Assistant Director of Business Management, OPP

Under the supervision of the Director of Facilities, the Assistant Director of Business Management will be responsible for the overall coordination of the financial management, front office staff, data collection, and construction plan storage room. The Assistant Director will work closely with both the Capital Programs and Operations Teams to keep track of spending, purchase orders and invoice payments. This person will create financial modeling and accurate budget management for all the Office of Physical Plant.

Essential Duties and Responsibilities:

• Oversee the Operation and Capital Team budgets.
• Oversee, manage and update Academy's service and construction contracts.
• Will work closely with the Academy's Comptroller's Office to make sure contracts and invoices are managed and paid in a timely manner.
• Track Academy's utility budgets and utility usage. Work with Director to forecast future utility costs.
• Manage the Academy's work order system (School Dude) and office staff to ensure proper data and customer service.
• Help create financial and operations presentations to senior leadership, under direction of the Director of Facilities.

Education, Training, and Experience:

• Bachelor's degrees in business management or equal.
• Solid budget management experience for an operation of similar size.
• Understanding and experience in facilities management and operations.
• Experience writing and reviewing construction and service contract.
• Proficient in the use of Microsoft Office, Excel and Access.
• Strong knowledge of business English, grammar, spelling, and mathematics.
• Possession of a valid driver's license and a personal vehicle is required.

A full job description is attached

Benefits we offer:

• Employer-subsidized medical, dental, mental health benefits-eligible day 1
• Retirement program with 10% employer contribution
• Annual paid time off: 13 holidays, 3-6 weeks vacation, 10-12 sick days
• Employer-paid life insurance and long-term disability insurance
• Education assistance including tuition remission/reimbursement
• Access to museums, guest speakers, cultural and performing arts
• Campus close to interstates 495 and 93 with free parking
• Free meals during work hours
• Discounted on-campus childcare
• Professional development programs

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community "committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences-including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability-learn and grow together." The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI, ADP (RMV) and fingerprinting background checks as well as unrestricted authorization to work in the United States.