Financial Analyst II

Additional Qualifications and Skills

Essential skills and experience

• Strong financial skills, attention to detail and the ability work independently.
• Ability to communicate effectively verbally and in writing with professionalism and a customer service mindset.
• Excellent technical skills including in-depth knowledge of Microsoft Excel and other financial analysis and reporting tools. Working knowledge of financial administration principles, compliance workflow, and business processes.
• Strong attention to detail and exceptional organizational skills, with a demonstrated ability to prioritize and perform multiple tasks.
• Contributes to the mission and vision of HSDM and models the School's core values in all facets of the work. Promotes a customer service environment, including providing support to multiple constituents including faculty, staff, and students.
• Ability to successfully pass a comprehensive background check at hire.

Nonessential skills and experience

• Understanding of Harvard University financial process, chart of accounts, and supporting tools valuable.

Additional Information

• Compensation Range (hourly rate): Salary is based on related experience, expertise, and internal equity. Generally new hires can expect compensation between the minimum and midpoint of the range.
• The primary work location for this position is Boston, MA. Per the University payroll policy all work (including remote) must be performed in a state in which Harvard is registered to do business. In order to be on Harvard payroll, you must reside in a University payroll registered state.
• The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
• Harvard School of Dental Medicine cannot offer visa support or work permission for this opportunity.

Schedule

Monday-Friday 9:00 AM to 5:00 PM
Full-time / 35 hours per week / Remote with occasional onsite presence
required

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 3 years' relevant work experience

Position Description

General Statement of Duties: The Financial Analyst is responsible for accurate financial reporting and planning for all of HSDM and oversight of core financial activities in collaboration with the HSDM Finance Team. They will provide support and analyses that relate to HSDM operations, policy development and documentation, process analysis, management tools, and compliance. Reporting to the Chief Financial Officer, the incumbent is part of a team who collectively manages the accounting and financial operations of the School.

Essential Responsibilities

Financial Operations and Administration (75%)

• Monitors, reviews, and approves department transactions in B2P, Concur, GL-PCR salary journals. Liaises with the HSDM grant team on sponsored activity and transactions.
• Ensures compliance with Harvard University financial policies, procedures, and applicable legal rules and regulations when processing payments, reimbursement, advances, travel, and general accounting.
• Serves as an important source of information on complex fiscal policies and procedures including federal funding rules, and advises faculty, students, and staff on existing options or alternatives, effectively recommending courses of action on fiscal matters.
• Serving as the school's local university card administrator (PCard, Corporate Card, Department Card) reviews submissions, interpret applicability of expenses to financial policies. Research discrepancies and corrects as necessary.
• Acts as a resource for departments on transactional inquiries and financial/budgetary questions that require problem-solving and analytic capability. Provides regular and ad hoc basis financial information to faculty, administrators, and team members.
• Ensures that payments are made based on proper authorization, supported by sufficient documentation, and allocated to appropriate accounts/funds.
• Assists in the maintenance of vendor accounts and ensures timely clearance of outstanding payables and receivables and resolution of expense discrepancies.
• Produces financial reports, including annual, monthly, quarterly, and ad hoc.
• Review credit vouchers and accompanying checks/deposit slips for Cash Receipts delivery. Liaise with Cash Receipts to resolve discrepancies.
• Analyses monthly and year-end close data and prepares variance analysis to ensure accuracy of financial statements.
• Assists in the performance of audit functions to ensure accuracy and compliance with internal and external regulations.
• Assist in fixed assets management process, including analysis of the type of equipment to be purchased, the anticipated useful life of the asset, and classification of the asset in Oracle; and reconciliation of general ledger balance sheets and Oracle assets.
• Assists in Quarterly Reporting Review process for FAR
• Performs other related duties as assigned or requested.

Financial Planning and Analysis (25%)

• Assists in maintain costing budget records in HUBS up-to-date, reconciling HUBS and PeopleSoft data every month
• Assists with the annual budget process and multi-year forecasts
• Provides analytical and reporting support for the budget process, year-end reporting, and overall financial management
• Works closely with department managers and staff to effectively manage the School's finances
• Prepares complex financial reports and analyses, including ad hoc reporting using SmartView, OBI, and excel
• Trains department users in budget and analytical reporting tools
• Assists departments with financial reporting
• Performs other related duties as assigned or requested.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format Details

This position is eligible for 100% remote work. Employees may work from any of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

Located in the heart of Boston's Longwood Medical Area, Harvard School of Dental Medicine (HSDM) ranks as one of the preeminent schools of dental medicine in the country. HSDM educates clinicians, educators, researchers, and leaders in the profession; boasts core strength in musculoskeletal-disease research; and, offers students public health opportunities in local communities and across the globe.