Assistant Director of Federal Programs and Grants

Position Type:
RSAA Act 93 Administrative/Supervisory Positions

Date Posted:
5/29/2024

Location:
Reading School DistrictPosition Title: Assistant Director of Federal Programs and Grants
Classification: RSAA
Reports To: Director of Federal Programs and Grants
Position Goal: Assists the Director of Federal Programs in providing district-wide support and leadership with a focus on effectively utilizing federal funds to enhance district/school improvement efforts and ensure academic achievement for all students.

ESSENTIAL FUNCTIONS: Other duties may be assigned.
The essential functions of this position include, but are not limited to the following fundamental duties:

Assist in the completion and submission of district applications for state and federally funded programs.

Assists in the writing and submission of proposals for crowdfunding and competitive grant programs and provides technical assistance to schools seeking crowdfunding opportunities.

Monitors the approved crowdfunding portal and reviews grant applications to make sure that funding requests represent the District in a positive light.

Reviews all intent to submit grant applications received to determine whether they should be advanced in the approval process.

Participates in school improvement activities as they pertain to the allowable use of federal funds and program implementation.

Reviews and approves timesheets for wages and benefits paid out of federal funds.

Assists in coding and approving federal purchase requests from schools.

Assists with evaluation of federal programs and initiatives for effectiveness and compliance.

Assists in the development and management of federal budgets and provides technical support to school and district staff in the submission of grant proposals.

Monitors the implementation of various grant programs and oversees coordination, data collection and reporting to measure the effectiveness of federally funded programs such as, but not limited to, extended day and extended year programs.

Assists in the development and distribution of federally-required annual notifications such as, but not limited to, Title I parent letter, non-public invitation to participate, right-to-know letter, etc.

Facilitates consultation with nonpublic school officials and oversees the delivery and evaluation of services offered.

Completes required fiscal reports for assigned grant projects to maintain a continual flow of federal and state funds.

Oversee purchasing, payroll and accounting for assigned grant projects.

Monitors and accounts for grant program expenditures to assure legal and contractual compliance.

Participates in professional learning opportunities related to federal programs, compliance and grants.

Plans and delivers professional development to administrators and staff regarding Federal Programs and the appropriate use of federal funds.

Collaborates with the family engagement specialists and parent outreach assistants in planning and delivering Title I parent workshops and annual presentations required by Federal Programs.

Performs other duties as assigned by the Superintendent or his/her designee. This job description does not constitute an exhaustive list of responsibilities and management may revise it at any time.

SUPERVISORY RESPONSIBILITIES: Supervises assigned clerical staff

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Bachelor's Degree in education, business or other relevant field required. Master's Degree in Educational Management/Administration and/or business-related field is preferred. Five or more years experience in public education and/or related field is required. Prior experience in administration of grants or public funds is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS: Instructional II Professional Certificate is preferred.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret financial reports, governmental regulations and legal documents.

Ability to write clearly and succinctly for preparation of grants proposals.

Ability to respond to common inquiries from staff and funding agencies.

Ability to communicate effectively, orally and in writing, at all organizational levels.

Ability to effectively present information and respond to questions and concerns from management, support staff, funding agencies and the Board of School Directors.

MATHEMATICAL SKILLS:

Ability to work with arithmetic calculations using units of American money.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

Ability to work with mathematical concepts such as probability and statistical inference.

REASONING ABILITY:

Ability to define problems, collect data, establish facts and draw valid conclusions.

Ability to interpret a variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS and ABILITIES:

Ability to apply knowledge of current research and theory in educational administration.

Ability to establish and maintain effective working relationships with staff and funding agencies.

Ability to communicate clearly and concisely both orally and in writing.

Ability to perform duties with awareness of all district requirements, funding regulations and direction from the Directors in Teaching and Learning and/or Cabinet.

Ability to apply problem-solving skills.

Ability to work independently, prioritize tasks and make-work related decisions.

Ability to use technology efficiently and effectively.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Some driving is necessary. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Occasionally, yet essential to this position, the individual must meet deadlines with severe time constraints. The position frequently requires the employee to work irregular or extended hours.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet but may be moderate to loud at times. The employee is frequently required to interact with the public, staff and funding agencies during the normal workday. The position requires the individual to meet multiple demands, exhibit good interpersonal skills, tact and poise.

TERMS OF EMPLOYMENT: Exempt

EVALUATION: The employee will be formally evaluated with regard to his/her duties on a regular basis by the Director of Federal Programs, in accordance with the provisions of the Act 93 agreement and Board Policy.

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Reading School District is an equal opportunity employment, educational and service organization.