Board & Community Management Partner

Board & Community Management Partner

Department: Corporate Affairs

Employment Type: Permanent

Location: Toronto, ON

Reporting To: Carlissa De Rose

Description

A strategic business partner who contributes to the development of the Board and community management framework and priorities by leveraging best in class governance processes. Directs and manages the activities of GS1 Canada's Board Governance by planning, guiding and managing meetings of GS1 Canada's Boards, Councils, Committees, and work groups. Manages, prepares and oversees agenda setting, meeting and material preparation, minute-preparation, and follow-up activities. This role ensures corporate compliance with GS1 Canada's by-laws, with established board governances policies and practices.

Key Responsibilities

Directs GS1 Canada's governance model and is a strategic business partner to internal stakeholders on assigned Boards, Committees and community groups to meet annual strategic objectives.

• Directing governance operations, including Board, Committee, and community group meetings, ensuring compliance with GS1 Canada's anti-competition policy and governance practices ;
• Building and maintaining trusted relationships with stakeholders, consultants, and internal departments for effective meeting management and alignment with strategic objectives ;
• As a business partner, working with business owners to:
  - align governance structure and composition to the organizational strategic direction ;
  - prepare for board meetings, including establishment of meeting outcomes, tracking action items from meetings and communication with other departments, if necessary ;
• Planning and managing processes for presenting issues to the Board, setting deliverable processes and timelines, and managing distribution of meeting materials and communications ;
• Acting as the Corporate Secretary at assigned meetings, producing accurate and timely minutes, and facilitating internal meeting preparations ;
• Developing change plans and communications for new governance practices, and enhancing Board onboarding, orientation, and education programs.

Directs, develops and maintains GS1 Canada's board and corporate governance practices including:

• Annual corporate filings ;
• Policies and mandates ;
• Researches trends in the field of board governance and recommends changes in procedures, practices and approaches to enhance governance and board management.

Managing administrative tasks related to Board, Committee, and work group composition, and maintaining reference materials and communication platforms.
Defining success in this role:

Collaborative Management Approach: develop working relationships across various aspects of GS1 Canada's business and build consensus on board management and meetings.

• Meeting Execution: Delivery of well planned and executed hybrid meetings, including post meeting materials
• Stakeholder Management: Development and maintenance of relationships with stakeholders at the Board, Committee and Work Group levels and in the meeting process. Model and drive best practice for all work streams.
• Strong Communicator: Strong communication written and verbal to effectively share recommendations to internal senior stakeholders and to develop concise board written communications.
• Discipline, a high degree of self-direction and familiarity with management, Board processes, and with the operational mandates of Not-for-Profit organizations (NPO) and how NPO's conduct business at the most senior levels.
• Values Champion: Embodying and practicing corporate values in thedelivery and communication of projects, people management, stakeholder relationships and day-to-day work.
• Drive for Results: Relentless focus on achieving strategic objectives through effective governance management, proactive accountability, precise communication, and fostering collaborative relationships to ensure high-quality outcomes and continuous improvement.
• Patience: Maintaining composure and professionalism in high-pressure situations, thoughtfully addressing stakeholder concerns, and persistently working through complex governance processes to achieve long-term strategic goals.
• Creative Problem Solving: Developing innovative solutions to complex governance challenges, leveraging diverse perspectives, and continuously enhancing processes to align with best practices and strategic objectives.
• Listening: Actively seeking and valuing input from stakeholders, accurately capturing and reflecting their insights in meeting minutes and decisions, and ensuring open and effective communication channels to address concerns.

Skills, Knowledge & Expertise

• High level of proficiency with Office 365 (Word, Excel, Teams, Outlook, PowerPoint, SharePoint etc.)
• Proficiency with Adobe InDesign, Acrobat, webinar/teleconference applications
• Outstanding, proven interpersonal, listening and negotiation skills, with the ability to communicate, maintain good relations with staff at all levels and influence others
• Demonstrated ability to work independently and as an effective team member, to take initiative, to be proactive in anticipating and responding to board needs, and to manage multiple and changing priorities and deadlines
• Proven ability to work well under deadline pressure and produce results in a collaborative, team-oriented and fast-paced environment.
• Proven strong analytical skills with the proven ability to understand and synthesize complex issues or situations and to make sound and creative recommendations or decisions
• Demonstrated ability to plan and manage projects in an environment requiring co-operation, coordination and flexibility to meet objectives
• Superior written and oral communication skills addressing all audiences, particularly senior stakeholders and board members
• Proven strong attention to detail

Job Experience & Education Requirements:

• What is the combination of minimal required level of education and on-the-job experience?
• Undergraduate university degree (Bachelor or Honors Bachelor)
• 7-9 years related experience +continuous training and knowledge/skills upgrading
• One or two year post-secondary education certificate ( College, Training Institute, Trade school)
• A Minimum of 10 years related experience and training/continuous ongoing development

Other (what specific certification or professional designation might be required for the job?):

• Chartered Governance Professional qualification is an asset (CGIC/IQP)
• Language Requirement: English