Director of Finance, YC Foundation

Salary: $86,361.60 - $112,278.40 Annually

Location : Prescott, AZ

Job Type: Full Time

Job Number: 2024-00139

Department: YC Foundation

Opening Date: 12/06/2024

Description of Position

Yavapai College Foundation, Director of Finance and Operations

Hiring Range: $86,361.60 - $112,278.40

The Director of Finance for the YC Foundation prioritizes, schedules, oversees, and evaluates work development and administration of the budget.
Plans, directs, evaluates, and oversees administration of the Yavapai College Foundation by performing the following duties personally or through subordinate supervisors. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws which means they might have direct and indirect reports.

RESPONSIBILITIES INCLUDE:

• Participation in interviewing, hiring, and training of employees, planning, assigning, directing work and evaluating performance when necessary.
• Plans, administers, controls the functions of general accounting, automated accounting, and other administrative systems such as fiscal services, grants, and contract accounting, accounts payable, accounts receivable, travel, cash management, investments, tax audits, capital financing, property accounting and control.
• Administers the overall financial management services and reporting, both internal and external for the foundation to include all records, recording of transactions, reporting and management of adequate controls for all funds.
• Coordinates the preparation of financial statements and Form 990 and management of all audits of foundation activities to include the preparation of required workpapers prior to and during audit field work, formulation of responses to audit findings and implementation of necessary corrective actions.
• Provides financial reporting for internal management, foundation board of directors, state and federal agencies and the public.
• Provides budget monitoring and reporting for all areas for the foundation.
• Provides financial services to the JLLPAC by paying artists and related fees, collecting related ticket sales revenues, grants and donations, and reporting on JLLPAC activity to the Yavapai College Director of Business Services/Controller.
• Responsible for fund integrity and proper fund management for all restricted funds to ensure compliance with donor stated intentions, written gift agreements, and foundation policies and procedures.
• Plans, implements, and administers a computerized financial system to provide improved financial information services to all the foundations stakeholders.
• Serves as an institutional liaison for the foundation with individuals responsible for financial management at the other state community college foundation.
• May represent and act for the Foundation Executive Director in their absence. Addresses complaints and resolves problems.
• Serves on internal and external committees related to financial management and reporting. Develops, recommends, and interprets fiscal policies and procedures.
• Assists in the development of long-range financial planning.
• Coordinates with directors and managers responsible for budget, procurement, auxiliary and internal audit services.
• May have direct or indirect reports.
• Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties.

Minimum Expectations & Requirements

• Bachelor's degree in Accounting or related field.
• 3-5 years of experience in nonprofit or governmental organizations, including fund accounting.
• Knowledge of GAAP for Nonprofits and current FASB pronouncements.
• Experience in the preparation of financial statements.
• 3-5 years of Proven leadership and management skills.
• Effective communication skills.

Preferred Skills & Abilities

• Higher education experience.
• MBA or CPA certification.
• Experience in preparation of Form 990, Return of Organization Exempt from Income Tax.
• Knowledge of current accounting and reporting requirements for non-profit organizations.
• Professional experience in a community college/higher education work environment.
• Experience in the management of auxiliary funds for a higher education institution.
• Experience with Blackbaud Financial Edge accounting software.
• Experience with for-profit accounting for a higher education performing arts venue.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.

Yavapai College offers its full-time employees a comprehensive benefit package:

HEALTH/LIFE BENEFITS

• Medical/Dental/Vision Insurance: College's partial payment of premiums toward medical with pharmacy and/or dental plan options picked by employees for themselves (and eligible dependents)
• Flexible Spending Accounts: Pre-tax pay deductions to use for eligible medical or dependent daycare costs
• Employee Assistance Program (EAP): Counseling and referral services for employees and their immediate families for depression, stress, family/marital conflict, and alcohol/drug issues
• Vision: Provides an amount per plan year for eligible expenses such as vision exams, lenses, frames, prescription sunglasses, and contact lenses
• Life Insurance: The College provides Basic Life Insurance coverage at twice of the employee's annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in medical plan.
• Voluntary Individual And Family Term Life Insurance: Additional term life insurance coverage available for employee, spouse and children.
• Other Insurance Coverage: Short Term and Long Term Disability (replacement income insurance), and Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)

RETIREMENT BENEFITS

• Retirement Benefits: Arizona State Retirement System or Optional Retirement Plan, and Social Security (which provides a basic retirement annuity based on age and years of contribution)
• Tax Deferred Annuities: Employees' contributions to designated tax-deferred annuities
• Unemployment Compensation: Employees who are laid off or terminated may receive benefits in covered wages meet requirements

LEAVE BENEFITS

• Vacation : 15 days of Vacation leave annually. NOTE: For employees who work an amount of contractual days, there will be no earned vacation.
• Sick Leave: 12 days sick leave annually. NOTE: Employees working less than full time or an amount of contractual days will receive a proration of sick leave.
• Personal Leave: Use of up to three personal leave days per year which are charged against accumulated sick leave to take care of items of personal business
• Other Leave: Bereavement leave, Civic Duty Leave (Jury duty, active military duty, military training), and Family Medical Leave Act (FMLA)
• Holidays: 24 days during the year as paid holidays for full-time employees which include Independence Day, Labor Day, Veteran's Day, 3 days at Thanksgiving, 10 days at Winter/year-end break, Martin Luther King Day, Spring Break, Memorial Day, and Juneteenth.

OTHER BENEFITS

• Breaking Bread: 32 meal swipes for use at the Prescott Campus Eatery. All Other Campuses and Sites receive a $140 credit each semester (fall and spring) to be used at the Open Market on campus/center
• Spanish Interpreter Incentive Program: Employees interested in additional compensation for their Spanish speaking skills agree to assist YC by attending two recruiting events and being available for Spanish Interpretation needs as they arise. Compensation is added to the employee's regular pay at the rate of $175 per month. Employees that are interested in participating let your HR Business Partner know, so they can schedule you for the ACTFL language proficiency test at the YC testing center.
• Direct Deposit: Paychecks deposited directly into the employee's bank account(s)
• Tuition Waiver: Eligible Full-time Faculty and Staff may enroll up to 6 hours; eligible dependents may enroll in a partial or full program of course work without payment of tuition, exceptions may be lab fees and market based additional fees
• Sabbatical: Faculty, professional and administrative staff may apply for compensated leave of up to a year after six years of continuous service
• Professional Development Opportunities
• Additional Benefits and Services: Bookstore discount, local community discounts to faculty and staff, computer loan program, mail and notary service.