Accounts Payable Manager

Pavement Recycling Systems is the Western United States premier provider of Recycling Solutions to reclaim, preserve, and rehabilitate pavement at any stage. Becoming a team member of PRS introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career. We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results.

The Accounts Payable Manager is responsible for leading and operating the Accounts Payable staff and function within the company. This position is responsible for designing, implementing, and enforcing policies and procedures, as well as ensuring bills are paid in a timely and accurate manner

Primary Responsibilities

• Manages timely and accurate processing of accounts payable across multiple companies using check, ACH, credit card and wire payment methods
• Maintains various fiscal information, files, and records for providing an up-to-date reference and audit trail; manage vendor and supplier relationships to ensure accurate set-up of new records and compliance controls for changes of existing records
• Oversees and prepares in the preparation of tax forms 1099 at year end for 7 legal entities (5 lines from bottom)
• Monitor and improve process flow with internal configuration of ERP AP approval workflow.
• Maintain and Monitor KPI's for department
• Ensures all A/P documents and payments are processed, scanned and stored in accordance with company policy
• Maintains and enforces proper A/P policies, practices, and internal controls to ensure company assets are safeguarded; review procedures for efficiencies, improvements, and best practices
• Performs supervisory functions for the Accounts Payable department, including interviewing and recommending the hiring of new staff members; providing or arranging training for staff; evaluating staff performance; and recommending personnel actions to ensure adequate and competent staffing
• Plans work assignments, evaluate work performed, and provide direction and decisions in handling procedural and technical problems. Monitors work outcomes and be able to provide data
• Prepares and/or monitors weekly check runs
• Reviews and approves vendor invoices to ensure correct coding and timely processing to take discounts offered
• Reconcile, code and obtain proper documentation for monthly corporate credit card and monthly overnight invoices
• Reconciles a variety of accounts and reports to ensure accuracy
• Research discrepancies of financial information and/or documentation (e.g. purchase orders, vendors, invoices, etc) ensuring accuracy and adherence to procedures prior to processing
• Oversees A/P close each month; assists with monthly expense accruals
• Oversees and assists in the preparation of tax form 1099 at year-end
• Assists with year-end financial and bank audits by providing required schedules, documentation and process narratives
• Ensures compliance with accounting policies and regulatory requirements
• Stays updated on industry and legislative changes
• Other duties as assigned

Qualifications

• Proven work experience as an Accounts Payable Manager in the construction industry
• Ability to drive and create process controls
• Exceptional analytical skills with the ability to generate insights and action plans from data
• Proven AP Manager or Supervisory position, or equivalent.
• Proficient in Excel, Word and Outlook; ability to learn and navigate well in accounting software.
• Excellent communication, research, problem-solving, and time management skills.
• Ability to manage competing deadlines and function well in a fast-paced, team-oriented environment.
• High level of accuracy, efficiency and accountability, with a strong attention to detail.
• Quick thinker with an aptitude for leadership and ability to implement change initiatives related to business processes.
• Ability to build relationships with staff and internal departments.
• Adaptability, flexibility and the willingness to change and adjust with business conditions.
• Ability to plan, organize, assign, prioritize, evaluate and supervise the work of staff employees performing the same or similar work.
• Ability to supervise, coach, mentor, train and evaluate work results.
• Knowledge of accounts payable principles and practices.
• Expert at working through problems and with others to effectively develop great working relationships.

Education and Experience

• A minimum of 7-10 years' accounts payable experience, with 5+ years in supervision (preferably)
• Bachelor's Degree in Accounting or Finance, or equivalent work experience
• High Volume environment
• Bilingual (Spanish) is a plus but not required
• Experience with Microsoft software such as Word, Excel, Outlook, Teams, etc.

Why Join

• ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
• 401K Retirement Benefits are extended to all Non-union employees.
• Health, Dental, and Vision as well as other supplemental health insurance.
• PTO
• Holiday Pay
• Opportunities for career advancement
• On the job training provided to all employees
• Work for an industry leader in various disciplines and markets

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.