Payroll Analyst

Position Type:
LEAD - CENTRAL OFFICE PROFESSIONAL/PAYROLL ANALYST (V11143)

Date Posted:
7/19/2024

Location:
GREENWOOD BLDG E (098501)

Closing Date:
07/28/2024BALTIMORE COUNTY PUBLIC SCHOOLS

JOB TITLE: Payroll Analyst

REPORTS TO: Supervisor, Payroll

DEFINITION: Analyzes and authorizes payroll related processes and reports to ensure compliance. Interprets and administers payroll regulations, Baltimore County Public Schools (BCPS) procedures, policies, and various bargaining unit agreements. Provides advice and guidance to employees and others regarding payroll matters. Prepares payroll calendars and schedules. Performs other duties as assigned.

EXAMPLES OF DUTIES:

• Exercises independent discretion and judgment in reviewing, analyzing, applying, processing and authorizing payroll related matters.
• Works collaboratively with the payroll supervisors to interpret policies and procedures and serves as a back-up to the supervisors in their absence.
• Prepares payroll calendars and schedules each fiscal year for distribution.
• Participates and collaborates with others related to payroll system upgrades and implementations to include attending meetings, participating in discussions regarding configuration of systems, and implementation planning.
• Processes supplemental pay adjustments for payroll representative. Reviews regular and supplemental payroll run controls for accuracy. Provides backup to the Payroll Associate responsible for banking and supplemental payroll.
• Prepares and submits automated clearing house (ACH) and check request from the weekly payroll for processing through the Office of Accounting to meet strict deadlines imposed by banking requirements.
• Analyzes State and County Retirement reports for accuracy. Reviews adjustments made by the payroll representatives.
• Serves as the liaison with retirement agencies and responds and resolves related issues.
• Prepares and submits weekly transmittals for unions and exports files to the appropriate vendors.
• Updates new union members and responds to questions or concerns received from union offices. Maintains knowledge of bargaining unit master agreements. Serve as liaison with union representatives.
• Authorizes automatic remittance for taxes and retirement deductions using employer portals to meet strict deadlines.
• Reconciles garnishment checks/reports and prepares for mailing.
• Prepares and reconciles quarterly and yearly tax reports and responds and resolves issues in a timely manner.
• Serves as webmaster for the Office of Payroll and ensures that the information on the webpage is accurate and compliant.
• Serves as the records retention liaison in the office to adhere to the BCPS policies.
• Collaborates with supervisors to prepare, reconcile, and respond to needed corrections of the annual W2's.
• Files required annual reports and year end reports. Prepares deduction and leave accrual schedules.
• Creates and maintains system tables in payroll applications (e.g., CGI and UKG Ready). Creates and maintains new pay and leave events as needed.
• Provides guidance to Human Resources regarding payroll status related to new hires, employees, and separated employees.
• Prepares written reports, presentations, and recommendations on variety of payroll matters related to BCPS policies and procedures.
• Represents the Office of Payroll at vendor meetings and other system-wide departmental meetings. Prepare and conduct training.
• Serves as a lead and coordinates the work of support staff in the office.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education, Training, and Experience:

• Graduation from an accredited college or university with a bachelor's degree in a related field.
• Three years of progressively responsible experience in payroll practices, procedures, and interpretation and application of regulation and compliance matters.
• Experience with CGI and other automated payroll and time and attendance systems preferred.

Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to effectively perform the duties of the position may be considered.

Knowledge, Skills, and Abilities:

• Knowledge of payroll practices and regulations.
• Knowledge of modern office practices.
• Knowledge of personal computers and word processing, spreadsheet, and database applications.
• Skill in analyzing procedures and practices and developing improvements.
• Skill in setting up and maintaining databases, spreadsheets, and reports.
• Skill in speaking and presenting before groups.
• Skill in researching and compiling information for presentations.
• Ability to communicate effectively, follow rules and regulations, establish, and maintain effective working relationships and lead staff.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary and performed in an office environment.

CONDITIONS OF EMPLOYMENT:
Persons appointed to this classification are designated as Essential-As-Needed Personnel and are required to work when schools and/or offices are closed during adverse weather conditions or any other emergency when contacted and directed to do so.
Persons appointed to this class may be required to work beyond their normally scheduled hours with little or no advanced notice. Work may include evenings and weekends as required.

FLSA: Exempt

SALARY: Grade 05 on the BCPS OPE 12 Month payscale $75,403 - $118,908.

Eligible for the Baltimore County Employees' Retirement System.

This document describes the duties and responsibilities of a position. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Citizenship, residency or work VISA in United States required

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Non-Discrimination Statement

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board's nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 ([redacted]). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 ([redacted]).

Contact Information

Shawn Stahl
HR Manager
6901 Charles Street, E Building
Towson, Maryland 21204
Phone:
Fax:
Email: