Director of Faculty Operations (Project Management Specialist)

The School of Public Health-Bloomington seeks and accomplished, highly-motivated leader to serve as Director of Faculty Operations within the Office of the Dean. This individual will directly assist the Executive Associate Dean (EAD) with internal operations. Key components of the role include providing leadership and coordination of faculty affairs policies and practices including assisting with recruitment and retention, the faculty promotion and tenure process, faculty sabbatical applications, and addressing current faculty needs.

Job Summary

Department-Specific Responsibilities

• Requires a strong understanding of the school and campus key priorities and strategic projects to ensure the EAD is spending time in the most effective and impactful ways.
• Interacts with a wide range of school and campus constituents regarding faculty policies and procedures.
• Demonstrates appropriate discretion, and sound judgment in all meetings and projects.
• Proactively coordinates workflows and time management meeting necessary school, campus, and university deadlines.
• Manages complex policies and procedures ensuring that all requirements are met for applicants (e.g., hiring/promotion/tenure/sabbatical) and for the school.
• Works with department chairs to project department needs for faculty hires through quantitative and qualitative data analyses; presents data and findings in digestible format for leadership review.
• Works with Dean's Office-level leadership on school activities as well as distinguished visitors and guests.
• Works collaboratively with school leadership to plan and facilitate recruitment and retention events as appropriate.
• Organizes mentoring, professional development, and continuing education activities for early career through senior faculty members.
• Develops project plans, analyzes project outcomes and data, and tracks, forecasts, and reports on project metrics and performance gaps.
• Works with EAD to creatively resolve challenges and removes barriers as needed to ensure optimal procedural outcomes.
• Identifies and cultivates faculty members roles toward creating an engaging SPH-B community.
• Participates in leadership meetings and strategic implementation of organizational decisions.
• Manages medium to large projects, from start to finish, ensuring on time completion.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Coordinates and facilitates efforts of project team(s) consisting of various faculty and staff members.
• Communicates ongoing changes in tasks, goals, or performance.
• Collaborates to ensure that project objectives are achieved within established time frames.
• Provides supervision, guidance, and support to less experienced peers.
• Manages large projects of the most complex nature, from start to finish, ensuring on time completion within budget.
• Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Communicates ongoing changes in tasks, goals, or performance; supervises and trains project staff as needed.
• Develops and maintains project schedules, goals, and communication.
• Matrix manages teams to develop, evaluate, and revise project processes.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, contract finalization, and development of requirements and specifications.
• Provides guidance and support to less experienced peers.

General Responsibilities

• Implements the organization's strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
• Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
• Plans, directs and implements programs or events, including developing branding strategy and targeting audiences for these events.
• Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public. Troubleshoots and resolves issues and programs.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
• Oversees research and academic activities budgets for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals. Leads grant writing.
• Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
• Keep abreast of best practices to create and implement policies and procedures that deliver a quality program experience.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in relevant field

Preferred

• Master's degree in relevant field

WORK EXPERIENCE

Required

• 5 years of relevant experience

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Possesses a high degree of initiative
• Ability to influence internal and/or external constituents

Preferred

• Ability to drive multiple projects to successful completion
• Demonstrates project management skill
• Proficient communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrates time management and priority setting skills
• Highly thorough and dependable
• Ability to lead/manage others
• Demonstrates skill to clearly align responsibilities with IU and SPH strategic plans
• Ability to drive multiple projects to successful completion
• Demonstrates project management skills
• Excellent communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrates time management, problem solving and priority setting skills
• Highly thorough and dependable
• Demonstrates a high commitment to quality
• Ability to multi-task, prioritize, and pivot to pressing and time sensitive demands
• Demonstrates creativity, proactiveness, and the energy to be a team player who is comfortable functioning in a fluid and dynamic environment
• Maintains a high degree of professionalism
• Excellent attention to detail
• Ability to meet tight deadlines
• Possesses the ability and flexibility to work in a fast-paced, dynamic environment
• Ability to maintain and work with highly confidential information
• Ability to learn new office technologies and systems
• Proficient in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint
• Familiarity with Sales force CRM and Qualtrics
• Ability to make independent decisions
• Ability to work well in a collaborative environment

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [redacted] or by visiting IUPD.

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