Administrative Program Manager NF4
Apply NowCompany: MCSS
Location: Quantico, VA 22134
Description:
Job Summary
Marine Corps Community Services (MCCS)is looking for the best and brightest to join our Team! MCCSis a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community.Weoffer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.As a service-oriented organization, we never waver in our commitment to our Corps.
This position is located at Headquarters, Quantico, VA.Candidates selected for this position will serve as a Administrative Program Manager NF4.
Major Duties
Serves as the Administrative Officer and primary point of contact on administrative functions for the Marine and Family Future Operations Branch. Coordinates daily operations and administrative functions on behalf of the Branch Head and Deputy Branch Head. Oversees branch level administrative functions and coaches MFQ personnel on completion of efforts. Plans, develops, manages and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations.
Provides direction on administrative operational issues; and delegates and completes administrative tasks within the branch. Communicates with branch administrators, staff, and outside organizations to coordinate various requirements for the branch. Coordinates with the branch leadership on responsible administrative efforts, and communicates with representatives from the sections within the organization to complete work. Identifies internal and external resources needed to accomplish specific tasks.
May assist in conducting studies and analyses, and compiles, collects, and coordinates data for reports. May conduct studies and analyses of irregularities and deficiencies. May represent staff level personnel at meetings and conferences. Responsible for records management and file administration for various subject matter. May serve as an action officer in conducting a variety of administrative information flow studies, work processes, reviews, and improvement studies to provide management with recommendations for optimum utilization of available resources. May prepare reports and information for presentations. Assists in establishing internal procedures to secure control in meeting deadlines, progress reports and directives.
Works with all echelons of personnel to provide technical guidance and directions. Utilizes knowledge and understanding of management principles, practices, methods, and techniques to perform work. Interprets regulatory directives and procedures. Acts as an administrative point of contact for planning and directing implementation of required regulations. May prepare instructions and local operating procedures for implementation of regulations and follow up to ensure compliance with instructions.
Serves as the point of contact for MFQ with the System of Record (currently ETMS2) , and ensures all tasks are appropriately delegated and processed. Provides ETMS2 guidance and training to leadership personnel, action officers and administrators of the branch. Ensures all tasking requirements are met and may serve as a liaison to other levels of Headquarters Marine Corps.
Serves as a point contact for the Defense Travel System. Monitors Non-appropriated (NAF) and Appropriated (APF) Fund travel and ensures regulatory compliance and adjudication of all branch orders and vouchers.
Serves as branch Program Coordinator for the branch travel card program. Determines delinquencies, misuse, and abuse of cards, and makes recommendations for appropriate action. Coordinates with the Division Agency Program Coordinator to address trends and potential issues with account holders.
Adheres to safety regulations and standards. Observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
Qualifications
Four years of experience that demonstrates ability to plan, develop, manage, and control various responsible administrative programs and tasks for day-to-day operations, provide management advice, and coordinate logistical and administrative support for division staff level personnel. Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation. Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies, and precedents governing the operation. Must be able to successfully complete and maintain a security clearance.
Telework : Eligible for incremental telework as determined by MF policy.
How To Apply
All applications must be submitted onlinevia the MCCS Careers website: https://careers.usmc-mccs.org
Resumes/applications emailed or mailed will not be considered for this vacancy announcement. Tobe considered for employment, the application or resume must be submitted online by11:59 PM (ET) on the closing date of the announcement. Resumes with photos will not be allowed for this announcement.
Note: To check the status of your application or return to a previous or incomplete application, logintoyourMCCS user account and review your application status.
Closing Statement
GENERAL INFORMATION:Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation,membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI).For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
*Education/certification certificate(s), if applicable.
*If prior military, DD214 Member Copy
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
Marine Corps Community Services (MCCS)is looking for the best and brightest to join our Team! MCCSis a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community.Weoffer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.As a service-oriented organization, we never waver in our commitment to our Corps.
This position is located at Headquarters, Quantico, VA.Candidates selected for this position will serve as a Administrative Program Manager NF4.
Major Duties
Serves as the Administrative Officer and primary point of contact on administrative functions for the Marine and Family Future Operations Branch. Coordinates daily operations and administrative functions on behalf of the Branch Head and Deputy Branch Head. Oversees branch level administrative functions and coaches MFQ personnel on completion of efforts. Plans, develops, manages and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations.
Provides direction on administrative operational issues; and delegates and completes administrative tasks within the branch. Communicates with branch administrators, staff, and outside organizations to coordinate various requirements for the branch. Coordinates with the branch leadership on responsible administrative efforts, and communicates with representatives from the sections within the organization to complete work. Identifies internal and external resources needed to accomplish specific tasks.
May assist in conducting studies and analyses, and compiles, collects, and coordinates data for reports. May conduct studies and analyses of irregularities and deficiencies. May represent staff level personnel at meetings and conferences. Responsible for records management and file administration for various subject matter. May serve as an action officer in conducting a variety of administrative information flow studies, work processes, reviews, and improvement studies to provide management with recommendations for optimum utilization of available resources. May prepare reports and information for presentations. Assists in establishing internal procedures to secure control in meeting deadlines, progress reports and directives.
Works with all echelons of personnel to provide technical guidance and directions. Utilizes knowledge and understanding of management principles, practices, methods, and techniques to perform work. Interprets regulatory directives and procedures. Acts as an administrative point of contact for planning and directing implementation of required regulations. May prepare instructions and local operating procedures for implementation of regulations and follow up to ensure compliance with instructions.
Serves as the point of contact for MFQ with the System of Record (currently ETMS2) , and ensures all tasks are appropriately delegated and processed. Provides ETMS2 guidance and training to leadership personnel, action officers and administrators of the branch. Ensures all tasking requirements are met and may serve as a liaison to other levels of Headquarters Marine Corps.
Serves as a point contact for the Defense Travel System. Monitors Non-appropriated (NAF) and Appropriated (APF) Fund travel and ensures regulatory compliance and adjudication of all branch orders and vouchers.
Serves as branch Program Coordinator for the branch travel card program. Determines delinquencies, misuse, and abuse of cards, and makes recommendations for appropriate action. Coordinates with the Division Agency Program Coordinator to address trends and potential issues with account holders.
Adheres to safety regulations and standards. Observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
Qualifications
Four years of experience that demonstrates ability to plan, develop, manage, and control various responsible administrative programs and tasks for day-to-day operations, provide management advice, and coordinate logistical and administrative support for division staff level personnel. Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation. Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies, and precedents governing the operation. Must be able to successfully complete and maintain a security clearance.
Telework : Eligible for incremental telework as determined by MF policy.
How To Apply
All applications must be submitted onlinevia the MCCS Careers website: https://careers.usmc-mccs.org
Resumes/applications emailed or mailed will not be considered for this vacancy announcement. Tobe considered for employment, the application or resume must be submitted online by11:59 PM (ET) on the closing date of the announcement. Resumes with photos will not be allowed for this announcement.
Note: To check the status of your application or return to a previous or incomplete application, logintoyourMCCS user account and review your application status.
Closing Statement
GENERAL INFORMATION:Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation,membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI).For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
*Education/certification certificate(s), if applicable.
*If prior military, DD214 Member Copy
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.