Project Administrator

DTE is one of the nation's largest diversified energy companies. Our electric and gas companies have fueled our customer's homes and Michigan's progress for more than a century. And as Michigan's largest source of renewable energy, we're creating a cleaner, healthier environment to power our future. We're also serving communities beyond Michigan, where our affiliated businesses offer renewable energy, emission control technologies, and energy services to industries in 19 states. But we're more than a leading energy company... and working at DTE is more than just a job. At DTE, we take great care of each other and our customers, and we use our energy to be a force for growth and prosperity in our communities. When you join us, you'll be part of a team that welcomes, recognizes, and celebrates differences , and values everyone's health, safety, and wellbeing. Are you ready to make that kind of difference? Bring your energy to DTE. Together, we can achieve great things. The pay range for this position is $76,200.00 - $100,900.00.

Job Summary

Location: Stockton, CA

This is a senior level administrative position responsible for performing advanced, diversified, and confidential administrative duties for project team(s). Plans, controls, and carries out the administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support. Implements established administrative procedures for the project. May coordinate work between project, departments, plants, and clients. Work involves performing difficult and complex administrative services requiring considerable independent judgement, initiative, and discretion within the Company policies. An employee in this classification acts with wide latitude under minimal supervision, with work results reviewed through the achievement of results desired, and adherence to policies and procedures.

Key Accountabilities

• Assists safety and environmental teams to ensures compliance with applicable laws, guidelines, and DOT regulations.
• Direct interface with vendors providing transportations & logistics activities including scheduling of resources.
• Balance volumes of products produced with available off takers to optimize revenue or minimize expense.
• Create and assist in drafting contracts related to sales, and purchases to ensure favorable terms and conditions.
• Maintain organized records and analyze contracts for potential risks associated with contract terms.
• Provide support, data and documentation for quality assurance audits, technical and client reviews.
• Maintain effective communication with other project team members, client, and personnel to ensure quality, schedule and budget are met.
• Plans, organizes, and implements systems for efficient document processing, communication, and the organization of record keeping.
• Monitors work to ensure effective implementation and compliance to procedures.
• Compiles information, analyzes and prepares reports, and establishes metrics for administrative activities.
• Independently researches a wide variety or complex information requests and follows up as needed; maintains confidentiality of sensitive corporate information.
• Uses advanced skills to create complex word processing, spreadsheets and graphics documents using the MS Office 365 Suite of products.
• Initiates and prepares correspondence, memoranda, reports, meeting minutes, etc.
• Travel to vendor locations (up to 10% of time spent away from primary work location).
• Performs all other related duties as assigned.

Minimum Education & Experience Requirements

• A high school diploma or equivalent with at least seven years of administrative or project coordination experience with a progression of complexity and skills.

Other Qualifications

Preferred:

• Comprehensive knowledge of corporate structure(s), organization(s), policies, and procedures
• Demonstrated proficiency in business correspondence, spelling, grammar, and basic accounting.
• Possess advanced organizational and time management skills.
• Advanced knowledge of contract administration.
• Advanced knowledge of Microsoft Office Suite and intranet/internet research and departmental database management

Other Requirements:

• Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines.
• Ability to work as a team player or independently.
• Ability to establish and maintain effective working relationships with supervisor, coworkers, management (internal and external) and the public.
• Possess excellent written and verbal communication skills coupled with a welcoming, cooperative, and supportive demeanor.

Physical Demands & Working Conditions

The physical demands characterized here epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To properly perform the integral functions of this job, the employee is required to:

• Occasionally stand or walk and stoop or kneel
• Frequently sit
• Talk or hear, both in person and by telephone; use wrists, hands and/or fingers in a repetitive motion; and reach with hands and arms extensively
• Occasionally lift objects of up to 30 pounds in weight
• Use computers with exposure to video display terminals; and some repetitive motion associated with data entry, the use of a computer mouse, and while using other office equipment
• Vision requirements for this position include close vision, color vision, depth perception and the ability to adjust focus

The employee will perform job duties in a business office setting from a climate-controlled office environment, with a moderate noise level, and out at the plant site, where the noise level is moderate to loud. Occasionally be exposed to outdoor weather conditions and extreme heat. Occasionally be exposed to chemicals and odors consistent with waste material. Occasionally work near mechanical moving parts. Occasionally be exposed to fumes or airborne particles. Work in elevated areas. Spend time driving to vendors that are broadly dispersed over a large geographical area.

Additional Information

Incumbents may engage in all or some combination of the activities and accountabilities and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned. This description is intended to describe the general nature and level of work performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the rights of supervisors or management representatives to assign, direct and control the work of employees under their supervision.

PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS

At DTE Energy, we are committed to providing an inclusive workplace where everyone feels welcome and a sense of belonging. We seek individuals with a heart for service, a passion to help our communities prosper, and ideas to help shape the future of energy. We are proud to be an equal opportunity employer that considers all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, age, religion, disability, national origin, citizenship, height, weight, genetic information, marital status, pregnancy, protected veteran status or any other status protected by law.