SharePoint Senior Business Systems Analyst JO#6398
Apply NowCompany: State of California
Location: San Francisco, CA 94112
Description:
RESPONSIBILITIES
Perform lead activities with the Development and Deployment of the SharePoint Application.
Perform Lead Project Management Activities.
Lead Project Management Activities for the Digitation of Court Records Program Area.
Conduct Administrative Functions in Support of the Digital Services Unit.
Other Duties and Responsibilities:
Perform other related duties to fulfill the goals and objectives of the Digital Services Unit. Additional duties may include, but are not limited to, assisting where needed within the team/unit which may include special assignments.
Attend staff meetings (weekly, bi-weekly, monthly, or as scheduled)
Prepare/attend one-on-ones (weekly or bi-weekly)
Attend Vendor Management or User Group meetings (Monthly)
Attend relevant committee and stakeholder meetings (as needed)
Maintain knowledge in current and emerging technologies (ongoing)
Provide assistance/backup for meeting management/support (as needed)
Attend training classes as needed and complete all team training requirements
Working Conditions
The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic
Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.
The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office at least two days per week , based on their office leader's direction, and reside in the areas surrounding these locations.
Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.
Position Details Job Code #:
JC-475319
Position #(s):
156-100-3495-XXX
Working Title:
SharePoint Senior Business Systems Analyst JO#6398
Classification:
SENIOR BUSINESS SYSTEMS ANALYST $7,710.00 - $11,565.00
# of Positions:
1
Work Location:
San Francisco County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
OVERVIEW
The Information Technology office is accepting applications for a Senior Business Systems Analyst with the Digital Services unit. The Digital Services is the unit responsible for the design, development and support for the JCC Virtual Customer Services Center Intelligent Chat, Voice to Text Translation Application, Digitization of Court Records and implementation of SharePoint to various program areas. This role serves as a bridge between business and technical users, supporting system initiatives across various programs. The position provides guidance on new systems and enhancements while acting as a SharePoint subject matter expert to optimize business processes. The Senior Business Analyst collaborates with teams, judicial partners, vendors, and developers to identify requirements, resolve issues, and enhance product quality.
The Senior Business Systems Analyst will support the Judicial Council Digital Services team across various programs, leading SharePoint initiatives and ensuring effective site management, user access, and content updates. Responsibilities include site development and design, developing training materials, documenting best practices, and establishing SharePoint governance. Additionally, this role will support the Digitization of Court Records unit, aiding in the transition to digital formats and modernizing court administrative processes. Operating with minimal supervision, the Senior Business Systems Analyst will coordinate with IT teams to ensure successful product delivery.
The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.
Department Website: http://www.courts.ca.gov/careers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/17/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Judicial Council of California
Primary Cert Contact
Attn: Please APPLY ONLINE in the Benefits section below
455 Golden Gate Avenue
San Francisco , CA 94102-3688
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
MINIMUM QUALIFICATIONS
Bachelor's degree, and five (5) years of experience providing technical and business process
support, analysis, or project management for systems/applications.
Possession of a bachelor's degree in a directly related field such as computer science, management
information systems, etc., may be substituted for one of the years of required experience. An
additional four years of professional experience as noted above may substitute for the bachelor's
degree. Or additional directly related experience and/or education may be substituted on a year-for-year basis.
OR
One year as a Business Systems Analyst with the Judicial Council of California or one year of
experience performing the duties of a class comparable in the level of responsibility to that of a
Business Systems Analyst in a California Superior Court or California state-level government entity.
Desirable Qualifications:
Strong knowledge of SharePoint Online and Microsoft Collaboration tools.
Experience in SharePoint Administration, Site Provisioning and Permissions management
Familiarity with SharePoint workflows, Power Automate, Power Apps, and Power BI for process automation and reporting
Proven ability to lead SharePoint initiatives and manage multiple projects simultaneously
Experience working with cross-functional teams, including IT, business users, vendors, and leadership.
Strong communication and collaboration skills to bridge the gap between technical and non-technical stakeholders
Experience in industry-standard project management methods, tools, techniques and processes.
Excellent customer service, verbal and written communication skills.
Strong organizational and multitasking skills.
Ability to thrive in a fast-paced work environment.
Excellent MS Word, Excel, Project and Visio skills.
Strong problem-solving and analytical skills.
Ability to work independently with minimal supervision.
Adaptability and willingness to learn new technologies and methodologies.
Benefits
HOW TO APPLY
This position requires the submission of our official application, a cover letter, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5PM on Saturday, May 17, 2025 .
To complete the online application, please visit www.courts.ca.gov/careers and search for Job ID# 6398 .
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.
PAYMENT & BENEFITS
$7,710 - $11,565 per month
Some highlights of our benefits package include:
Health/Dental/Vision benefits program
14 paid holidays per calendar year
Choice of Annual Leave or Sick/Vacation Leave
1 personal holiday per year
Up to $130 per month reimbursement for qualifying commuting costs
CalPERS Retirement Plan
401(k) and 457 deferred compensation plans
Employee Assistance Program
Basic Life and AD&D Insurance
FlexElect Program
Pretax Parking
Long Term Disability Program (employee paid/optional)
Group Legal Plan (employee paid/optional)
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Guillermo Gonzalez
(415) 865-4346
Guillermo.Gonzalez@jud.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Perform lead activities with the Development and Deployment of the SharePoint Application.
Perform Lead Project Management Activities.
Lead Project Management Activities for the Digitation of Court Records Program Area.
Conduct Administrative Functions in Support of the Digital Services Unit.
Other Duties and Responsibilities:
Perform other related duties to fulfill the goals and objectives of the Digital Services Unit. Additional duties may include, but are not limited to, assisting where needed within the team/unit which may include special assignments.
Attend staff meetings (weekly, bi-weekly, monthly, or as scheduled)
Prepare/attend one-on-ones (weekly or bi-weekly)
Attend Vendor Management or User Group meetings (Monthly)
Attend relevant committee and stakeholder meetings (as needed)
Maintain knowledge in current and emerging technologies (ongoing)
Provide assistance/backup for meeting management/support (as needed)
Attend training classes as needed and complete all team training requirements
Working Conditions
The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic
Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.
The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office at least two days per week , based on their office leader's direction, and reside in the areas surrounding these locations.
Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.
- SENIOR BUSINESS SYSTEMS ANALYST
- Job Application Package Checklist
Position Details Job Code #:
JC-475319
Position #(s):
156-100-3495-XXX
Working Title:
SharePoint Senior Business Systems Analyst JO#6398
Classification:
SENIOR BUSINESS SYSTEMS ANALYST $7,710.00 - $11,565.00
# of Positions:
1
Work Location:
San Francisco County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
OVERVIEW
The Information Technology office is accepting applications for a Senior Business Systems Analyst with the Digital Services unit. The Digital Services is the unit responsible for the design, development and support for the JCC Virtual Customer Services Center Intelligent Chat, Voice to Text Translation Application, Digitization of Court Records and implementation of SharePoint to various program areas. This role serves as a bridge between business and technical users, supporting system initiatives across various programs. The position provides guidance on new systems and enhancements while acting as a SharePoint subject matter expert to optimize business processes. The Senior Business Analyst collaborates with teams, judicial partners, vendors, and developers to identify requirements, resolve issues, and enhance product quality.
The Senior Business Systems Analyst will support the Judicial Council Digital Services team across various programs, leading SharePoint initiatives and ensuring effective site management, user access, and content updates. Responsibilities include site development and design, developing training materials, documenting best practices, and establishing SharePoint governance. Additionally, this role will support the Digitization of Court Records unit, aiding in the transition to digital formats and modernizing court administrative processes. Operating with minimal supervision, the Senior Business Systems Analyst will coordinate with IT teams to ensure successful product delivery.
The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.
Department Website: http://www.courts.ca.gov/careers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/17/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Judicial Council of California
Primary Cert Contact
Attn: Please APPLY ONLINE in the Benefits section below
455 Golden Gate Avenue
San Francisco , CA 94102-3688
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
MINIMUM QUALIFICATIONS
Bachelor's degree, and five (5) years of experience providing technical and business process
support, analysis, or project management for systems/applications.
Possession of a bachelor's degree in a directly related field such as computer science, management
information systems, etc., may be substituted for one of the years of required experience. An
additional four years of professional experience as noted above may substitute for the bachelor's
degree. Or additional directly related experience and/or education may be substituted on a year-for-year basis.
OR
One year as a Business Systems Analyst with the Judicial Council of California or one year of
experience performing the duties of a class comparable in the level of responsibility to that of a
Business Systems Analyst in a California Superior Court or California state-level government entity.
Desirable Qualifications:
Strong knowledge of SharePoint Online and Microsoft Collaboration tools.
Experience in SharePoint Administration, Site Provisioning and Permissions management
Familiarity with SharePoint workflows, Power Automate, Power Apps, and Power BI for process automation and reporting
Proven ability to lead SharePoint initiatives and manage multiple projects simultaneously
Experience working with cross-functional teams, including IT, business users, vendors, and leadership.
Strong communication and collaboration skills to bridge the gap between technical and non-technical stakeholders
Experience in industry-standard project management methods, tools, techniques and processes.
Excellent customer service, verbal and written communication skills.
Strong organizational and multitasking skills.
Ability to thrive in a fast-paced work environment.
Excellent MS Word, Excel, Project and Visio skills.
Strong problem-solving and analytical skills.
Ability to work independently with minimal supervision.
Adaptability and willingness to learn new technologies and methodologies.
Benefits
HOW TO APPLY
This position requires the submission of our official application, a cover letter, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5PM on Saturday, May 17, 2025 .
To complete the online application, please visit www.courts.ca.gov/careers and search for Job ID# 6398 .
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.
PAYMENT & BENEFITS
$7,710 - $11,565 per month
Some highlights of our benefits package include:
Health/Dental/Vision benefits program
14 paid holidays per calendar year
Choice of Annual Leave or Sick/Vacation Leave
1 personal holiday per year
Up to $130 per month reimbursement for qualifying commuting costs
CalPERS Retirement Plan
401(k) and 457 deferred compensation plans
Employee Assistance Program
Basic Life and AD&D Insurance
FlexElect Program
Pretax Parking
Long Term Disability Program (employee paid/optional)
Group Legal Plan (employee paid/optional)
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Guillermo Gonzalez
(415) 865-4346
Guillermo.Gonzalez@jud.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.