Records and Information Management Specialist, GS-0308-12, Information Management Division, Winchester, Virginia (FBI Only)

Open to current, permanent FBI employees in all locations
Opening Date: July 1, 2024
Closing Date: July 15, 2024 11:59 p.m. (EST )

Job Summary
Position: Records and Information Management Specialist, GS-0308-12
Division: Information Management Division
Units: Bureau File DocLab Unit and Information Maintenance Unit
Location: Winchester, Virginia
Working Hours: 7:00 a.m. - 3:30 p.m. (BFD) 6:00 a.m. - 5:00 p.m. (IMU)
Salary: GS-12 $99,200.00-$128,956.00
Full Performance Level: GS-12
Number of Positions Available: 2
Duration: Full Time/Permanent
Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.
Key Requirements

• Must be a current, permanent FBI employee

Major Duties

• Provides advice to managers and operational personnel regarding the Bureau's records and information management program which includes the creation, dissemination, research, storage, and disposition of records.
• Plans, researches, and analyzes records and information management functions to include: coordinating the proper disposition of records; collaborating with records liaisons and custodians; conducting quality control reviews; organizing records and information based on the Bureau's lines of business; developing plans for filing structures; and providing recommendations to improve workflow.
• Independently organizes and conducts studies involving a wide variety of records and information management functions. Plans the course of action, sets objectives, and determines the effectiveness of the studies.
• Analyzes records and information management business processes; creates, conducts, and or coordinates records management training; and ensures compliance with the overall mission and business needs.
• Prepares project plans to be utilized which include planning, analysis, performance measurements, and cost analysis. Defines the overall scope of analysis and evaluation to be conducted; develops criteria; ensures measures are taken which ensure accuracy, thoroughness, and validity; ensures objectives are met; and takes appropriate action.
• Prepares, presents, and defends recommendations and findings to management in written reports, memoranda, executive summaries, and analytical narratives. These may assist management in their decisions regarding the continuation, re-direction, or termination of projects.
• Participates in special and ad-hoc projects, working groups, and/or task forces.

Qualifications and Evaluations
Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.
Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.
If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.
All applicants will be rated on the following Competencies :

• Communication
• Organizing and Planning
• Analytic Thinking
• Quality Assurance
• Research (Data)
• Flexibility/Adaptability
• Information Management

Specialized Experience (SE):
GS-12: Applicant must possess at least one (1) year of specialized experience equivalent to the GS-11 grade level. SE is defined as follows:

• Comprehensive knowledge of a wide range of qualitative and/or quantitative methods for the assessment and improvement of records and information management processes.
• Knowledge of records and information management laws, executive orders, directives, policies, regulations, and precedents applicable to the administration of the program in order to align the records and information management program with the Bureau's mission and business needs.
• Knowledge of the complete records and information management process that supports the entire lifecycle of records in order to establish best practices and provide guidance on lifecycle requirements.
• Analytical ability to conduct comprehensive records and information management program studies and to develop logical, clear, and well-documented recommendations and conclusions.
• Ability to communicate clearly and effectively, both orally and in writing, in order to tactfully and persuasively advise and guide management relative to a variety of issues; make presentations; and prepare complete, clear, and concise formal and informal reports, correspondence, and briefings.

How to Apply
For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on How to Apply . If applying online is a hardship, please use the contact information listed in the vacancy announcement prior to the closing date for assistance.
Required Documents
To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

Your resume, specifically noting relevant work experience and associated start and end dates

A complete assessment questionnaire

Other supporting documents (if applicable) :

• Memorandum for Record (MFR), Please see Additional Information

Documents that were uploaded one or more years ago will need to be uploaded again. Although an applicant may see these documents within their current profile, the HR Specialists may not have access to view them. All applicants are being asked to upload another copy (if applicable) to ensure the staffing units can review the complete application.
You must complete this application process and submit any required documents by 11:59 p.m. (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.
What to Expect Next
Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.
Additional Information

• Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.
• As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
• Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing the other workplace safety protocols. Positions with fitness for duty requirements or those that require international travel may require proof of certain vaccinations.
• Limited Movement : Policy has been implemented wherein support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to lower grade for a minimum of 12 months. HRD will waive this limited movement policy for qualified employees, who have received an official notification letter that their current position is being relocated to Redstone Arsenal in Huntsville, Alabama by 2024, so those employees can compete for a position elsewhere.
• Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded. Probationary employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
• Candidates will not be considered if currently on a Performance Improvement Plan (PIP); a Letter of Requirement (LOR); or have failed a PIP or LOR and are currently awaiting the final action by HRD.

a. A Performance Improvement Plan (PIP) is a 90-day written developmental plan for an employee whose performance on one or more critical elements is rated "Inconsistent."
b. A Letter of Requirement (LOR) is issued when a supervisor identifies leave abuse and/or when frequent absences negatively impact operations of an office.

• Relocation expenses will be borne by the selectee, except FBI employees returning from LEGAT assignment. Employees returning from LEGAT assignments must advise the Staffing and Administrative Unit / International Operations Division of their application for this position.
• Candidates receiving a transfer of physical location, whether at the expense of the FBI or not, will be required to complete a one year commitment to the assignment, prior to moving to a new position at the FBI. The 12-month waiting period begins the day an employee reports for duty at the new location.
• Employees selected for promotions at the GS-12 level or higher, as well as employees selected for positions where a transfer of location is required, will be processed through the name check program prior to being notified of their selection.
• Memorandum for Record: Work performed outside assigned duties (that would not normally be documented on a SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum for Record):

a. Percent of time worked in the particular position (cannot conflict with main duties)
b. The month/year work began
c. Frequency worked (i.e., daily, monthly, etc.)
d. Specific duties performed
Attach the Memorandum for Record to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page. Please upload the attachment as type "Other."
Nepotism
Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative's appointment or promotion.
During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.
Reasonable Accommodation Request
The FBI provides reasonable accommodations to qualified applicants with disabilities. If you need a reasonable accommodation pursuant to a sincerely held religious belief or medical disability for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at REASONABLE_ACCOMMODA[redacted] , telephone at [redacted], or FAX at [redacted]. Your request will receive an individualized assessment.
This e-mail address is only for reasonable accommodation requests. Please do not submit your application and/or any questions unrelated to reasonable accommodations. Should any applications be received, they will not be forwarded for consideration during the hiring process.
Equal Employment Opportunity
The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise provided by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or any other non-merit.

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