Purchasing Director
Apply NowCompany: City of Sandy Springs
Location: Resaca, GA 30735
Description:
JOBTITLE:PurchasingDirector
FLSASTATUS:Exempt
LOCATION: On-Site/In Office
JobSummary:
The City of Sandy Springs is seeking a strategic, dynamic, and innovative Purchasing Director to oversee city-wide procurement processes that ensure compliance with applicable federal, state and local laws and City policies and procedures. The selected individual will perform complex administrative and technical purchasing work and provide procurement expertise in managing and coordinating a centralized procurement system of contracts. This highly responsible position reports to the Chief Financial O%icer and is highly visible within the organization.
WhatYou'llDo:
Oversee all City procurement processing, monitoring, bids, solicitations, addendums, administration, clarifications, modification, compliance, negotiations, changing conditions, coordination of legal review, terminations, and purchase orders. Provides responsive support to City Departments regarding complex procurement issues for all functional areas of City services. Provides training and technical guidance as needed.
Direct the Procurement Division; establish plans, goals, and objectives; organize structure and work assignments; establish policies and procedures. Supervise, direct, and evaluate assigned sta%, process employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Work closely with the City Attorney's O%ice to assist with contract development, risk assessment, liability and insurance requirements. Responsible for the administration, tracking, and analysis, as well as communication of supplier performance and contract compliance. Responsible for contracts for tangible goods, technical and professional services, and construction projects.
Coordinate and manage the development and issuance of a variety of procurement documents, including purchase orders, solicitation requests, Requests for Proposals (RFP), invitations for bids, and specifications.
Work with City Attorney's O%ice and City Management to develop bid documents and review scopes of work for larger capital projects; revise templates for solicitations; develops and implements policies and policy changes; supports departments in development of scopes and in providing final bid or proposal documents (larger capital or complicated services RFPs). Provides documentation and interpretation of contractual rights and obligations internally and externally, ensures that due diligence is practiced in complying with the stated terms and conditions.
Monitor vendor performance and make recommendations for improvement when appropriate.
Prepare and distribute reports and statistical data to facilitate planning and maintenance of accurate contract records and files.
Coordinate with all levels of management and staff to gather, analyze, summarize, and prepare recommendations on sourcing strategies, practices, and procedures.
Participate in and provide support for initiatives such as supplier enablement, contract management, project management, problem resolution, and customer support.
As directed, provide assistance in procurement for high-value and/or high-risk projects and other areas.
Review modifications, extensions, and contract closeout documents.
Organize, maintain and electronically track all contracts, surplus and related documents. Ensures that database system functions properly to serve the Procurement Division and its customers. Manages the City's portfolio of contracts. Leads contract close-out efforts.
Assess, track, and identify key City needs for long term contracts including specifications, acquisition, maintenance, and support requirements.
Work with suppliers and internal service providers to maintain a professional relationship. Serves as the authorized point of contact and subject matter expert for all contractual matters.
Responsible for the successful strategy, development and execution of assigned procurement programs to maximize efficiency, cost savings and reduce liability exposure. Identify and investigate all cost of ownership opportunities including non- purchase price driven opportunities.
Ensure vendors meet defined requirements, goals and targets. Leads all aspects of vendor negotiations, including contract terms, pricing, price re-determinations, and performance management in partnership with the City Attorney's Office.
Keep abreast of market trends, changes in business practices and new or altered types of materials and services entering the market.
Develop and maintain terms and conditions for purchasing agreements and contracts. Recommend modifications to accommodate regulatory, legislative, industry or City changes.
Attend audit meetings related to the procurement process on federal or state grant agreements. Update and maintain documentation on compliance with federal or state grant agreements.
Performs general clerical work in support of assigned duties.
Performs other duties as required.
Knowledge,SkillsandAbilities:
Extensive knowledge of the State of Georgia Procurement and Disposal Codes, the Uniform Commercial Code, and other applicable government regulations.
Knowledge of contract law and its application in the purchasing process is required. Must be proficient in contract development, contract standards and language.
Knowledge of personal computer applications and software packages. Proficiency in Municipal ERP systems, MS Excel, MS Word, MS PowerPoint, MS Access, Adobe Acrobat Professional (or similar), and other electronic document management systems is required.
Skill in customer service, to establish and maintain effective working relationships with other employees, officials, and the general public.
Skill in leadership and building interpersonal relationships; must be detail oriented and have strong organizational and time management skills.
Ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Ability to function in a managerial capacity for an organizational unit. Includes the
ability to make decisions on procedural and technical levels.
Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Ability to apply principles of logical or scientific thinking to implement both intellectual and practical relationships. Involves responsibility for consideration and analysis of complex organizational problems of major functions.
Ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.
MINIMUMQUALIFICATIONS
Requires a bachelor's degree in finance, Accounting, Business Administration, or a related field; supplemented by three (3) years of progressively responsible experience in the purchasing/contract administration field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Employment contingent upon passing a criminal convictions and local background check. Certified Public Procurement Officer (CPPO) or Certified Purchasing Manager
(CPM) strongly preferred; Certified Professional Public Buyer (CPPB) or Accredited
Purchasing Practitioner preferred.
WhyCityofSandySprings?
Working for City of Sandy Springs means being part of a team dedicated to the well-being and advancement of our community. We offer competitive benefits, professional development opportunities, and the chance to make a tangible difference in the lives of our residents.
ADACompliance:
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials up to 20 pounds. Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some Tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Sandy Springs is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with employer.
FLSASTATUS:Exempt
LOCATION: On-Site/In Office
JobSummary:
The City of Sandy Springs is seeking a strategic, dynamic, and innovative Purchasing Director to oversee city-wide procurement processes that ensure compliance with applicable federal, state and local laws and City policies and procedures. The selected individual will perform complex administrative and technical purchasing work and provide procurement expertise in managing and coordinating a centralized procurement system of contracts. This highly responsible position reports to the Chief Financial O%icer and is highly visible within the organization.
WhatYou'llDo:
Oversee all City procurement processing, monitoring, bids, solicitations, addendums, administration, clarifications, modification, compliance, negotiations, changing conditions, coordination of legal review, terminations, and purchase orders. Provides responsive support to City Departments regarding complex procurement issues for all functional areas of City services. Provides training and technical guidance as needed.
Direct the Procurement Division; establish plans, goals, and objectives; organize structure and work assignments; establish policies and procedures. Supervise, direct, and evaluate assigned sta%, process employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Work closely with the City Attorney's O%ice to assist with contract development, risk assessment, liability and insurance requirements. Responsible for the administration, tracking, and analysis, as well as communication of supplier performance and contract compliance. Responsible for contracts for tangible goods, technical and professional services, and construction projects.
Coordinate and manage the development and issuance of a variety of procurement documents, including purchase orders, solicitation requests, Requests for Proposals (RFP), invitations for bids, and specifications.
Work with City Attorney's O%ice and City Management to develop bid documents and review scopes of work for larger capital projects; revise templates for solicitations; develops and implements policies and policy changes; supports departments in development of scopes and in providing final bid or proposal documents (larger capital or complicated services RFPs). Provides documentation and interpretation of contractual rights and obligations internally and externally, ensures that due diligence is practiced in complying with the stated terms and conditions.
Monitor vendor performance and make recommendations for improvement when appropriate.
Prepare and distribute reports and statistical data to facilitate planning and maintenance of accurate contract records and files.
Coordinate with all levels of management and staff to gather, analyze, summarize, and prepare recommendations on sourcing strategies, practices, and procedures.
Participate in and provide support for initiatives such as supplier enablement, contract management, project management, problem resolution, and customer support.
As directed, provide assistance in procurement for high-value and/or high-risk projects and other areas.
Review modifications, extensions, and contract closeout documents.
Organize, maintain and electronically track all contracts, surplus and related documents. Ensures that database system functions properly to serve the Procurement Division and its customers. Manages the City's portfolio of contracts. Leads contract close-out efforts.
Assess, track, and identify key City needs for long term contracts including specifications, acquisition, maintenance, and support requirements.
Work with suppliers and internal service providers to maintain a professional relationship. Serves as the authorized point of contact and subject matter expert for all contractual matters.
Responsible for the successful strategy, development and execution of assigned procurement programs to maximize efficiency, cost savings and reduce liability exposure. Identify and investigate all cost of ownership opportunities including non- purchase price driven opportunities.
Ensure vendors meet defined requirements, goals and targets. Leads all aspects of vendor negotiations, including contract terms, pricing, price re-determinations, and performance management in partnership with the City Attorney's Office.
Keep abreast of market trends, changes in business practices and new or altered types of materials and services entering the market.
Develop and maintain terms and conditions for purchasing agreements and contracts. Recommend modifications to accommodate regulatory, legislative, industry or City changes.
Attend audit meetings related to the procurement process on federal or state grant agreements. Update and maintain documentation on compliance with federal or state grant agreements.
Performs general clerical work in support of assigned duties.
Performs other duties as required.
Knowledge,SkillsandAbilities:
Extensive knowledge of the State of Georgia Procurement and Disposal Codes, the Uniform Commercial Code, and other applicable government regulations.
Knowledge of contract law and its application in the purchasing process is required. Must be proficient in contract development, contract standards and language.
Knowledge of personal computer applications and software packages. Proficiency in Municipal ERP systems, MS Excel, MS Word, MS PowerPoint, MS Access, Adobe Acrobat Professional (or similar), and other electronic document management systems is required.
Skill in customer service, to establish and maintain effective working relationships with other employees, officials, and the general public.
Skill in leadership and building interpersonal relationships; must be detail oriented and have strong organizational and time management skills.
Ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Ability to function in a managerial capacity for an organizational unit. Includes the
ability to make decisions on procedural and technical levels.
Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Ability to apply principles of logical or scientific thinking to implement both intellectual and practical relationships. Involves responsibility for consideration and analysis of complex organizational problems of major functions.
Ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.
MINIMUMQUALIFICATIONS
Requires a bachelor's degree in finance, Accounting, Business Administration, or a related field; supplemented by three (3) years of progressively responsible experience in the purchasing/contract administration field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Employment contingent upon passing a criminal convictions and local background check. Certified Public Procurement Officer (CPPO) or Certified Purchasing Manager
(CPM) strongly preferred; Certified Professional Public Buyer (CPPB) or Accredited
Purchasing Practitioner preferred.
WhyCityofSandySprings?
Working for City of Sandy Springs means being part of a team dedicated to the well-being and advancement of our community. We offer competitive benefits, professional development opportunities, and the chance to make a tangible difference in the lives of our residents.
ADACompliance:
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials up to 20 pounds. Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some Tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Sandy Springs is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with employer.