Internal Controls & Finance Manager
Apply NowCompany: Yale University
Location: New Haven, CT 06511
Description:
Essential Duties
1. Financial Services Manager: Provides comprehensive financial services (educational, research and/or clinical) for which (s)he is accountable. Escalates issues or concerns on financial, operational services and administrative business affairs to the Associate Director or Director, Finance & Administration. 2. Financial Analyst and Advisor: With the Director or Associate Director, builds financial plans for the unit. Provides comprehensive financial information, analysis and reporting. Monitors and evaluates use of financial resources; recommends adjustments; takes action as appropriate. Oversees, monitors, and authorizes daily financial transactions per policy. Responds to financial inquiries from Dean/ Director/Chair. Identifies available financial resources (current/future); recommends efficient resource deployment to support unit objectives. Prepares all funds budgets. Enables academic leadership focus on program activities by: managing financial support services for the unit; assessing financial and/or operational challenges and opportunities and solving for and/or leveraging these working with the Director and/or others as appropriate; facilitating and strengthening the interface between unit needs/requirements and service providers and activities. 3. Risk Manager: Implements and maintains strong internal controls. Provides reasonable assurance of effective, appropriate resource use; accurate financial information; adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale's assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner. Ensures all faculty and staff know regulations, policies, procedures and Yale requirements that pertain to their scope of activity. Escalates issues to the Director, Finance & Administration as appropriate. 4. University Citizen: Connects the unit and University through communication, alignment of priorities, and active participation in University administrative priorities. Implements initiatives generated by the Director, Finance & Administration and the University. Represents unit needs, challenges, and opportunities at the Director, and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others. 5. Talent Manager and Developer: Effectively attracts, retains, and develops high quality talent. Collaborates with HR partners and Director in selection, performance management and career development processes, and addresses employee relations issues in accordance with University guidelines and contractual agreements. With the Director, assesses non-faculty personnel and unit's future talent needs. Cultivates a diversity of backgrounds and perspectives in the unit. Maximizes employee performance and creates an environment that encourages professional growth and career development of employees. Plays a critical role in onboarding and orienting any new Director, Finance and Administration to the unit's finances and book of business. 6. Strategic Resource: With the Director (and, when appropriate, with the Dean/Director/Chair or other key staff) contributes to shaping the unit's financial and operational priorities and the strategic planning process. Translates strategy into actions; assesses resources available for unit goal achievement, e.g., funding, space, technology, staff capabilities and capacity; recommends resource uses to achieve short and long-term goals; identifies factors that may impact the unit's ability to meet its mission and goals. Recognizes and raises potential issues, ideas and solutions to Director.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
This position will oversee a team of clinical financial assistants, a Financial Assistant Supervisor, and shared oversight of research financial assistants. Responsible for implementing superior internal controls, policies and procedures, and best practices throughout the entire Surgical Specialties IBO, which consists of seven Departments.
This position will be responsible for ensuring proper staffing levels and employee development and performance metrics are met to maintain financial compliance and provide exceptional customer service across the Surgical Specialties IBO. In addition, responsible for continually evaluating and recommending operational and process improvements to the IBO's financial controls processes, ensuring efficiency and effectiveness of the IBO's key control structure. This position will have opportunities to collaborate on cross-functional project teams providing value in support of the IBO achieving standardization and compliance across all sections and departments.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Required Skill/Ability 1:
Financial background experience with financial reporting. Demonstrates exceptional knowledge of Internal Control best practices and adherence to University, State and Federal policies.
Required Skill/Ability 4:
Strong communication skills, exhibits professional behavior at all time and ability to work cross-functionally amongst varying levels of leadership and support. Proven experience creating and implementing policies and procedures.
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
1. Financial Services Manager: Provides comprehensive financial services (educational, research and/or clinical) for which (s)he is accountable. Escalates issues or concerns on financial, operational services and administrative business affairs to the Associate Director or Director, Finance & Administration. 2. Financial Analyst and Advisor: With the Director or Associate Director, builds financial plans for the unit. Provides comprehensive financial information, analysis and reporting. Monitors and evaluates use of financial resources; recommends adjustments; takes action as appropriate. Oversees, monitors, and authorizes daily financial transactions per policy. Responds to financial inquiries from Dean/ Director/Chair. Identifies available financial resources (current/future); recommends efficient resource deployment to support unit objectives. Prepares all funds budgets. Enables academic leadership focus on program activities by: managing financial support services for the unit; assessing financial and/or operational challenges and opportunities and solving for and/or leveraging these working with the Director and/or others as appropriate; facilitating and strengthening the interface between unit needs/requirements and service providers and activities. 3. Risk Manager: Implements and maintains strong internal controls. Provides reasonable assurance of effective, appropriate resource use; accurate financial information; adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale's assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner. Ensures all faculty and staff know regulations, policies, procedures and Yale requirements that pertain to their scope of activity. Escalates issues to the Director, Finance & Administration as appropriate. 4. University Citizen: Connects the unit and University through communication, alignment of priorities, and active participation in University administrative priorities. Implements initiatives generated by the Director, Finance & Administration and the University. Represents unit needs, challenges, and opportunities at the Director, and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others. 5. Talent Manager and Developer: Effectively attracts, retains, and develops high quality talent. Collaborates with HR partners and Director in selection, performance management and career development processes, and addresses employee relations issues in accordance with University guidelines and contractual agreements. With the Director, assesses non-faculty personnel and unit's future talent needs. Cultivates a diversity of backgrounds and perspectives in the unit. Maximizes employee performance and creates an environment that encourages professional growth and career development of employees. Plays a critical role in onboarding and orienting any new Director, Finance and Administration to the unit's finances and book of business. 6. Strategic Resource: With the Director (and, when appropriate, with the Dean/Director/Chair or other key staff) contributes to shaping the unit's financial and operational priorities and the strategic planning process. Translates strategy into actions; assesses resources available for unit goal achievement, e.g., funding, space, technology, staff capabilities and capacity; recommends resource uses to achieve short and long-term goals; identifies factors that may impact the unit's ability to meet its mission and goals. Recognizes and raises potential issues, ideas and solutions to Director.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
This position will oversee a team of clinical financial assistants, a Financial Assistant Supervisor, and shared oversight of research financial assistants. Responsible for implementing superior internal controls, policies and procedures, and best practices throughout the entire Surgical Specialties IBO, which consists of seven Departments.
This position will be responsible for ensuring proper staffing levels and employee development and performance metrics are met to maintain financial compliance and provide exceptional customer service across the Surgical Specialties IBO. In addition, responsible for continually evaluating and recommending operational and process improvements to the IBO's financial controls processes, ensuring efficiency and effectiveness of the IBO's key control structure. This position will have opportunities to collaborate on cross-functional project teams providing value in support of the IBO achieving standardization and compliance across all sections and departments.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Required Skill/Ability 1:
Financial background experience with financial reporting. Demonstrates exceptional knowledge of Internal Control best practices and adherence to University, State and Federal policies.
Required Skill/Ability 4:
Strong communication skills, exhibits professional behavior at all time and ability to work cross-functionally amongst varying levels of leadership and support. Proven experience creating and implementing policies and procedures.
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines