Assistant Director, Communications-Gun Down, Life Up "GRANT FUNDED"

Lincoln Medical and Mental Health Center is one of New York City's premier acute care hospitals. Located in Downtown Bronx, Lincoln is a teaching hospital renowned for its Centers of Excellence, and a recognized industry leader in the implementation of state-of-the art medical technology and best practices. Our team of highly trained and caring medical professionals is dedicated to providing the highest quality health care that is safe, compassionate, culturally competent and patient-centered. Comprehensive services are offered in three major primary care areas: Medicine, Pediatrics, and Women's Health in addition to more than eighty (80) specialty services. At Lincoln, the safety and comfort of our patients is our number one priority.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Visit us at www.nyc.gov/html/hhc/lincoln.

Job Description

PURPOSE OF POSITION:

The Assistant Director of Communications, (hereafter "Program Director"), with the broadest scope for the exercise of independent initiative, organizes, directs, coordinates, and evaluates administrative staff assigned to the Guns Down Life Up program (hereafter "GDLU). The Program Director under general supervision, with some latitude for initiative and independent judgment, assists in the coordination and implementation of plans and practices for the presentation of the objectives and achievements of the Corporation to the public and its employees as they pertain to GDLU. The Program Director will also be responsible for working in close collaboration with multidisciplinary teams, and Quality Management Departments to facilitate the preparation and execution of Performance Improvement Plan(s) including data reporting requirements. The program director has knowledge of the GDLU goals and objectives as outlined below:

• (GDLU) partners with public health professionals and community-based organizations to prevent and interrupt the cycle of violence that robs youth of their full potential.
• GDLU is NYC Health+ Hospitals/Lincoln 1(Bronx, NY) response to inner city gun violence. The approach has the following distinct components:

(1) prevention: engaging youth early in long-term mentorship and developmental activities to divert them from involvement with violent peer groups and behaviors;

(2) community mobilization: engaging with concerned organizations and neighborhood residents to build community strategies to reduce neighborhood violence.

(3) GDLU/Lincoln makes it possible for violence prevention specialists,", Hospital Responders "to enter NYC Health Hospital emergency department to engage with patients injured by Gunshot, stabbing, slashing, blunt force trauma, and other violent incidents these specialists aim are to stop retaliation and ongoing violence.

• GDLU's goal is to promote healthy lifestyles and to reduce violent injuries to young people ages 11-24 so that they never end up as trauma patients in hospital facilities.

Duties and Major Responsibilities:

The above statements reflect the general duties considered necessary to describe the principle functions of the job as identified and shall not be considered as a detailed description of all the work requirements that may be inherent to the position. The program director will:

Acts as liaison to the appropriate agencies, community, and employee groups to assist in the formulation of Corporate information programs to lead GDLU youth programs staff in creating youth development opportunities, coaching, referral services, supporting participants' post-program plans, as related to their education and professional development

FJD:-2-

Develop, establish, and implement the philosophy, objectives, policies, and standards of administrative services, which include, but are not limited to: (a) administering databases of clinical services activity for analysis and reporting; (b) when necessary ordering and stocking sufficient inventory of supplies and forms; (c) ensuring maintenance and function of business machines and computer systems, and (g) supervision of the community workers as applicable;

Working closely with the Community Initiatives Director and Guns Down Life Up (GDLU) staff to ensure the implementation of all youth-led and centered initiatives and projects Supporting the development and coordination of the project's youth programming, which includes recruitment, curriculum development, and leading learning activities;

Participates in the establishment, implementation, and Building of relationships to collaborate with a broad range of community stakeholders to advance youth-led initiatives, create opportunities, and build community networks;

Collaborate with the Director, and other executive and corporate leadership to coordinate the development and execution of a Performance Improvement Plan ("PI Plan") and to ensure it is conceived and implemented in accordance with the Breakthrough Business System and is aligned with NYCH+H and hospital strategic goals for the patient experience, clinical safety, quality, financial performance and market share;

Working with youth programs staff to regularly review identified participants' progress and ensure that appropriate follow-up occurs from initial engagement and program enrollment through comprehensive post-graduation services; Attending implementation meetings with partner organizations and providing ongoing youth program updates;

Attending community meetings and events and other partner meetings, as requested;

Ensuring accurate and timely reporting to Stakeholders, administrative staff, and GDLU staff

Compiling and submitting other programmatic reports in compliance with grant requirements;

Assisting with grant writing and fundraising

Acts as liaison to the appropriate agencies, community, and employee groups to assist in the formulation of GDLU information programs.

For Youth Recruitment and Engagement: (a) Supporting youth programs staff in the development and implementation of a comprehensive community youth recruitment and outreach plan. (b) Developing strategies related to youth engagement and participation in community organizing and engagement activities across NIA youth programs sites; (c) Work with youth programs staff to project manage and produce all youth-led workshops, events, activities, and more;

Support and manage Work of GDLU programs and Staff: (a) Overseeing the GDLU programs team, including supporting the department vision, program planning, systems implementation, project oversight, and grant reporting; (b) Supporting the development of new program models, community initiatives, and projects; (c) Work to develop a strategic plan for youth programs; (d) Overseeing staff development and training; (e) Providing supervision to the GDLU programs team including media arts, social work, workforce development and community organizing staff; (f) Develop systems and provide oversight for data tracking and reporting

Project Management and Administration: (a) Attending in-person, or virtual meetings with key leadership staff to provide updates, discuss budgets, outline logistics, and manage timelines; (b) Working with Operations to process supply, catering, and purchasing requests for program activities and events across GDLU programs project sites and events; (c) Managing and selecting vendors for supplies, event production, staff and pa1iicipant retreats and consulting, teaching artists and another programming; (c) Providing onsite support during community events and meetings (i.e.; setting up events spaces, maintaining materials, vendor communications, etc.); (d) Managing youth programs budget through a spending tracker, supply inventory, and oversee stipend documentation and payment for youth participants; (e) Maintaining and file documentation of youth council activities including but not limited to sign-in sheets, meeting notes, photos, facilitation guides;

Maintaining events on a shared calendar;

Ensure that staff competencies meet the hospital's business standards through a system of continuing performance evaluation;

Maintain cost awareness in the administration of personnel, supplies, and equipment expenditures

Utilize appropriate progressive disciplinary action for administrative staff performance issues using Just Culture principles;

Collaborate with the hospital's Regulatory Affairs and Quality Management Department to ensure that program Services adhere to all accreditation and program standards and government regulations;

Attend departmental and hospital-wide meetings as required and ensure dissemination of pertinent information to appropriate staff in a timely manner;

Plan, develop and, when appropriate, conduct training programs to maintain the proficiency of administrative staff in the execution of new or revised processes and/or systems;

In collaboration with the hospital's Human Resources Department, participate in recruitment and retention processes for GDLU staff;

Meet all hospital compliance standards and requirements of professional conduct including, but not limited to: (a) annual physical; (b) competency assessments; (c) annual mandatory training, (d) fire and safety training; and other requirements as specified;

Develop personal industry knowledge and professional skills and capabilities by attending training sessions and other educational conferences and/or seminars relevant to the area of specialty;

Develop and update policies and procedures and participate in the development and updating of relevant hospital-wide policies and procedures, ensuring that administrative staff follow them;

Enroll staff in the necessary EMR training and monitor staff security access.

Performs other duties and tasks as needed and assigned

Minimum Qualifications

Qualification Requirements:
1. Bachelors' degree from an accredited college or university in Business Administration, Management, Public Administration, Marketing, or a related discipline; and,
2. Two (2) years of responsible public relations experience involving the press and communications media, employee communications, community affairs, educational affairs, public information, corporate and business affairs, governmental and legislative affairs; or
3. Satisfactory equivalent combination of education, training and/or experience. However, all candidates must have a minimum of a Bachelor's degree in disciplines, as listed in "1" above

If you wish to apply for this position, please apply online by clicking the "Apply Now" button or forward your resume, noting the above Job ID #, to:

Lincoln Medical & Mental Health Center
Human Resources Department
234 Eugenio Maria De Hostos Blvd, (East 149th Street),
2nd Floor, Annex
Bronx, NY 10451
Attn: Recruitment Unit

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs