Program Manager II (Contract Performance Analyst), Grade 25
Apply NowCompany: Office of Procurement
Location: Rockville, MD 20850
Description:
Job Description
CLOSING DATE: Open until filled
It is currently planned that candidates will be contacted beginning July 8, 2024, to schedule interviews.
ABOUT THE Office of Procurement
OUR MISSION: To facilitate the use of public funds to effectively procure goods, services, and construction in an inclusive, transparent, and equitable manner that best serves County residents, businesses, and the public interest.
The Office of Procurement is comprised of hard-working, intelligent, and thoughtful staff members. Some staff members have been here for 1 year, and others for 30 years. But our core values remain the same: efficiency, collaboration, transparency, and empathy. We strive to embody those core values in our everyday operations and interactions.
ABOUT THE JOB:
The Office of Procurement (PRO) seeks up to three (3) Contract Performance Analyst (Program Manager II) positions within the Division of Operations. Contract performance analysts work closely with user department contract administrators to ensure compliance with procurement policies, procedures, and contractual requirements. Our goal is to identify, investigate and prevent contract value leak. This is intended to improve contract quality, use contracts efficiently and effectively, improve supplier management, generate savings, and focus more on collaboration and innovation between the Office of Procurement and internal stakeholders. Contract performance analysts review current contracts for intent vs. use and then takes a proactive approach to future contract development. The contract performance analyst is positioned to deepen understanding of contract utilization, contract adherence, and the ability to identify unnecessary spending and improper contract management.
WHAT YOU'LL BE DOING
PRO seeks up to three (3) Contract Performance Analyst II positions who will be responsible for conducting thorough contract investigations, reviewing the intent vs use of contracts, and payment audits to verify that invoices are accurate and compliant with contract terms with supporting documentation. Upon the departments determination for a need of goods, services or construction, the contract performance analyst will also assist departments with solicitation development to ensure the appropriate procurement mechanism and sufficient language is utilized so the County obtains the best quality and value for future contracts.
We are looking for a person who can successfully perform the following duties that include but are not limited to:
WHO WE ARE SEEKING
ADDITIONAL INFORMATION
Jobsite location: This position will require the ability to be on-site at the Office of Procurement as well as at various department locations across the county. This position is also eligible for telework opportunities.
To ensure a positive workplace and to comply with federal, state and County laws, the incumbent is responsible for completing mandatory trainings within the first three to six months or within the specified timeframe.
Additional Employment Information
OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.
Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR[redacted] . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
Minimum Qualifications
Experience: Thorough five (5) years professional experience in procurement and/or contract management.
Education: Graduation from an accredited college or university with a Bachelor's Degree.
Equivalency: An equivalent combination of education and experience may be substituted.
Preferred Criteria
The applications of those individuals meeting the minimum qualifications will be placed on the eligible list as qualified. Preference for interview will be given to candidates with the experience below.
Taking the time to address these experience areas in your resume is suggested.
Experience analyzing, interpreting, understanding, and applying laws, regulations, policies, and procedures related to the procurement of goods and services. Familiarity in public procurement and CPPB or similar professional accreditation is a plus. Experience in contract administration, management, and/or development. Experience with procurement compliance audits, risk assessments, or internal controls. Experience using enterprise systems software and computer technology such as ERP/Oracle, Microsoft Office products, Adobe Reader/Writer, SharePoint.
Minimum Salary 77629
Maximum Salary 124575
Currency USD
CLOSING DATE: Open until filled
It is currently planned that candidates will be contacted beginning July 8, 2024, to schedule interviews.
ABOUT THE Office of Procurement
OUR MISSION: To facilitate the use of public funds to effectively procure goods, services, and construction in an inclusive, transparent, and equitable manner that best serves County residents, businesses, and the public interest.
The Office of Procurement is comprised of hard-working, intelligent, and thoughtful staff members. Some staff members have been here for 1 year, and others for 30 years. But our core values remain the same: efficiency, collaboration, transparency, and empathy. We strive to embody those core values in our everyday operations and interactions.
ABOUT THE JOB:
The Office of Procurement (PRO) seeks up to three (3) Contract Performance Analyst (Program Manager II) positions within the Division of Operations. Contract performance analysts work closely with user department contract administrators to ensure compliance with procurement policies, procedures, and contractual requirements. Our goal is to identify, investigate and prevent contract value leak. This is intended to improve contract quality, use contracts efficiently and effectively, improve supplier management, generate savings, and focus more on collaboration and innovation between the Office of Procurement and internal stakeholders. Contract performance analysts review current contracts for intent vs. use and then takes a proactive approach to future contract development. The contract performance analyst is positioned to deepen understanding of contract utilization, contract adherence, and the ability to identify unnecessary spending and improper contract management.
WHAT YOU'LL BE DOING
PRO seeks up to three (3) Contract Performance Analyst II positions who will be responsible for conducting thorough contract investigations, reviewing the intent vs use of contracts, and payment audits to verify that invoices are accurate and compliant with contract terms with supporting documentation. Upon the departments determination for a need of goods, services or construction, the contract performance analyst will also assist departments with solicitation development to ensure the appropriate procurement mechanism and sufficient language is utilized so the County obtains the best quality and value for future contracts.
We are looking for a person who can successfully perform the following duties that include but are not limited to:
- Establishing and maintaining strong relationships with internal business stakeholders.
- Building a strong understanding of the needs, requirements, and priorities across assigned departments.
- Conducting reviews of procurement records, including contracts, purchase orders, invoices, certificates of insurance, and supporting paperwork.
- Identifying and investigating discrepancies in procurement documentation, collaborating with internal stakeholders and vendors to resolve issues and ensure timely resolution.
- Monitoring vendor performance in collaboration with the departmental Contract Administrators (CA) and review future opportunities for contract improvement.
- Providing guidance and support to departmental staff on procurement compliance requirements, documentation standards, and best practices for collecting and maintaining contract documentation.
- Monitoring and tracking compliance metrics, trends, and findings, and prepare reports and presentations for management review.
- Identifying opportunities for process improvement and risk mitigation.
WHO WE ARE SEEKING
- You have a comprehensive knowledge of contract management in support of a large organization.
- You have experience in audits, risk assessments, and internal control reviews.
- You have experience in analyzing, interpreting, understanding, and applying laws, regulations, policies, and procedures related to the procurement of goods and services.
- You can manage simultaneous projects and you are meticulous, detail-oriented, organized, timely, and reliable to successfully complete all tasks.
- You are self-sufficient and a problem-solver who can keep work functions flowing.
- You communicate positively, in both oral and written form, and deliver clear and accurate messages to vendors, departments, and upper leadership.
- You are a passionate self-starter with the highest integrity and ethics and understand confidentiality requirements for sensitive procurement information and documentation.
- You are skillful in using a computer and automated office technology at an advanced level. This may include but is not limited to: knowledge of Microsoft Office products (Word, Excel, Outlook, PowerPoint, Office 365), Adobe Reader/Writer, SharePoint, Enterprise software (ERP/Oracle), specialized software (BASIS, eBudget, Hyperion), and other computer-based analytical and modeling tools.
ADDITIONAL INFORMATION
Jobsite location: This position will require the ability to be on-site at the Office of Procurement as well as at various department locations across the county. This position is also eligible for telework opportunities.
To ensure a positive workplace and to comply with federal, state and County laws, the incumbent is responsible for completing mandatory trainings within the first three to six months or within the specified timeframe.
Additional Employment Information
OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.
Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR[redacted] . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
Minimum Qualifications
Experience: Thorough five (5) years professional experience in procurement and/or contract management.
Education: Graduation from an accredited college or university with a Bachelor's Degree.
Equivalency: An equivalent combination of education and experience may be substituted.
Preferred Criteria
The applications of those individuals meeting the minimum qualifications will be placed on the eligible list as qualified. Preference for interview will be given to candidates with the experience below.
Taking the time to address these experience areas in your resume is suggested.
Minimum Salary 77629
Maximum Salary 124575
Currency USD