but the position will remain open until filled.
Position Summary
Reporting to the Procurement & Public Contracts Manager, the Senior Procurement Analyst plans and leads procurement processes for a range of complex procurements which require minimizing risk exposure; this position will have a focus on procurement related to construction and public improvements, which are some of the most complex projects we handle. This position serves as subject matter expert with advanced knowledge and technical skills. Work situations involve a high degree of complexity including advising others and providing policy interpretation throughout the procurement process. Provides a high level of customer service to City staff and the public and performs other duties as required. Reports to and works under the supervision of the Procurement & Public Contracts Manager but has substantial responsibility relating to procurement and contract administration.
The ideal candidate will have demonstrated prior experience in public procurement, procuring and contracting both design and construction services for public improvement projects, and procuring goods and services through federal grants. However, the City will review, and encourages, applicants who meet the minimum qualifications.
Functions, Duties and Responsibilities
Essential Functions Include:
The information provided below encompasses the essential functions and capabilities linked with this position.
Duties and Responsibilities
The individual in this position is expected to engage in the following work-related activities.
Knowledge, Skills and Qualifications
Skill Profile
The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.
Ability Requirements
The following capabilities are required to perform the essential functions of this position.
Education, Experience, Certifications and/or Licenses
The following are the qualifications for this position.
Minimum Qualifications
Preferred Qualifications
Classification Framework: SENIOR PROCUREMENT ANALYST
Diversity & Equal Opportunity Employer Statement
The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Employee Benefit Overview
August 1, 2024 - July 31, 2025
Regular Full Time Benefits:
Coverage is effective on the first day of the month, coinciding with or following date of hire.
(If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision and Prescription Coverage
Underwritten by PacificSource Health Plans
Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium.
Employee monthly premium:EmployeeEmployee & DependentsFull-time Employees$ 65.04$162.60Part-time 1 Employees (30-39 hours per week)$162.60$406.52Part-time 2 Employees (20-29 hours per week)$325.23$813.04
Health Reimbursement Account (HRA)
Third Party Administrator -- PacificSource Administrators (PSA)
This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee's VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA.
Employee monthly premium portion:
Employee
Employee & Dependents
Full-time EmployeesHRA (Comp - A)
Coinsurance (Med - G)$2,000
$1,250$4,000
$1,250Part-time 1 Employees (30-39 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,500
$937.50$3,000
$1,335.75Part-time 2 Employees (20-29 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,000
$625$2,000
$890.50
Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end.
First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members.
Dental Plan
Underwritten by MODA
$2,000 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit.
Full-time employees currently pay 10% of the total composite monthly premium.
Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week).
Employee composite monthly premium:
Employee with/without Dependents
Full-time Employees$13.92Part-time 1 Employees (30-39 hours per week)$34.82Part-time 2 Employees (20-29 hours per week)$69.63
VEBA Plan
Administered by HRA VEBA
Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement.
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Life, Personal Accident (AD&D) & Long-Term Disability Plans
Underwritten by New York Life
Group Basic Term Life Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accident coverage for loss of life and/or limb, per scheduled benefit package amounts.
Group Long-term Disability Insurance:Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee's covered earnings to a maximum of $9,000 per month.
Voluntary Life and AD&D: Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are eligible for additional voluntary coverage for the employee, spouse/domestic partner and dependent children.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
Temporary Medical Only Benefit's:
Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision, Prescription coverage
Underwritten by PacificSource Health Plans
Full-time, temporary employee(s) currently pay 10% of the total employee(s) monthly premium. Full-time, temporary employees are eligible for employee-only medical coverage. However, there is family coverage available should the employee choose to enroll and assume financial responsibility for the difference of premium.
Employee composite monthly premium:
EmployeeEmployee & DependentsFull-time Employees$65.04$1,040.67Deductible$2,000$4,000
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website http://www.oregon.gov/pers
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
If you have Federal student loan debt, (private student loans not included), or are considering going back to school, you may benefit from the Student Loan Forgiveness Program.
Location : Bend, OR
Job Type: Full Time
Job Number: 20250044
Department: Administrative Services - City Hall
Division: Purchasing
Opening Date: 03/07/2025
Closing Date: 3/28/2025 12:00 PM Pacific
Summary
The City of Bend Procurement & Public Contracts Division is currently accepting applications for one (1) regular, full-time Senior Procurement Analyst position with a focus on construction and public improvements. This is a non-represented and FLSA exempt (overtime ineligible) position.
To be considered for the position, applicants must have a complete application that includes the following:
- The online application completely filled out via Government Jobs/NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
- Attached Cover Letter (Required)
- Attached Resume (Required)
- Attached valid Credentials, Certifications and Licensing (if applicable)
Applicants must provide certification that they are a veteran or disabled veteran to receive Veteran's Preference. For more information click here
Applications received by Friday, March 28, 2025 (03/28/2025) at 12:00 pm (noon) Pacific Time will be given preference for initial review, but the position will remain open until filled.
Position Summary
Reporting to the Procurement & Public Contracts Manager, the Senior Procurement Analyst plans and leads procurement processes for a range of complex procurements which require minimizing risk exposure; this position will have a focus on procurement related to construction and public improvements, which are some of the most complex projects we handle. This position serves as subject matter expert with advanced knowledge and technical skills. Work situations involve a high degree of complexity including advising others and providing policy interpretation throughout the procurement process. Provides a high level of customer service to City staff and the public and performs other duties as required. Reports to and works under the supervision of the Procurement & Public Contracts Manager but has substantial responsibility relating to procurement and contract administration.
The ideal candidate will have demonstrated prior experience in public procurement, procuring and contracting both design and construction services for public improvement projects, and procuring goods and services through federal grants. However, the City will review, and encourages, applicants who meet the minimum qualifications.
Functions, Duties and Responsibilities
Essential Functions Include:
The information provided below encompasses the essential functions and capabilities linked with this position.
Duties and Responsibilities
The individual in this position is expected to engage in the following work-related activities.
- Performs the most complex solicitation processes for a range of procurements including, without limitation, professional services (architects, engineers, and related), construction services for public improvement projects, and other goods and services required for municipal government. Solicitations may involve alternative, multi-step and/or innovative methods of procurement.
- Assists Engineering and other City Departments in determining and developing procurement approach, bidding requirements, selection criteria, and scope of work or technical specifications. Assesses potential risks and proposes mitigation strategies.
- Receives bids and proposals, analyzes for responsiveness, recommends award of bids, and prepares award documents for review.
- Drafts and negotiates contracts, contract amendments, and change orders in accordance with City policies. Ensures documents are properly executed and financial obligations entered in enterprise resource management system.
- Works closely with Engineering and other City Departments to ensure consistency with best practices and compliance with federal, state, and local laws, rules, regulations, and policies. Advises, assists, and trains other City employees in purchasing policy and procedures. Assists Engineering and other City Departments with various needs including advice on vendor relationships, product research, and training.
- Analyzes sole source justifications and other requests for exemptions.
- Conducts meetings including pre-bid and pre-proposal conferences, bid openings, proposal evaluation meetings, and negotiation sessions related to contracts.
- Interviews and negotiates with vendor representatives regarding quality, compatibility, availability, price, and terms of purchases.
- Drafts or updates purchasing and contracting policies and procedures for Purchasing Manager review.
- Recommends changes to document templates. Works with team members to ensure changes approved by Purchasing Manager are fully executed, distributed, and logged.
- Acts as liaison between the Purchasing & Public Contracts Division and other City departments, including the Engineering Department. Works cooperatively as part of a team to ensure the procurement needs of the City are met.
- Provides backup in Purchasing Manager's absence.
- Complies with safety requirements of the position and actively promotes safe work practices.
- In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
- Performs other related duties.
Knowledge, Skills and Qualifications
Skill Profile
The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.
- Advanced knowledge of public sector procurement principles and practices, competitive bidding requirements and exceptions including alternative contracting methodologies.
- Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes.
- Contract negotiations, administration, and maintenance principles and practices.
- Governmental accounting practices and processes, including but not limited to procurement requirements related to federal and state grants.
- Principles and practices of effective negotiation.
- Technology related to the work.
- Internet researching techniques and methods to use on-line bidding and procurement systems.
- Policies and procedures related to purchasing of materials, supplies, equipment, services and for construction of public improvements.
- Record keeping principles and procedures.
- Computer applications related to work, including automated purchasing systems, word processing, and spreadsheet software.
- Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.
- Applying contract law and public sector procurement law and regulations.
- Applying and explaining policies, procedures, and practices of purchasing processes.
- Technical writing and proofreading, including the ability to draft contract language.
- Problem solving, critical thinking, and analytical skills.
- Establishing and maintaining a variety of projects and multiple tasks in an effective and timely manner; organizing own work; setting priorities and meeting critical time deadlines.
- Operating modern office equipment including computer equipment and specialized software applications programs.
- Comprehending and using English effectively including producing all forms of communication in a clear, concise, and understandable manner to intended audiences.
- Using tact, initiative, prudence, and independent judgment
- Establishing, maintaining, and fostering positive and harmonious working relationships with those contacted in the course of work.
Ability Requirements
The following capabilities are required to perform the essential functions of this position.
- Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.
- Understand, remember, communicate, and apply complex oral and/or written instructions and factual information.
- Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public and other stakeholders sufficient to exchange or convey information to provide and receive work direction.
- Ability to apply and explain policies, procedures, and practices of purchasing processes.
- Ability to write, proofread, draft contract language use proper grammar, spelling, vocabulary, and punctuation.
- Ability to analyze problems and effectively problem solve.
- Demonstrate a high attention to detail.
- Manage a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Maintain advanced working knowledge of specialized procurement program and software programs such as Microsoft Office including Word, Outlook, Excel, and PowerPoint and other interactive computer programs as well as cooperating common office equipment.
Education, Experience, Certifications and/or Licenses
The following are the qualifications for this position.
Minimum Qualifications
- Bachelor's degree (B.A./B.S.) from four-year college or university.
- 4 to 5 years' experience in a similar position and/or performing similar tasks.
- OR an equivalent combination of education and experience that provides the required knowledge and skill.
- Current and valid Driver's license per City policies outlined in the Employee Handbook.
Preferred Qualifications
- Experience preparing and conducting complex procurements, preferably involving public purchasing experience.
- 1 or more years of experience procuring and contracting for public improvement (construction) projects.
- 1 or more years of experience preparing and conducting procurements funded by State of Oregon grants.
- 1 or more years of experience with federally funded procurements and resulting contracts.
- Desirable certifications: Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), National Institute of Governmental Purchasing - Certified Procurement Professional (NIGP-CPP), or other certifications related to procurement preferred.
Classification Framework: SENIOR PROCUREMENT ANALYST
- To view the full Classification framework,
Diversity & Equal Opportunity Employer Statement
The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Employee Benefit Overview
August 1, 2024 - July 31, 2025
Regular Full Time Benefits:
Coverage is effective on the first day of the month, coinciding with or following date of hire.
(If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision and Prescription Coverage
Underwritten by PacificSource Health Plans
Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium.
Employee monthly premium:EmployeeEmployee & DependentsFull-time Employees$ 65.04$162.60Part-time 1 Employees (30-39 hours per week)$162.60$406.52Part-time 2 Employees (20-29 hours per week)$325.23$813.04
Health Reimbursement Account (HRA)
Third Party Administrator -- PacificSource Administrators (PSA)
This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee's VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA.
Employee monthly premium portion:
Employee
Employee & Dependents
Full-time EmployeesHRA (Comp - A)
Coinsurance (Med - G)$2,000
$1,250$4,000
$1,250Part-time 1 Employees (30-39 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,500
$937.50$3,000
$1,335.75Part-time 2 Employees (20-29 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,000
$625$2,000
$890.50
Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end.
First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members.
Dental Plan
Underwritten by MODA
$2,000 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit.
Full-time employees currently pay 10% of the total composite monthly premium.
Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week).
Employee composite monthly premium:
Employee with/without Dependents
Full-time Employees$13.92Part-time 1 Employees (30-39 hours per week)$34.82Part-time 2 Employees (20-29 hours per week)$69.63
VEBA Plan
Administered by HRA VEBA
Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement.
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Life, Personal Accident (AD&D) & Long-Term Disability Plans
Underwritten by New York Life
Group Basic Term Life Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accident coverage for loss of life and/or limb, per scheduled benefit package amounts.
Group Long-term Disability Insurance:Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee's covered earnings to a maximum of $9,000 per month.
Voluntary Life and AD&D: Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are eligible for additional voluntary coverage for the employee, spouse/domestic partner and dependent children.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
- AFLAC Supplemental Insurance (various plans are offered)
- MASA ground and air ambulance membership
- 457(b) Deferred Compensation Plans sponsored by Nationwide Retirement Solutions & Mission Square Retirement
Temporary Medical Only Benefit's:
Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision, Prescription coverage
Underwritten by PacificSource Health Plans
Full-time, temporary employee(s) currently pay 10% of the total employee(s) monthly premium. Full-time, temporary employees are eligible for employee-only medical coverage. However, there is family coverage available should the employee choose to enroll and assume financial responsibility for the difference of premium.
Employee composite monthly premium:
EmployeeEmployee & DependentsFull-time Employees$65.04$1,040.67Deductible$2,000$4,000
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website http://www.oregon.gov/pers
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
- MASA ground and air ambulance membership
- 457 Deferred Compensation Plans sponsored by Nationwide Retirement Solutions and Mission Square Retirement
If you have Federal student loan debt, (private student loans not included), or are considering going back to school, you may benefit from the Student Loan Forgiveness Program.
- If you make 120 qualifying payments on your Federal student loan while working full-time for a qualifying employer, your Federal student loan debt may be forgiven.