Manager - Special Services
Apply NowCompany: Bethel School District 403
Location: Spanaway, WA 98387
Description:
Position Type:
Administration/Manager
Date Posted:
6/23/2024
Location:
SPECIAL SERVICES
Date Available:
July 1, 2024
Closing Date:
06/28/2024
GENERAL SUMMARY
This position's responsibilities are to assist the Executive Director for Special Services in the implementation of all department goals to meet the district mission for the department. Also to assure that the Special Services Department meet strict deadlines and produce accurate state and Federal reports required to generate the funding base for the district's special education program. Responsibilities also include supervising and coordinating accurate student counts, data collection and analysis, and providing technical assistance and training to staff on laws, rules, and regulations governing compliance related to special education enrollment. This position is responsible to maintain accurate count and staffing records to meet auditing and monitoring standards. To assist directors by answering/researching questions/problems and providing clarification to directors and building staff. Responsible for classified staff evaluations, goal setting, professional growth plans, and placement. Involvement in long-range planning by teaming with directors in putting into place program changes from the WACs and re-authorization legislation through staff training and site visits and assist in preparing student enrollment projections. Assignment of classified staff as needed. Participate as requested as an active member in the district negotiating team.
ESSENTIAL FUNCTIONS
1. Direct support activities to assist the department in reaching district goals and philosophies. Develop building funding allocations based on student projections; implement procedures for program development and changes as the directors establish them. Allow directors to focus more on program vision, administrative support to buildings, and program implementation by managing specific supportive activities.
2. Serves as technical assistance provider at building and district level in the areas of special education rules and regulations and data collection related to special education enrollment and count procedures. Team lead for gathering data for the district's Safety Net application.
3. Assists in the development, implementation, and management of Bethel's Online Special Educator's System including integration with Synergy. Manages Special Ed. Synergy system. Provides staff inservice and training for all Special Services program staff in administrative use of technology, forms, systems, and the Special Services on-line reporting process related to Synergy and the student system.
4. Coordinates and submits state and Federal reports to generate special services funding; ensures compliant paper work; audits accuracy of student count. Prepares report and electronically transfers report to the state according to required program deadlines.
5. Attends meetings of special education service providers to provide training to improve the reporting process. Coordinates with new staff to ensure compliant paperwork. Provides general placement and related service information from existing records.
6. Develop training manuals and work with the forms committee to keep the student records reporting process compliant with state and district mandates.
7. Responds to requests from various outside agencies (public, state, and Federal) as appropriate. Conducts data research collection and analysis. Researches processes used in other districts and agencies to maintain and streamline an efficient student reporting system.
8. Maintains security of the program's student records according to FERPA and HIPPA guidelines and assists in the design and implementation of records storage needs for Special Ed. records retention. Knowledge of state and Federal records destruction policies and procedures. Responsible for the coordination and implementation of the destruction of student records.
9. Supervises Technician Support Technicians and Special Education Registrars to keep the integrity of the program and to provide quick and accurate response to requests from district, state, and Federal personnel.
10. Models appropriate and cooperative behavior, including protecting confidential information consistent with district ethical guidelines.
11. Assist in the implementation and application of rules and regulations compliance. Team with directors in the development of procedures, forms, and review of programs in classrooms - site visits. Background data collected by the manager and utilized by the directors in decision making.
12. Certificated/classified personnel - process job postings, descriptions, placement of staff, and personnel action forms. Be aware of BEA/PSE guidelines to help problem solve personnel issues. Work with Human Resources and building principals on staff assignments and displacements. Maintain an up to date spreadsheet of program staff in buildings.
13. Be a contact person for the auditor of grant programs. Understand the auditing/monitoring standards and be ready to provide data as needed. Ability to understand and respond to auditor's requests. Support the Executive Director in preparation of records for lawsuits and citizen complaints.
14. Assist Executive Director in anticipating program impacts by generating reports to determine caseload and program needs and establish student projections that drive program staffing.
15. Monitors and assigns support paraeducators for program and student needs. Verifies and approves employee time sheets and submits for pay.
16. Other duties consistent with the intent and scope of this position.
REPORTING RELATIONSHIPS
This position reports to the Executive Director for Special Services.
MENTAL DEMANDS
Experiences frequent interruptions; required to meet inflexible deadlines; requires concentration and attention to detail; may occasionally deal with distraught or difficult individuals.
PHYSICAL DEMANDS
Required sitting for prolonged periods; exposing to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer.
MINIMUM QUALIFICATIONS
Education and Experience
Education, training, and experience necessary to carry out the assignment.
Allowable Substitutions: None
Required Knowledge, Skills, and Abilities
Extensive knowledge of technology and data management of special programs such as special education, ECEAP, 504, and MultiLingual Education (MLE) - especially in the areas of compliance, policies, and procedures. Proven history of positive verbal and written communication skills. Also, strength in listening skills, problem resolution, and working with a wide variety of people. Skills in facilitation and mediation - representing the district in negotiations with unions. Knowledge of the Continuous Quality Improvement Process. Ability to organize responsibilities to be effective, develops open communication, and be a flexible member of the administrative team. Evaluation of classified staff performance and development, provide motivation and supervision to staff. Assist in the hiring process by preparing job postings, descriptions, and personnel action forms, and act as a member of the hiring teams. Ability to use spreadsheets and databases to collect, display, and interpret data. Ability to develop and monitor budgets and building staffing allocations.
Licenses/Special Requirements
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.
UNIT AFFILIATION
This is a non-union,Specialist Level 1 exempt position.
WAGES AND BENEFITS
Click here to access details on the following:
Salaries/Wages - $104,993.00/annual salary
Insurance
Retirement Plans
Paid Time Off or Vacation
Paid Holidays
Other Compensation
Application Procedure:
Apply online
Non-Discrimination Policy
Bethel School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance Coordinator, Debbie Carlman, [redacted], [redacted]; Title IX Coordinator, Bryan Streleski, [redacted], [redacted]; and 504 Coordinator, Andrea Landes, [redacted], [redacted]. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387.
Administration/Manager
Date Posted:
6/23/2024
Location:
SPECIAL SERVICES
Date Available:
July 1, 2024
Closing Date:
06/28/2024
GENERAL SUMMARY
This position's responsibilities are to assist the Executive Director for Special Services in the implementation of all department goals to meet the district mission for the department. Also to assure that the Special Services Department meet strict deadlines and produce accurate state and Federal reports required to generate the funding base for the district's special education program. Responsibilities also include supervising and coordinating accurate student counts, data collection and analysis, and providing technical assistance and training to staff on laws, rules, and regulations governing compliance related to special education enrollment. This position is responsible to maintain accurate count and staffing records to meet auditing and monitoring standards. To assist directors by answering/researching questions/problems and providing clarification to directors and building staff. Responsible for classified staff evaluations, goal setting, professional growth plans, and placement. Involvement in long-range planning by teaming with directors in putting into place program changes from the WACs and re-authorization legislation through staff training and site visits and assist in preparing student enrollment projections. Assignment of classified staff as needed. Participate as requested as an active member in the district negotiating team.
ESSENTIAL FUNCTIONS
1. Direct support activities to assist the department in reaching district goals and philosophies. Develop building funding allocations based on student projections; implement procedures for program development and changes as the directors establish them. Allow directors to focus more on program vision, administrative support to buildings, and program implementation by managing specific supportive activities.
2. Serves as technical assistance provider at building and district level in the areas of special education rules and regulations and data collection related to special education enrollment and count procedures. Team lead for gathering data for the district's Safety Net application.
3. Assists in the development, implementation, and management of Bethel's Online Special Educator's System including integration with Synergy. Manages Special Ed. Synergy system. Provides staff inservice and training for all Special Services program staff in administrative use of technology, forms, systems, and the Special Services on-line reporting process related to Synergy and the student system.
4. Coordinates and submits state and Federal reports to generate special services funding; ensures compliant paper work; audits accuracy of student count. Prepares report and electronically transfers report to the state according to required program deadlines.
5. Attends meetings of special education service providers to provide training to improve the reporting process. Coordinates with new staff to ensure compliant paperwork. Provides general placement and related service information from existing records.
6. Develop training manuals and work with the forms committee to keep the student records reporting process compliant with state and district mandates.
7. Responds to requests from various outside agencies (public, state, and Federal) as appropriate. Conducts data research collection and analysis. Researches processes used in other districts and agencies to maintain and streamline an efficient student reporting system.
8. Maintains security of the program's student records according to FERPA and HIPPA guidelines and assists in the design and implementation of records storage needs for Special Ed. records retention. Knowledge of state and Federal records destruction policies and procedures. Responsible for the coordination and implementation of the destruction of student records.
9. Supervises Technician Support Technicians and Special Education Registrars to keep the integrity of the program and to provide quick and accurate response to requests from district, state, and Federal personnel.
10. Models appropriate and cooperative behavior, including protecting confidential information consistent with district ethical guidelines.
11. Assist in the implementation and application of rules and regulations compliance. Team with directors in the development of procedures, forms, and review of programs in classrooms - site visits. Background data collected by the manager and utilized by the directors in decision making.
12. Certificated/classified personnel - process job postings, descriptions, placement of staff, and personnel action forms. Be aware of BEA/PSE guidelines to help problem solve personnel issues. Work with Human Resources and building principals on staff assignments and displacements. Maintain an up to date spreadsheet of program staff in buildings.
13. Be a contact person for the auditor of grant programs. Understand the auditing/monitoring standards and be ready to provide data as needed. Ability to understand and respond to auditor's requests. Support the Executive Director in preparation of records for lawsuits and citizen complaints.
14. Assist Executive Director in anticipating program impacts by generating reports to determine caseload and program needs and establish student projections that drive program staffing.
15. Monitors and assigns support paraeducators for program and student needs. Verifies and approves employee time sheets and submits for pay.
16. Other duties consistent with the intent and scope of this position.
REPORTING RELATIONSHIPS
This position reports to the Executive Director for Special Services.
MENTAL DEMANDS
Experiences frequent interruptions; required to meet inflexible deadlines; requires concentration and attention to detail; may occasionally deal with distraught or difficult individuals.
PHYSICAL DEMANDS
Required sitting for prolonged periods; exposing to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer.
MINIMUM QUALIFICATIONS
Education and Experience
Education, training, and experience necessary to carry out the assignment.
Allowable Substitutions: None
Required Knowledge, Skills, and Abilities
Extensive knowledge of technology and data management of special programs such as special education, ECEAP, 504, and MultiLingual Education (MLE) - especially in the areas of compliance, policies, and procedures. Proven history of positive verbal and written communication skills. Also, strength in listening skills, problem resolution, and working with a wide variety of people. Skills in facilitation and mediation - representing the district in negotiations with unions. Knowledge of the Continuous Quality Improvement Process. Ability to organize responsibilities to be effective, develops open communication, and be a flexible member of the administrative team. Evaluation of classified staff performance and development, provide motivation and supervision to staff. Assist in the hiring process by preparing job postings, descriptions, and personnel action forms, and act as a member of the hiring teams. Ability to use spreadsheets and databases to collect, display, and interpret data. Ability to develop and monitor budgets and building staffing allocations.
Licenses/Special Requirements
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.
UNIT AFFILIATION
This is a non-union,Specialist Level 1 exempt position.
WAGES AND BENEFITS
Click here to access details on the following:
Salaries/Wages - $104,993.00/annual salary
Insurance
Retirement Plans
Paid Time Off or Vacation
Paid Holidays
Other Compensation
Application Procedure:
Apply online
Non-Discrimination Policy
Bethel School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance Coordinator, Debbie Carlman, [redacted], [redacted]; Title IX Coordinator, Bryan Streleski, [redacted], [redacted]; and 504 Coordinator, Andrea Landes, [redacted], [redacted]. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387.