Trauma Service Coordinator

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Now more than ever.

Get back to what you need and love to do.
The possibilities are endless...

Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.

If this describes you then let's talk!

HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status
Regular Full time

Work Shift
Day (United States of America)

Compensation Range
The base pay scale for this position is $69,500.00 - $105,875.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

What you will be doing

ORTHOPAEDIC TRAUMA SERVICE

• Job Description: Clinical Research Coordinator
• Regular Full time - In Person: Work Shift Day

JOB DESCRIPTION

The Clinical Research Coordinator (CRC) for the Orthopaedic Trauma Service will work closely with OTS physicians (Principal Investigators) and will directly report to the Chief of the Orthopaedic Trauma Service. As the OTS comprises specialists from two institutions (including HSS and New York-Presbyterian Hospital), the CRC will be responsible for coordinating OTS research at both institutions, providing ongoing research support at all stages of research to all OTS Orthopaedic surgeons and fellows, and HSS residents and medical students who are collaborating on OTS research. This role will also support the Chief of the Orthopaedic Trauma Service with journal submission and review process, ensuring compliance with guidelines while coordinating communications, tracking revisions and facilitating timely submissions.

Clinical & Regulatory Responsibilities:

• Develops and implements recruitment strategies to meet patient enrollment targets.
• Screens and enrolls patients in research studies following inclusion/exclusion criteria.
• Oversees and conducts the informed consent process (requires certification of human research subjects training).
• Schedules and coordinates patient visits and follow-ups within protocol-specified timeframes, and ensures all assessments and procedures are performed per protocol.
• Manages data collection specific to research studies and performance of duties as per OTS research protocol.
• Collaborates with multidisciplinary teams involved in the successful initiation and conduct of clinical research studies and clinical trials (such as, research administration, legal, finance, compliance, etc.)
• Performs advanced data queries as needed and provides timely reports to all required stakeholders.
• Prepares literature reviews for IRB submissions, research protocols and research grants.
• Helps prepare research grant applications by developing research protocols, study budgets, etc.
• Manages and executes IRB submissions and ensures no lapses in approvals.
• Collaborates with Principal Investigator, research administration, and all necessary departments to ensure compliance with all federal regulations and sponsoring agency policies and procedures.
• Develops new protocols, databases, and tools for specific projects.
• Complies with all regulatory, institutional, and departmental requirements, maintains regulatory binders, and prepares documents for the FDA.
• Participates in all aspects of research management and quality assurance for the Principal Investigator.
• Ensures adherence to standards for subject registration, protocol tests, and documentation in collaboration with the research team and research administration. Reports deviations and resolves issues, escalating appropriately when necessary.
• Assists in collecting, transporting, processing, and storing biospecimens as indicated by research protocols.
• Assists in the onboarding and training of new research fellows as needed, ensuring they understand all research protocols and regulatory requirements.

Publishing & Editing Responsibilities:

• Manages the submission and review process of journal submissions under the guidance of the Chief of the Orthopaedic Trauma Service.
• Assists with formatting manuscripts for journal submission.
• Ensures adherence to established turnaround times by following up with authors, reviewers, or editors and send/set up reminders as appropriate.
• Reviews manuscripts for adherence to journal guidelines and standards.
• Invites, tracks, and follows-up with authors for revisions or solicited content.
• Handles day-to-day communications with editors, authors, and reviewers. Responds to all emails or phone calls in a timely and professional manner.
• Coordinates and troubleshoots author submissions, ensuring author submissions are complete and meet all journal requirements, including the required ancillary materials such as copyright forms, disclosures/COIs details, permissions, figure files, etc. Provides timely follow up on any missing materials to ensure they are collected with submission.
• Ensures compliance with ethical standards and copyright regulations in all journal-related activities.

Job Requirements:

Education/Training/Experience:

• Bachelor's degree, Masters preferred
• ACRP, SOCRA, or similar certification preferred
• 3-5 years of clinical research experience
• Statistical analysis experience preferred
• Familiarity with data capture platforms such as RedCap and EMRs (Epic) preferred.

Skills:

• Proficiency in Microsoft Excel, Outlook, Powerpoint, and Word
• Excellent verbal and written communication skills
• Excellent organizational, problem-solving, customer service, and interpersonal skills
• Ability to multitask
• Knowledge of Good Clinical Practice for the handling of specimens and blood
• Knowledge of Human Subjects research regulations and HIPAA compliance
• Knowledge of FDA regulations for clinical trials
• Knowledge of Orthopaedic terminology is preferred

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.