Manager of Facilities Maintenance

Position Type:
Administrators and Supervisors/Coordinator

Date Posted:
7/3/2024

Location:
Center for Education Services

Closing Date:
07/22/2024Manager of Facilities Maintenance
Category 05 on the A&S Salary Scale, 12-month work year
Salary Range: $84,441 - $134,989

Role Overview
Coordinates the maintenance, repair, and installation of all facilities-related buildings, grounds, electrical, mechanical, HVAC equipment, and architectural systems.

Minimum Requirements

• Associate's degree in engineering, architecture, business administration, construction administration, or a related field.
• Five (5) years of experience managing institutional, public, or commercial building maintenance programs and similar maintenance projects.
• Extensive knowledge of maintenance, repair, and installation of all facilities and grounds-related systems.
• Extensive knowledge of planning, scheduling, and implementation of preventive maintenance and work order processes.
• Direct experience with Microsoft Office, Google applications, work order systems, and spreadsheets.
• Progressive experience working with and supervising employees.
• Good oral and written business communication skills.
• Regular and predictable attendance is a basic function of the position.
• Ability to perform the essential functions of the job with or without reasonable accommodations.

Preferred Qualifications

• Bachelor's degree in engineering, facilities management, business administration, construction administration, or a related field.
• Demonstrable skills in the use of a computerized maintenance management system (CMMS).
• Familiar with the rules and regulations related to the certification of the technical trades.

Role Responsibilities

• Be available at all hours for system-wide emergencies, including inclement weather issues and building-related outages.
• Conduct regular meetings with maintenance personnel.
• Maintain and operate computerized maintenance management system components including accurate employee, equipment, and building data for the work order process.
• Maintain the integrity of facilities and equipment data of school system properties.
• Maintain accurate data of completed work orders and projects including labor and other related costs.
• Maintain preventive maintenance schedule compliance with in-house staff and contractor resources.
• Perform duties associated with the specifying and procurement of maintenance parts and supplies.
• Perform duties associated with approval, planning, prioritization, and scheduling of all requests received from school system stakeholders.
• Coordinate with Maintenance and Operations staff to ensure that school system maintenance and repair needs are efficiently conducted.
• Perform annual performance evaluations of assigned maintenance staff.
• Manage service, testing, and inspection contracts to ensure code compliance for life safety systems (fire alarms, sprinkler and fire suppression systems, fire pumps, hydrants etc.) and other regulated systems or installations (elevators, rigging, bleachers etc.)
• Coordinate maintenance projects that lead to larger systemic contractor repairs with the Supervisor of Construction.
• Manage service and operation contracts for the maintenance of Automatic Temperature Controls systems, and for preventive maintenance of HVAC equipment.
• Investigate and quickly resolve all environmental quality complaints with the help of the Operations staff.
• Interview and recommend the employment of maintenance personnel.
• Assist in providing training and professional development programs for maintenance personnel.
• Create and maintain an employee skills matrix and employee training matrix.
• Assist in the preparation of the Comprehensive Maintenance Plan and the Educational Facilities Master Plan.
• Assist in the management of a maintenance employee safety program.
• Assist in the code compliance of all regulatory entities, i.e. EPA, NFPA, MDE, IBC, and local jurisdictions.
• Assist in the preparation of annual facilities, grounds, and equipment assessments.
• Develop, implement, and maintain Standard Operating Procedures.
• Evaluate, hire, discipline, and direct the activities of all assigned maintenance personnel.
• Demonstrate high ethical standards.
• Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools.
• Perform other duties as directed.

Environmental Factors and Physical/Mental Requirements
The Environmental Factors and Physical/Mental demands represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Required periods sitting at a desk and working on a computer and other office equipment.
• Ability to sufficiently and efficiently move throughout the building and grounds for extended periods.
• Must have the ability to raise, lower, and carry objects up to 50 lbs. on an irregular basis.
• Must be able to bend, crouch, and climb ladders and scaffolding.
• Must have the use of sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear.
• Will be subject to loud noises, dust, fumes, and hot and cold outdoor temperatures.
• Ability to maintain emotional control under stress.
• Ability to multi-task.
• Ability to travel district-wide frequently.
• Ability to work or be available for prolonged and irregular hours.