Executive Assistant, Degree Programs and Student Affairs

Basic Qualifications

At least 3 years of administrative support experience.

Additional Qualifications and Skills

• Demonstrated advanced of level proficiency with PowerPoint, Word, Outlook and Excel.
• Ability to work with databases required.
• Solid working knowledge of office processes and business systems.
• Proven interpersonal skills and administrative experience providing complex executive-level support in a high-profile environment within a diverse context.
• Excellent organizational skills as well as demonstrated ability to work independently and set priorities.
• Must be able to work under the pressure of deadlines while exercising judgment, diplomacy, poise and maintaining confidentially.
• Ability to pay attention to detail and work with constant interruptions required.
• Five or more years of experience in administrative support is preferred.

Additional Information

This position is a fully benefits-eligible term appointment ending January 10, 2025.

Learn more about our work culture and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range: $69,404 - $113,558
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Schedule

8 - 5 Monday through Friday

Position Description

The Executive Coordinator provides high-level administrative support to the Senior Associate Dean for
Degree Programs & Student Affairs (DPSA) and the Assistant Dean of Students Services and Programs
and ensures smooth daily operations of both the Dean of Students Office, and by extension, the
operation of the department. The Executive Coordinator manages, with proficiency and discretion, a
broad range of technical systems to complete administrative and department projects and serves as a
main point of contact for student and other constituents. The Executive Coordinator provides a timely
and accurate flow of information between the Senior Associate Dean and the Assistant Dean and the
department.

• Interacts with students, faculty, staff, including other senior leaders at HKS, as well as donors, alumni, and prospective students.
• Serves as a first line of connection with staff and may be asked to represent DPSA at meetings or events.
• Attends weekly DPSA communication partners meetings and completes follow-up as it relates to Sr Associate Dean or Assistant Dean work.
• Attends bi-weekly Sr Associate Dean and Sr Associate Director of Communications and Marketing meetings and is the liaison for the Sr Associate Dean in their absence.
• Edits and executes the delivery of high-level all-student email communications from Sr Associate Dean and Assistant Dean
• Attends monthly DSPA team meetings, drafting agendas and coordinating all supporting material, note taking, tracking and completes follow-up.
• Attends bi-weekly leadership team meetings, drafting agendas and coordinating all supporting material, note taking, tracking and completes follow-up.
• Plays a critical role in assisting the Associate Dean with all activities associated with the student disciplinary process.
• Provides general office support including but not limited to answering phones, responding to phone and email inquiries, maintaining calendars, filing, and ordering office supplies.
• Manages complex calendars, arranges for meetings, appointments and travel arrangements.
• Coordinates Deans' meetings and events including space, media, catering, material needs.
• Develops and maintains Sr Assoc. Dean intranet web presence.
• Prepares timely processing of the Deans' expense receipts and office expenses.
• Monitors Deans' discretionary budget including approvals, expenditures and providing reports.
• Supports department and degree program events as needed, including but not limited to project managing activities of new student orientation and commencement, as well as coordinator of student study break events and department-wide outings.
• As a member of Degree Programs & Student Affairs, takes on critical project work as needed.
• The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard Kennedy School's Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership-because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School's commitment to Diversity Equity, and Anti-Racism.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.