Senior Property Manager

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

The Senior Property Manager is responsible for the operation, physical condition, and financial performance of the building(s). They must supervise personnel assigned to the property, assist leasing functions as assigned, assist financial function as assigned and assure the highest possible standards of building maintenance, cleanliness and optimum performance.

Desired Competency, Experience and Skills:

• Four-year degree in Business or related field preferred
• 5-10 Years in Commercial Property Management field
• Experience with preparation of annual property budgets
• Project Management experience
• Leasing Administration experience
• Excellent verbal and written communication skills to successfully interface with high level client
• Time Management Skills
• Financial Acumen
• CPM, RPA, or CSM designation
• Strong knowledge of finance and building operations
• Intermediate proficiency in Microsoft Word, Excel, Outlook, MRI, Yardi

Responsibilities:

• Maintain personal contact with each existing tenant to promote good will, trust and loyalty. Act as liaison between tenants and the building owners. Create a tenant visitation schedule and submit to Senior Property manager for review. Each tenant should be formally visited no less than twice per year.
• Approve plans and procedures for handling complaints or requests from building tenants or occupants
• Provide coordination for timely construction, tenant meetings and appreciation functions.
• Facilitate completion of tenant work orders and assignment of duties to building maintenance staff. Monitor and follow up with uncompleted work orders weekly. Generate reports for their manager to review.
• Assist construction manager, tenants, prospective tenants, and the building owners in planning office layout and estimating costs while maintaining established building standards
• Develop and implement plans and procedures covering building cleaning operations. Perform cleaning inspections weekly and work with contractor to ensure that specifications are being met and owner requirements are addressed.
• Coordinate negotiation and evaluate service contracts for cleaning, supplies, and maintenance services
• Responsible for hiring and dismissing all building personnel, with owner/manager approval, as required.
• Work with Engineering and operations team to develop and implement plans and procedures covering building mechanical engineering operations and maintenance. Responsible for the implementation of the addition of new properties into the work order system.
• Supervise all building personnel in general housekeeping and maintenance of mechanical equipment. Continue to analyze maintenance operations with a view to cost optimization.
• Work with their Manager and appropriate engineers to conduct property inspections monthly per ownership guidelines. Inspect regularly the performance and condition of building equipment and structure, noting any defects or deficiencies. Develop programs for corrective action and reduction of any waste or unnecessary costs.
• Maintain building safety and fire procedures and educate occupants as necessary. Perform and coordinate annual fire drills and inspections per city codes. Update and maintain all emergency preparedness information per ownership guidelines
• Establish and maintain building security procedures, coordinating with security contractor, if appropriate.
• Inspect and determine the physical condition of the building complex and make recommendations to the owners concerning courses of action exceeding his/her authority.
• Prepare annual budgets, including all rent and service income, general operating expenses, extraordinary repairs, leasing commissions, and tenant alterations. Obtain the appropriate bids and analyze. Prepare the appropriate excel spreadsheets for accounting and submit to their Manager for review and input.
• Analyze and close-out work orders and address contractors on questions regarding payment of accounts. Utilize work order system for rebilling of tenant workorders.
• Review and approve all building expenditures; submit to their Manager for review as required. Make sure all monthly contracts are paid timely to avoid variances and year end accruals.
• Maintain accurate records for: All project transactions and prepare financial, administrative and maintenance reports. Determine variances to budgeted items. Files relating to: Use of account numbers, Expense requirements, Initial approval of accounts payable, Special accounting items and Rent Roll data, Other monthly reports, Building floor plans showing stacking plans, Purchasing of supplies and obtaining necessary bids on contract work for review.
• Coordinate month-end close with their Manager for property management accounting and send out tenant statements. Month end reporting includes the completion of variance analysis, cash flow analysis, income/expense projections, rent rolls, stacking plans executive summary and delinquency analysis.
• Maintenance of building access systems. Includes set-up of new cardholders, system maintenance and cardholder changes. Insure all properties are open and closed per lease guidelines.
• Responsible for maintaining all vendor certificates of insurance and insure they meet ownership guidelines. Review certificates for accuracy in regard to limits and additional insured information and review carriers AMBEST rating. A detailed tickler file should be maintained through the work order system and reviewed monthly for expirations. Submit report to their Manager monthly
• Serve as on-call contact for after hour emergencies.

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.