Procurement Sourcing Anlyst Sr

Job Description

Are you ready to play a pivotal role in shaping the future of vendor relationships within a leading technology enterprise in higher education? Join us and be a part of a team that thrives on innovation, values-driven practices, and operational excellence. Enterprise Technology (ET) is seeking a proactive and forward-thinking individual to join our team as a Vendor Relationship Management, Sr.

In this role, you will manage vendor relationships and oversee the entire contract life cycle, ensuring seamless initiation, execution, monitoring, renewal, and closure of vendor contracts. Your exceptional organizational skills and collaborative spirit will be key in maintaining high standards of operational efficiency and contractual compliance as you partner with leaders across Enterprise Technology. This work is done through the understanding of contract mechanisms, and the adeptness to collaborate effectively with purchasing, legal, finance, and service owners, ensuring a seamless contract administration process.

The ideal candidate will thrive in a team-oriented environment, proactively offering guidance and support to guarantee that contractual obligations are fulfilled efficiently and effectively, with a particular focus on preemptive renewal strategies and cost management.

Your efforts will directly contribute to the success and efficiency of our technology operations, ensuring we stay at the forefront of the enterprise.

Working Environment

• This is an in-person position that may provide opportunities for a hybrid work schedule.
• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%)
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%)
• Regular activities require the ability to quickly change priorities and adapt to swiftly changing requirements, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Minimum Qualifications

Bachelors degree in business, supply chain management, procurement or other related field and three (3) years of supply chain or procurement experience, OR, seven years equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Department Statement

The Enterprise Technology (ET) organization embraces its role as both an enabler and catalyst for advancing the vision and work of the New American University. We are a values-driven organization. Our commitments are reflected in all of the work we do in pursuit of operational excellence, the experience and delight of our community, and our strategic and innovation initiatives. Applicants must be eligible to work in the United States.
Join the team that sparks human-centered innovation

ET is a rapidly reconfigurable and entrepreneurial organization at ASU that prioritizes and
executes to meet the needs of our community of learners, faculty, researchers and staff. Our
work emphasizes autonomy, flexibility and distributed decision-making to leverage the strengths of individuals. Together, we embrace a culture that nurtures, engages and embraces diverse voices with a shared lens of positive community impact and expanded opportunities for collaboration.

Why join us?

Mission oriented. Everything we do is to advance ASU's charter -- measuring who we include and how they succeed. We are staunch champions of learner success and put people first.

Flexibility. Our hybrid work environment prioritizes personal autonomy and trust around how work gets done. Staff touch base in person a few times per week with freedom to decide how, when and where.

Culture forward. We embrace a Positive Core culture: Belonging, Relational, Authentic, Visionary and Empowered. The ET fabric weaves together diversity, equity and inclusion applied in our daily work and interactions.

Scale of impact. Our work changes the world. With 180k+ students/learners, faculty, researchers and staff, working with ET means you have the capacity to improve many lives and entire communities.

World-class, low cost education. Our professional development is built in! ET encourages staff to seek additional certificates and degrees via ASU's top ranked programs with major tuition breaks.

Exposure to industry giants. ET partners with Amazon, Apple, Cox, Verizon, Salesforce, Alteryx and a diversity of technology companies to enhance our innovations and deepen their impact.

Desired Qualifications

• Juris Doctor (JD) degree or significant experience in a legal role preferred.
• Bachelor's degree in Business Administration, Finance, Supply Chain Management, or a related field.
• Certifications in contract management, such as CPCM or CCCM, are highly regarded.
• At least 5 years of experience in contract management, sourcing or a closely related field, with a strong preference for candidates with a proven track record in the information technology sector.
• Experience working with procurement and buyers to streamline processes and ensure compliance to rules and regulations.
• Exceptional organizational and project management skills, with the capacity to manage multiple, high-paced projects concurrently.
• Superior interpersonal and communication abilities, adept at building positive internal and external relationships.
• Proficiency in Microsoft Office Suite, experience with contract management software (e.g. ServiceNow, Jaggaer, Total Contract Management) is a plus.
• Independent and collaborative working style, with a detail-oriented approach focused on identifying potential risks and formulating effective mitigation strategies.
• Direct experience managing Software Licensing Agreements, Cloud Services Agreements, Managed IT Services contracts, and Hardware purchase and maintenance agreements, with a keen understanding of the nuances of software license management and compliance.
• Experience being in a leadership role.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at [redacted].

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

Essential Duties

• Vendor Relations: Cultivate and maintain strategic partner relationships with vendors ensuring their active engagement in our success through collaborative solutioning for full utilization of our investment.
• Culture Centric: Demonstrates enthusiasm and passion for their work, inspiring and motivating team members.
• Proactive Contract Management: Initiate the development, evaluation, and execution of contracts, working in concert with purchasing, legal, and other relevant departmental teams.
• Renewal Strategy Implementation: Proactively manage contract renewals, engaging purchasing and finance teams early to help with strategic negotiations to secure favorable terms and prevent service or licensing lapses.
• Life Cycle Oversight: Manage the entire contract life cycle, including the meticulous documentation, amendments, proactive renewals, and terminations, while maintaining precise and current contract records.
• Multitasking: Outstanding organizational and project management skills, capable of handling multiple fast-paced projects simultaneously.
• Interpersonal: Excellent interpersonal and communication skills, proficient in fostering positive relationships both internally and externally.
• Cost Management: Vigilantly monitor contract terms, working with purchasing, finance and service owners to manage and mitigate cost increases, ensuring alignment with budgetary constraints and financial planning.
• Performance Monitoring: Regularly assess contract performance, conducting quarterly reviews to ensure compliance with all terms and conditions, and swiftly address issues in collaboration with service owner teams.
• Efficiency and Process Improvements: Assist in the developing and refining contract management tools, techniques, processes, and procedures to enhance operational efficiency and minimize risk.
• Stakeholder Support: Provide robust support and expert guidance on contract-related matters to business owners and team members, ensuring comprehensive understanding and adherence to contractual obligations and rights.
• Collaboration and Alignment: Work collaboratively with the Office of General Counsel (OGC), procurement teams, finance teams, security teams, service owners, and other business units to streamline compliance, risk, and regulatory processes.
• Contract Repository: Establish and maintain the central repository for all Enterprise Technology Office contracts and their supporting documentation, such as security reviews, in order to facilitate an ease of access, references, and reporting as needed.
• Leadership: Act as a servant leader, working closely with purchasing, legal, finance, and service owners, to ensure a seamless contract administration process.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.