SR. DOCUMENT CONTROL SPECIALIST
Apply NowCompany: Gul Interstate
Location: Houston, TX 77084
Description:
Position Title: Sr. Document Control Specialist
Location: Houston, TX
Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.
Position Description
The Senior Document Control Specialist provides high-level specialized handling of documents on high-profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.
Essential Functions
Provide oversight of document control activities on projects; ensure that the quality of document control deliverables meets expected standards
Provide oversight of vendor data activities on projects; ensure that the quality of vendor data deliverables meets expected standards
Receives all deliverables and logs them into the document control system, initiates workflows, and creates and distributes transmittals to the clients, vendors, and project personnel
Upload and distribute documents/drawings to Project Webpage, FTP Site, SharePoint, or Client's EDMS System as needed
Maintains Master Document Register logs utilizing the document control system throughout the project.
Develop document control processes, procedures, and project specifications using project requirements
Prepare various management and project status reports
Works closely with the client on the status of project documents
Ability to communicate with all levels of management, clients, and project team members to achieve project objectives
Has a deep understanding of best practices for document control
Ensure work is being performed within the guidelines of our company policies and procedures
Requirements
Preferred Qualifications
Aconex Experience
8+ years of experience in Document Control in the Oil & Gas Engineering industry
Ability to work independently
Expert in SharePoint or other EDMS
Excellent proficiency in Microsoft Office: Word and Excel
Must have the ability to prioritize, manage time well, troubleshoot, and work in a fast-paced and deadline-driven environment
Must be organized and detailed oriented with the ability to multi-task
Excellent written and verbal communication skills
Education
High school diploma
Associate degree preferred
Competencies
Problem-solving
Results oriented
Customer focused
Impact and influence
Business and people acumen
Work Environment/Physical Demands
Working conditions are normal for an office environment.
Frequent sitting and operating a computer.
Must be able to use body members to work, move or carry objects or office materials.
Must be able to exert up to 10 pounds of force occasionally.
Physical demands requirements are at levels of those for sedentary work.
Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Location: Houston, TX
Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.
Position Description
The Senior Document Control Specialist provides high-level specialized handling of documents on high-profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.
Essential Functions
Provide oversight of document control activities on projects; ensure that the quality of document control deliverables meets expected standards
Provide oversight of vendor data activities on projects; ensure that the quality of vendor data deliverables meets expected standards
Receives all deliverables and logs them into the document control system, initiates workflows, and creates and distributes transmittals to the clients, vendors, and project personnel
Upload and distribute documents/drawings to Project Webpage, FTP Site, SharePoint, or Client's EDMS System as needed
Maintains Master Document Register logs utilizing the document control system throughout the project.
Develop document control processes, procedures, and project specifications using project requirements
Prepare various management and project status reports
Works closely with the client on the status of project documents
Ability to communicate with all levels of management, clients, and project team members to achieve project objectives
Has a deep understanding of best practices for document control
Ensure work is being performed within the guidelines of our company policies and procedures
Requirements
Preferred Qualifications
Aconex Experience
8+ years of experience in Document Control in the Oil & Gas Engineering industry
Ability to work independently
Expert in SharePoint or other EDMS
Excellent proficiency in Microsoft Office: Word and Excel
Must have the ability to prioritize, manage time well, troubleshoot, and work in a fast-paced and deadline-driven environment
Must be organized and detailed oriented with the ability to multi-task
Excellent written and verbal communication skills
Education
High school diploma
Associate degree preferred
Competencies
Problem-solving
Results oriented
Customer focused
Impact and influence
Business and people acumen
Work Environment/Physical Demands
Working conditions are normal for an office environment.
Frequent sitting and operating a computer.
Must be able to use body members to work, move or carry objects or office materials.
Must be able to exert up to 10 pounds of force occasionally.
Physical demands requirements are at levels of those for sedentary work.
Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.