Special Assistant

We have an outstanding career opportunity for a Special Assistant to join a leading Company located in the Chicago, IL surrounding area.

Salary: $79,633 - $97,329

Job Responsibilities:

• Reviews confidential reports and managerial studies as they relate to personnel and/or administrative services of the Department of Transportation and Highways, in order to make appropriate recommendations to the Superintendent.
• Oversees the activities of the Personnel and Fiscal Management and Administrative Services Divisions as it interacts with the Departments under the President (i.e. Auditor, Purchasing, Chief Financial Officer, Comptroller, Human Resources, Budget and Risk Management).
• Ascertains and/or accesses "best practices" in order to construct appropriate policies and procedures for the Highway Department as it strives to improve its management and engineering mandates.
• Reports directly to the Superintendent to discuss ongoing and proposed projects, policies and/or procedures which are relative to Engineering, Transportation and Planning, Fiscal Management and Administrative Services operations of the department, as well as its broad personnel and contractual activities.
• Oversees the management activities of the Administrative and Fiscal Management Bureau which encompasses the following Divisions: Fiscal Management; Engineering Computer; Payroll, Personnel Administration and Technical Reproduction.
• Oversees the Administrative operations of the Contract Documents Office, which is responsible for the following activities:
• Coordinating and compiling all pertinent documentation necessary, including design and construction for the roadway and maintenance bidding process; the distribution of contract bid data to prospective bidders on highway road and maintenance improvements; preparation, proofing and issuance of all legal advertisement to the printed news media, Illinois Department of Transportation, trade associations and the construction industry; and acts as the coordinating arm.

Basic Hiring Criteria:

• Graduation from an accredited college or university with a Bachelor's degree, PLUS a minimum of three (3) years work-related experience in the public sector and/or management OR an equivalent combination of professional work experience, training, and education.
• Excellent communication, organizational and interpersonal skills. Broad understanding and familiarity with labor relations issues, human resources policies and procedures, related Federal, State and local laws and statutes, and the ability to compose and develop reports and budgets, financial projections and the performance of statistical analysis.
• Provide assistance to the Superintendent in the evaluation of monthly status reports and performance measures from various divisions within the Department of Transportation and Highways.
• Thorough knowledge of the Illinois Department of Transportation, Chicago Department of Transportation and Federal
• Highway Administration policies and procedures.
• Familiarity with the Construction, Design, Transportation and Planning and Maintenance Bureaus within the Department of
• Transportation and Highways, as well as Right-of-Way and permitting procedures.
• Ability to ascertain and ensure the Department of Transportation and Highways compliance with the laws, ordinances and
• regulations governing the fiscal management of public funds.
• Ability to effectively communicate with engineering staff and other technical personnel in those matters related to the
• Department of Transportation and Highways affairs.
• Thorough knowledge of generally accepted accounting principles, concepts and methods, including but not limited to income statements, general flow of funds and statement of changes in financial position.
• Knowledge of the coordination and compiling of all the pertinent documentation that is necessary for the roadway and maintenance bidding process.
• Skill in supervising and directing the activities of professional, technical and other support personnel engaged in a varietyof highway activities, as well as developing policies, programs and procedures relative to large-scale projects, especially in connection with Departmental goals and objectives.
• Skill in coordinating multiple projects effectively and simultaneously and providing effective managerial and administrative direction in several highway areas, such as maps, graphics, and technical reproduction, so as to ensure the timely and accurate delivery of services.

Desired Qualifications:

• Master's degree in public administration, business administration, labor relations, human resources or civil engineering.

Benefits offered vary by contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, and affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Job Requirements

Minimum Security Clearance:

No Clearance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance