Program Officer - Health

HCF's Collaboration Philosophy

At the Hawai'i Community Foundation (HCF), we believe that an organization's team as a "whole is greater than the sum of its parts" (Aristotle). To us, this means that we are committed to be a collaborative 'ohana (family) that lives and actionizes our mission, respects and cares for each other, and innovates and learns together. We understand that we must rely upon all our individual strengths as we partner to provide excellent value and achieve effective results for our generous donors, community partners, and all of Hawai'i's people. We are excitedly looking forward to enhancing our team with the addition of a Program Officer.

Position Summary

Like all HCF team members and volunteers, the Program Officer exudes the heart and passion for HCF's mission: to inspire generosity, advocate for equity, forge connections and invest in community to create a better Hawai'i. Specifically, the Program Officer's role is to support the Health and Wellness portfolio of work, managing key projects, communications, data, and reporting functions and facilitating community impact specifically focused on long-term solutions to support health equity with a special focus on health and wellness programs. The Program Officer will make effective grants and other community investments through stewardship of funds at HCF and servicing advisory committees and contracted partners. This is a key position that provides leadership for a diverse body of work across health equity, tobacco control, other health & wellness strategies, and a set of grantmaking programs and clients. Major responsibilities of this Program Officer position include providing oversight and support for HCF's Tobacco Prevention and Control Trust Fund programs (Tobacco Trust Fund). HCF administers the Tobacco Trust Fund under a contract with the Department of Health. The Tobacco Trust Fund programs include community grant programs, major vendor contracts, and other programs and activities related to tobacco control in Hawai'i. Additionally, the position may support the development of grant programs and carry out special projects.

Essential Position Responsibilities

Key responsibilities fall within primary areas of focus and are as follows:

Project Management

• Coordinate the work of contractors and partners for effective project implementation and alignment with program goals.
• Support activities and partners to further long-term health equity goals.
• Manage external meetings, which may include hosting events to facilitate successful partner engagement.
• Work with administrative support to schedule activities, make reservations, and manage invites.
• Support budget and spending oversight, including invoice review. Finalize budget and spending in coordination with a team and Program Director.

Information & Data Management

• Develop and manage data systems, including collection instruments, data sources and management protocols.
• Collect and manage data, including information regarding health measures regularly collected, infrastructure, contract timelines and milestones, funding sources, decision-makers and decision-making forums, stakeholder perspectives and preferences, email lists, etc.

Communications

• Draft initiative and program informational, advocacy, and reporting materials, including funding applications, individual correspondence, progress reports, FAQs, newsletters, social media posts, etc.
• Collaborate with internal communications staff to enhance impact of strategic communications.

Grant Review and Monitoring

• Review and evaluate grant applications and provide written summaries and funding recommendations.
• Participate with colleagues on grant programs including proposal review and peer review of potential grants or awards.
• Monitor ongoing grant programs by reviewing grantee progress reports and final reports and conducting site visits when appropriate. Evaluate completed grant-funded projects.
• Field inquiries from the public and grant seekers regarding grant opportunities in a respectful manner.

Grant Program Management

• Responsible for an assigned portfolio of grant programs.
• Able to independently manage and lead a grant program from start to finish in collaboration with other HCF team members.
• Develop the grant program strategy and design, including the grant program's Funding Opportunity statements.
• Manage contracts in support of grant programs and work closely with the internal Legal Team to ensure appropriate agreements are in place.
• Manage grant program events and convenings, including grantee gatherings and cohort training, as applicable.
• Oversee evaluation of grant program to track progress on meeting program's goals and impact.
• Oversee external consultants and vendors to grant programs, if applicable.

Relationship Stewardship

• Maintain key relationships with funders and donors, contract vendors, government and program partners, and advisory committee partners to implement grantmaking, initiatives, and other programs.
• Participate in advancing the mission of HCF and HCF clients and donors to serve the needs of communities throughout Hawai'i.
• Understand the ecosystem of health in Hawai'i and the various roles that organizations and partners play, beyond HCF.
• Work with Development and Donor Relations (DDR) staff to inform donor solicitations, respond to donor inquiries, and monitor fundraising goals.
• Support activities to connect clients with nonprofit organizations and to complement clients' grantmaking programs.
• Deliver excellent service to all clients (internal and external) and exceed HCF's service standard expectations, whenever possible.
• Establish and maintain effective working relationships with all clients and gain their trust and respect of HCF.

Collaboratively Drive the Success of HCF

• Collaborate with colleagues and community stakeholders to build and exchange knowledge of the nonprofit sector, fields of interest, and potential grantees.
• Utilize a collaborative team style internally with colleagues to achieve greater results.
• Serve as collaborative partner with DDR to ensure comprehensive relationship management strategies are utilized.
• Serve as a knowledgeable and collaborative representative of HCF in the community.
• Partner collaboratively with other staff members to ensure effective outcomes.
• Live the HCF values (act with integrity, treat others with respect and compassion, believe in the power of partnerships, have fun, make a difference every day).

Supervision

Supervise and mentor staff as assigned.

Other Responsibilities

Perform other tasks as assigned.

Position Requirements

HCF believes in ensuring that our team members can thrive in their positions. Accordingly, the Program Officer must possess the following knowledge, skills, abilities, experience, and education:

• Bachelor's degree required.
• Minimum 5 years of relevant work experience in the nonprofit sector preferred.
• Experience in grant writing and/or grant reviewing and evaluation.
• Experience with monitoring projects and writing reports.
• Experience working in public health or the broader health and wellness field, preferably in Hawai'i, and with organizations in Hawai'i, including government.
• No use or consumption of tobacco products, including electronic smoking devices preferred based on the area of oversight and support this position is responsible for.
• Demonstrated passion for the betterment of Hawai'i and its people.
• Knowledge, sensitivity, and understanding of the history and complexities of Hawai'i's indigenous and multicultural communities.
• Capable of thriving in a highly collaborative and flexible organization with an appreciation and respect for colleagues of diverse backgrounds and perspectives and an enthusiasm to continually shift and evolve to meet the needs of the community, clients, and donors.
• Proven ability to recognize and balance competing interests, policy implications, and practical considerations within diverse groups of external and internal constituents to achieve effective outcomes.
• Exceptional interpersonal skills including the ability to communicate effectively with varied constituents including government officials, business and nonprofit leaders, and donors.
• Ability to be extremely discrete in working with sensitive or confidential information related to client and donor information, relationships, and funds.
• Excellent research, analytical, writing, presentation and organizational skills managing time effectively and meet multiple deadlines.
• Ability to perform work with attention to detail and accuracy.
• Strong computer skills in Microsoft Word, Excel, Outlook, and PowerPoint.
• Knowledge in grant and donor management database systems preferred.
• General math skills to review and produce business reports.

Work Environment, Physical, and Mental Demands

• Works under regular office conditions with the ability to work remotely.
• General office hours are Monday through Friday, 8:00 am to 5:00 pm with flexible hours, as needed.
• Required to travel, as needed.
• Ability to operate general office equipment including computer, copier, printers, fax machine, etc.
• Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment.