SPECIAL PROJECTS MANAGER
Apply NowCompany: University of Washington
Location: Seattle, WA 98115
Description:
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The School of Dentistry has an outstanding opportunity for a Special Projects Manager to join their team.
The School of Dentistry at the University of Washington is ranked as one of the top dental schools in the world. The Office of the Dean provides central support for the Dean of Dentistry in leading the educational and administrative services producing highly trained dentists who are committed to serving communities across our region, including those who have been historically underserved and underrepresented. With respect for diversity, the School has established services and practices that are team-oriented and fully committed to creating a sense of belonging which will enable team members to bring their authentic selves to work each day.
This Administrative Specialist is expected to exercise independent judgement with delegated authority to manage and support a broad range of programs within the Office of the Dean. This includes exercising delegated authority to create policies and procedures to independently manage and coordinate special projects for the Dean's Office, and units whose executive heads report to the Dean, including Finance & Resources, Human Resources, Academic Affairs, and Admissions & Student services. Additional programs independently managed by this position includes recruiting for all of the units mentioned above, HR Compliance, maintenance, and equipment purchases. This position is also expected to Assist the Associate Dean for Academic Affairs and the Associate Dean for Student Services with executive level support for academic programs. The successful candidate will have excellent communication skills, be proficient with Zoom, and Microsoft Office products including Word, Excel, PowerPoint, and Teams.
DUTIES AND RESPONSIBILITIES
Human Resources (50 %)
Advise Associate & Assistant Deans, directors, managers, and supervisors regarding UW policies, SOD policies, processes, programs and best practices to proactively address human resource needs.
Create policies and procedures to manage recruitments for units whose executive head reports to the Dean; manage the recruiting
Manage all staff recruitment for OCS from job posting to hire.
Coordinate all off boarding for units whose executive head reports to the Dean.
Exercise independent judgement to create policies & procedures to manage HR Compliance Programs including, New Employee Orientation, Onboarding, Telework Program, Outside Work Requests, Staff Annual Performance Reviews, and Annual Notices; independently manage those programs and Assist managers and supervisors in the development of workforce training manuals and materials.
Manage personnel documents and records per UW retention schedule.
Managing projects & activities (35%)
Develop policies and procedures to manage special projects, including projects with school-wide impact
Exercise independent judgment in response to inquiries regarding policies, procedures and services for the Office of the Dean including HR, Finance and Resources, Student Services, Academic Affairs, Equity, Diversity, and Inclusion, and multiple committees and activities
Manage equipment needs and purchases, develop estimates, authorize expenditures, and order supplies and equipment
Exercise independent judgement to create policies & procedures to manage School's South Campus Parking and Assignment process
Represent School on South Campus Parking Committee
Attend meetings, conferences, and committees
Participate and provide support for various committees as assigned
Liaison to complex meetings including: Ad hoc committees and task forces organized by the Associate Dean for Finance & Resources, Assistant Dean for Human Resources, and the Associate Dean for Equity, Diversity, and Inclusion; Others as required
Exercise independent judgement and authority to notify unit management and others of policy and procedural changes
Coordinate, monitor, and report on ad hoc projects including unit and school-wide projects
Contribute to on-going preparations for Accreditation reports, self-studies, and site visits for the Office of the Dean as assigned
Other duties as assigned
Financial Management & Analysis (10%)
Assist the Associate Dean for Finance & Resources and Asst. Dean for HR with budget information for discussion, and monitoring of expenses, and preparation of reports; edit reports from the University's Budget Office, and assure compliance with University guidelines and fiduciary responsibility
Field inquiries concerning commitments from assigned budgets in finance & resources and human resources.
Advise and assist in short and long range planning and prioritization of resources and needs
Collect statistical data to generate reports and surveys; respond to SOD or institutional inquiries.
Offices of Academic Affairs & Student Services - 5 %
Work collaboratively with the Associate Academic Affairs Dean & Director of Academic Affairs to ensure student academic progress
Ad-hoc projects as assigned
MINIMUM REQUIREMENTS
BA Degree and one year of office or administrative support experience or equivalent education/experience at an executive level.
A combination of education and equivalent experience may substitute for the degree requirement.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at [redacted] or [redacted].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The School of Dentistry has an outstanding opportunity for a Special Projects Manager to join their team.
The School of Dentistry at the University of Washington is ranked as one of the top dental schools in the world. The Office of the Dean provides central support for the Dean of Dentistry in leading the educational and administrative services producing highly trained dentists who are committed to serving communities across our region, including those who have been historically underserved and underrepresented. With respect for diversity, the School has established services and practices that are team-oriented and fully committed to creating a sense of belonging which will enable team members to bring their authentic selves to work each day.
This Administrative Specialist is expected to exercise independent judgement with delegated authority to manage and support a broad range of programs within the Office of the Dean. This includes exercising delegated authority to create policies and procedures to independently manage and coordinate special projects for the Dean's Office, and units whose executive heads report to the Dean, including Finance & Resources, Human Resources, Academic Affairs, and Admissions & Student services. Additional programs independently managed by this position includes recruiting for all of the units mentioned above, HR Compliance, maintenance, and equipment purchases. This position is also expected to Assist the Associate Dean for Academic Affairs and the Associate Dean for Student Services with executive level support for academic programs. The successful candidate will have excellent communication skills, be proficient with Zoom, and Microsoft Office products including Word, Excel, PowerPoint, and Teams.
DUTIES AND RESPONSIBILITIES
Human Resources (50 %)
Managing projects & activities (35%)
Financial Management & Analysis (10%)
Offices of Academic Affairs & Student Services - 5 %
MINIMUM REQUIREMENTS
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at [redacted] or [redacted].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.