Accounting Operations Director

Position Type:
Administration/Business Manager

Date Posted:
7/2/2024

Location:
HASD Administrative Office

Date Available:
Summer 2024

Closing Date:
7/21/24
HOLLIDAYSBURG AREA SCHOOL DISTRICT Title: Accounting Operations Director
HOLLIDAYSBURG, PENNSYLVANIA

REPORTS TO: Superintendent
Job Description (8-1-19)

OVERALL OBJECTIVE OF JOB:

To administer and/or to supervise the system wide Accounting operations and/or support functions of the District.
To maintain official financial records for the District.

ESSENTIAL FUNCTIONS OF JOB:

Establishes and maintains financial accounting for district including fund accounting, tax office, and other accounts as assigned.

Develops and administers policies, procedures, budgets, and related regulatory requirement laws for tax collections.

Researches and invests District funds per school code; prepares investment portfolio and cash flow analysis.

Ensures accounting functions comply with Audit Guidelines, i.e., GAAP and Single Audit Act.

Reviews existing debt service and capital fund management as they apply to bond issues and long range capital projects.

Maintains student activity fund and financial records.

Assists in the development and planning of budget data, i.e., graphs, charts, history, and tax revenue.

Assists management team in preparing fiscal data for labor relations negotiations.

Maintains contracts and lease agreements regarding lease obligation schedules.

Maintains and oversees the procedures for disposition and acquisition of District fixed assets.

Maintains a variety of statistical and financial computerized reports for District.

Acts as Tax Administrator for seven municipalities.

Supervises and prepares internal financial reports and submits to the Superintendent and Board.

Assists with the preparation of the annual budget; estimated expenditures and revenues.

Researches and advises long-term fiscal planning.

Monitors budget expenditures versus allocations throughout the year.

Assists in the development and implementation of the District's purchasing policies, and assures maintenance of proper documentation.

Assures that all accounting and record keeping documents and procedures are in order for auditing purposes.

Oversees the accounting journal entries, coding reconciliation of accounts, and prepares closeouts.

Participates as member of the Superintendent's cabinet.

Reviews and submits governmental reimbursement claim forms on a timely and accurate basis.

Assists with the negotiations of all District wage and benefits agreements/contracts.

Serves as liaison with the management and operation of county-wide systems of school districts with regard to Section 457 Deferred Compensation Plan, Blair County Schools Health Consortium, and Blair County Tax Bureau.

Maintains supporting monthly financial statements and prepares documentation to validate totals on monthly balance sheet accounts.

Prepares the District's annual financial report along with the accompanying schedules and maintains supporting documentation for the report.

Oversees the Tyler Technology Position Control to maintain proper accounting and budgeting for all positions entered in Tyler software.

Prepares documentation and accompanying work papers supporting District financial information for local auditors.

OTHER DUTIES OF JOB:

Advises Superintendent of financial issues or problems regarding fiscal operations.

Ensures availability of necessary supplies and equipment.

Attends meetings and conferences as required to keep updated on relevant changes, laws, and accounting standards.

Interacts with other departments and regulatory agencies in regard to accounting and financial information.

Operates computer equipment and software for data entry and accounting procedures.

Performs other job related duties as required.

Travels as necessary to complete District business.

SUPERVISION RECEIVED:

Receives supervision from Superintendent in regard to daily work duties.

SUPERVISION GIVEN:

Supervises business office assistant, tax office secretary and payroll secretary and provides instruction to business secretaries.

WORKING CONDITIONS:

Works indoors in adequate workspace, lighting, ventilation and temperatures.

Works with average indoor exposure to noise and stress but subject to frequent or constant disruptions.

Subject to constant disruptions during the workday and a high level of stress.

Subject to occasional travel to District buildings and/or meetings related to District business.

PHYSICAL AND MENTAL CONDITIONS:

Must possess hearing, seeing, speaking, smelling, taste perception, and reasoning senses necessary to carry out job duties.

Must possess ability to record, convey and present information, explain procedures, and follow instructions.

Must be able to sit for long periods throughout the workday with occasional periods of standing, bending, twisting, grasping, kneeling, carrying, pushing/pulling, and reaching necessary to carry out job duties.

Dexterity requirements range from coordinated movements of fingers/hands to operate computer keyboard to simple movements of feet/legs, torso necessary to carry out job duties.

Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds.

Must be able to pay close attention to details and concentrate on work.

Must be able to apply reasonable skills.

QUALIFICATIONS:

EDUCATION/TRAINING:

A Bachelor's Degree from an accredited college or university in accounting or finance (Master's Degree in Business Administration preferred.)

WORK EXPERIENCE:

3 - 5 years working experience in the field of accounting with prior school district financial experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Must be able to speak and understand the English language and to follow oral and written instructions.

Must possess effective communication skills.

Must possess initiative in problem solving skills.

Must possess ability to function independently, have flexibility, integrity, and the ability to work effectively with coworkers, public, Board Members, and staff.

Must possess the ability to maintain confidentiality in regard to District financial information and records.

Must possess technical knowledge of operating personal computers and computerized accounting systems and software.

Must possess the knowledge of and ability to practice generally accepted accounting principles and procedures.

Must possess the ability to provide sound direction and advice to others in regard to financial practices, procedures, and operations.

Must possess the ability to analyze financial information and make appropriate recommendations regarding capital projects, expenditures, and other financial matters.

Must possess knowledge of current laws and regulations regarding accounting and expenditures that relate to District.

Must possess the ability to prepare accounting and financial statements, and statistical reports accurately and within the required time period.

Must be able to manage multiple tasks/assignments at one time with speed and accuracy.

Must possess the ability to carry out all requirements as directed by the Superintendent.