Space Management Specialist, GS 11/12/13 FFD, Portfolio Management Unit 3 (FBI ONLY)

Job Opening: 55625
Open to current, permanent FBI employees in all locations
Opening Date: June 18, 2024
Closing Date: July 02, 2024 11:59 p.m. (EST)

Job Summary
Position: Space Management Specialist, GS 11/12/13
Division: Finance and Facilities Division
Unit: Portfolio Management Unit 3
Location: Washington, D.C ( A new Space Management Specialist vacancy has opened in the Field Operations Support Section (FOSS).
Working Hours: 8:00am - 4:30pm
Salary:
GS11- $72,533.00-$94,317.00
GS12 - $86,962.00- $113,047.00
GS 13 - $103,409.00 - $134,435.00
Full Performance Level: GS-13
Number of Positions Available: 1
Duration: Full Time/Permanent
Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.
Key Requirements

• Must be a current, permanent FBI employee
• Travel is required

ALL applicants must verify completion of the basic education requirement by submitting a copy of college transcripts by the closing date of the vacancy announcement. ( if applicable )
Major Duties
GS-11:

• Provides adequate housing for FBI personnel space needs including office, warehouse, storage, computer facilities, garage, photographic, facilities, and other types of specialized facilities.
• Ensures adequate funding is available for the acquisition and renovation of space.
• Develops space allocation standards for Headquarters Divisions, Field Offices, and Resident Agencies.
• Liaises with top FBIHQ officials and General Services Administration (GSA) representatives both at the Headquarters level and the Regional Office level and on occasion with other Government agencies and private concerns.

GS-12, in addition to the above duties:

• Serves as an expert Building Management Specialist responsible for processing space management projects which are at a high level of complexity and/or involve major expansions, realignments, or relocations of offices.
• Reviews furniture layout drawings and final Bill of Materials, and monitors delivery/installation of commercial office furniture.
• Prepares detailed requests concerning proposed projects for submission to the General Services Administration (GSA), ensuring all necessary justification material is included and adheres with applicable Federal rules and regulations governing space acquisition processes.
• Develops highly specialized requirements packages for projects which incorporate space, security, utility, emergency power, automation, photo, garage facility, and other types of special purpose space peculiar to the needs of the requesting office.

GS-13, in addition to the above duties.

• Serves as subject matter expert on all aspects of a relocation to include (but not limited to) matters relative to furniture acquisition and transfer, telecommunications equipment, computers and associated systems as well as other technical equipment, and moving companies to be utilized.
• Provides guidance, direction, and/or oversight of lower-level specialists regarding proposed relocation sites; performs personal reviews of proposed relocation sites; reviews and approves all correspondence relating to the relocation before release.
• Conducts extensive on-site surveys of proposed relocation properties to determine actual space requirements; researches available funding; and determines personnel needs and the impact of other program areas on proposed projects; provides input to supervisor and/or higher level management concerning conclusions reached from survey results.
• Provides guidance and direction to Headquarters Divisions and Field Office personnel concerning lease management; ensures proper procedures are being followed with regard to such items as oversight of lease contracts, utility bill verification, assignment and utilization of space, proper maintenance of reports concerning periodic building inspections, and the like.

Qualifications and Evaluations
Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.
Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.
If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.
All applicants will be rated on the following Competencies:

• Communication
• Flexibility/Adaptability
• Organizing and Planning
• Project Management

Specialized Experience (SE):
GS-11: Applicant must possess at least one (1) year of specialized experience equivalent to the GS-9 grade level. SE is defined as follows:

• Researching, reviewing, and making final decisions on highly complex and difficult space management matters.
• Coordinating and directing FBI programs concerning the acquisition, release, construction, renovation, repair, and improvement of FBI space holdings.
• Experience with project management pertaining to design, cost, schedule, and risk.
• Making immediate decisions affecting both monetary considerations and project direction

GS-12: Applicant must possess at least one (1) year of specialized experience equivalent to the GS-11 grade level. SE is defined as follows, in addition to the above:

• Conducting detailed surveys and analyzing the results to determine the feasibility of proceeding with the project.
• Evaluates proposals, with statistical practices, presented by lessors or contractors to ensure estimates are reasonable.
• Initiating, developing, planning, and participating in training seminars.

GS-13: Applicant must possess at least one (1) year of specialized experience equivalent to the GS-12 grade level. SE is defined as follows, in addition to the above:

• Develops functional floor plans incorporating highly specialized space, security, utility, and other requirements and/or serves as an advisor to architectural/engineering firms for the preparation of such plans.
• Makes authoritative decisions which materially affect project costs concerning distribution of space, incorporation of special needs, such as security, fire/safety considerations, and the like.
• Attends meetings with officials from FBI Field Offices, GSA, contractors, and lessors to discuss construction progress and provide recommendations and alternative solutions to problem situations.

Education
All degrees must be from an accredited college or university. Education may be substituted for specialized experience as follows:
GS-11: Applicant must have a Ph.D. OR equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related.
How to Apply
For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on How to Apply . If applying online is a hardship, please use the contact information listed in the vacancy announcement prior to the closing date for assistance.
Required Documents
To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

Your resume, specifically noting relevant work experience and associated start and end dates

A complete assessment questionnaire

Other supporting documents (if applicable) :

• College transcripts, if qualifying based on education or if there is a positive education requirement
• Memorandum for Record (MFR), Please see Additional Information

Documents that were uploaded one or more years ago will need to be uploaded again. Although an applicant may see these documents within their current profile, the HR Specialists may not have access to view them. All applicants are being asked to upload another copy (if applicable) to ensure the staffing units can review the complete application.
You must complete this application process and submit any required documents by 11:59 p.m. (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.
What to Expect Next
Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.
Additional Information

• Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.
• As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
• Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing the other workplace safety protocols. Positions with fitness for duty requirements or those that require international travel may require proof of certain vaccinations.
• Management may select at any grade for which this position has been announced.
• Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.
• Limited Movement: Policy has been implemented wherein support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to lower grade for a minimum of 12 months. HRD will waive this limited movement policy for qualified employees, who have received an official notification letter that their current position is being relocated to Redstone Arsenal in Huntsville, Alabama by 2024, so those employees can compete for a position elsewhere.
• Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded. Probationary employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
• Candidates will not be considered if currently on a Performance Improvement Plan (PIP); a Letter of Requirement (LOR); or have failed a PIP or LOR and are currently awaiting the final action by HRD.

a. A Performance Improvement Plan (PIP) is a 90-day written developmental plan for an employee whose performance on one or more critical elements is rated "Inconsistent."
b. A Letter of Requirement (LOR) is issued when a supervisor identifies leave abuse and/or when frequent absences negatively impact operations of an office.

• Relocation expenses will be borne by the selectee, except FBI employees returning from LEGAT assignment. Employees returning from LEGAT assignments must advise the Staffing and Administrative Unit / International Operations Division of their application for this position.
• Current tax law impacts your transfer by making your moving expense reimbursements taxable. Please contact Transfer_Issues for information regarding taxable expenses. For additional insight on the personal impact of the IRS tax rules, you may wish to contact the IRS or a tax professional. Federal Travel Regulation provides that the Withholding Tax Allowance (WTA) plus the Relocation Income Tax Allowance (RITA) are designed to "substantially reimburse" an employee for the additional Federal, State, and Local taxes associated with a change of duty station and the FBI has the authority to compensate employees through the WTA and RITA.
• Candidates receiving a transfer of physical location, whether at the expense of the FBI or not, will be required to complete a one year commitment to the assignment, prior to moving to a new position at the FBI. The 12-month waiting period begins the day an employee reports for duty at the new location.
• Employees selected for promotions at the GS-12 level or higher, as well as employees selected for positions where a transfer of location is required, will be processed through the name check program prior to being notified of their selection.
• Memorandum for Record: Work performed outside assigned duties (that would not normally be documented on a SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive fu