Sr. Contracts Administrator

Founded in 1918, Kearfott Corporation, a global Aerospace and Defense supplier for over 100 years, is a leader in the design and manufacture of precision motion control products and inertial navigation components. Kearfott has a very long history of innovation and excellence, and is the go-to brand for many of our global clients. Kearfott is trusted, respected and plays a vital role in the success of America's aerospace and defense industries. With over a century of expertise & experience, Kearfott is dedicated to providing quality, reliability, and cutting-edge technology to customers worldwide to meet their sea, land, air, and space navigation and guidance requirements.

Kearfott offers a comprehensive benefits package including a 401K, and Tuition Reimbursement. We offer a 9/80 schedule with every other Friday off, and flexible work options for most positions.

We are looking for talented individuals who want to be part of a world class work force. Join Kearfott and become part of a company that is recognized for technical expertise and respected world-wide as a 'full service' provider. For more information visit our website at www.kearfott.com.

Sr. Contracts Administrator

Position Description

This position will be responsible to serve as primary customer liaison and to manage the contracting officer or Buyer relationship for all assigned programs and product offerings, with the focus to:

• Serve as principle negotiator on TINA level pricing.
• Generate written correspondence as required to manage the assigned programs with appropriate interface from engineering and program management demonstrating judgement when to elevate contractual issues or program issues to next level management.
• Develop internal relationships to successfully support customer programs and orders.
• Manage strategic initiatives with customer including vendor managed inventory, kaizen events, SIOP, etc.
• Monitor and manage day-to-day activities related to customer quotes, orders, and shipments.
• Review customer terms and conditions and establish recommendations for management approval.
• Generate Export License Requests as needed to support assigned contracts.
• Track open contracts, funding levels, export authorizations and agreement validity as needed to support the Contracts Department.
• In addition, this position may have general responsibilities for coordination of functional area activities working with the entire Contracts team, financial reporting, demand management (SIOP), and talent development/training.

Essential Functions

• Act as first point of contact for all customer related inquires (phone, email, and fax). Coordinate customer interfaces including conference calls, on-site visits, visits to the customer facility and communications.
• Coordinate customer forecasts, quotations and order submissions with customer contacts and internal individuals as required. Take appropriate actions to discuss with customer any discrepancies.
• Develop TINA compliant pricing proposals and lead negotiations within management approved guidelines.
• Sufficient knowledge of UCC, FAR/DFAR to conduct terms and conditions reviews and lead customer negotiations within management approved guidelines.
• Prepare export licenses and maintaining
• Develop, maintain, and administer appropriate pricing on quotations in conjunction with management review and approval.
• Enter and release orders with sufficient detail and support to ensure delivery of the ordered product in accordance with all applicable customer specifications, and in accordance with standard practices and procedures.
• Track customer orders throughout the production phase to assure any delays or design issues that impact quality or delivery are conveyed appropriately and expeditiously to customer.
• Monitor contracts, agreements, and purchase orders to ensure full compliance with given terms and conditions.
• Monitor customer provided metrics as well as internal metrics and assure alignment. Coordinate metric reviews with customer as required to assure actual performance is accurately displayed in customer metrics.
• Develop and maintain good working relationships with customer contacts. Learn customer programs and applications, and look for opportunities to encourage additional sales.
• Maintain complete and accurate files to facilitate internal administration and audits.
• Evaluate position responsibilities, processes, and tasks for improvements towards a more lean and efficient workflow.
• Coordinate with Contracts team on functional area initiatives. Act as leader and mentor to develop core talent on the team, and monitor compliance to processes.
• Manage functional area financial reports including bookings, sales, backlog, SIOP, and Board Packages, as required.
• Other duties as required.
• Expected Travel: 10%

Required Skills:

Critical Competencies

• Must be highly organized, self-motivated, and thoroughly attentive to detail in all actions.
• Must have excellent verbal, written, and interpersonal skills and be able to communicate across all levels and functions of the organization.
• Must possess teamwork and leadership qualities, with the ability to train and mentor others.
• Must be able to function effectively and independently and meet deadlines with minimal supervision.

Education & Experience

• BA/BS required, Business, Accounting, Communications, Marketing preferred.
• Minimum of 3 years experience in customer service, contracts management, order management, or similar areas of responsibility required.
• Must be proficient in Microsoft Office software Experience with new business system implementation preferred.
• Knowledge of US Government contract administration including all FAR and DFAR regulations preferred.

Equal Opportunity Employer

We are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.