Specialist - Grants

Salary: $72,499.00 - $123,260.00 Annually
Location : Chesterfield, VA
Job Type: 260 days, 8 hours per day
Job Number: 15519
Department: FN - Finance & Payroll
Location/Office: Grants Office
Opening Date: 03/12/2025
FLSA: Exempt

General Description

Provides specialized grant writing services and pre-award activities to secure funding through state and federal grants, as well as other sources, for Chesterfield County Public Schools (CCPS). Work is performed under general supervision with minimal specific instruction, and requires regular coordination with individuals at all levels, both within and outside the organization. Significant judgment is required.
Essential Job Functions

• Collaborates with administrators, instructional specialists, business partners, the Chesterfield Business Council, school faculty, and division leadership to identify relevant grants or other funding sources, along with their requirements. Additionally, develops strategies for cultivating these relationships, as well as creating grant proposals and budgets tailored to meet their needs.
• Provides technical assistance to division personnel in preparing grant proposals and submissions.
• Consults with the Office of Compensation and Budget Department to determine personnel costs for grants.
• Coordinates with Grants Administrator and the Budget Department to determine other costs for proposals and to assist in post-award activities and cost-sharing.
• Obtains necessary approval both before and during the grant writing process. Ensures critical deadlines for grant submissions are met. Coordinates site visits and interviews with prospective grant sponsors.
• Performs independent research to identify prospective grants. Prepares reports, maintains files of submitted grants and provides periodic status reports.
• Assists the Grant Administrator with monitoring grant expenditures, as necessary.
• Performs other duties as assigned.

Budgetary Responsibility:

N/A
Report Preparation:

Provides periodic status reports to both internal and external stakeholders. May prepare other reports as requested.
Equipment Operation:

Regularly utilizes basic office equipment such as computers, phones, and scanner.
Contacts:

Daily contacts at all levels within the organization. Frequent external contacts, to include the Chesterfield County Grants Coordinator, Chesterfield County Government agencies, Chesterfield Public Education Foundation, and other stakeholders.
Work Direction:

N/A

Supervision:
N/A
Decision Making:

Works under general direction from the Assistant Director of Grants, and escalates unusual matters appropriately. Work requires strong independent analysis and decision-making, as well as prioritization of demands.
Formal Policy-Setting Responsibilities:

N/A

Physical Demands:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, walk, sit, climb or balance and stoop or kneel and drive. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus.
Work Environment:

While performing the duties of this job, the employee works in an office environment. The noise level is quiet to moderate.

Qualifications

Working knowledge of grants writing; of state and federal regulations and guidelines concerning grant submission, administration, and project management. Skill in the use of a personal computer, utilizing spreadsheet and word-processing software, as well as Enterprise Resource Planning (ERP) software. Demonstrated ability to write grant proposals and to secure grant awards; to organize work and meet strict deadlines; to communicate effectively, both orally and in writing, and to interpret and apply Federal guidelines and regulations.
Requirements
Education, training, or experience sufficient to demonstrate the required knowledge, skills and abilities.
Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

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01

Have you ever been convicted of a felony?

• Yes
• No

02

Have you ever been convicted of an offense involving the sexual molestation, physical or sexual abuse or rape of anyone?

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• No

03

Have you ever been the subject of a founded case of child abuse and/or neglect?

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• No

04

Have you ever been convicted of a violation of law other than a minor traffic violation or possession of marijuana?

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05

If you answered "yes" to the question regarding a conviction of a violation of law other than a minor traffic violation or possession of marijuana, please explain the nature of the conviction(s) and the date(s) of the conviction(s).
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08

Have you ever been recommended for non-renewal of an employment contract?

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09

Has your teaching license ever been revoked or suspended? If not applicable, select "No."

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10

If you answered "yes" to the question regarding having your teaching license revoked or suspended, please provide a brief explanation.
11

Are you the subject of any criminal proceedings?

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12

If you answered "yes" to the question regarding current criminal proceedings, please provide a brief explanation.
Required Question